Jaenne Aguilar
Los Angeles,CA
Summary
Driven and resourceful executive professional with 9+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Equipped with exceptional ability to facilitate all aspects of external and internal communications, support the day-to-day administrative, financial and operational functions by working collaboratively with C-level executives.
Overview
12
12
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Villalpando LLC.
06.2020 - 07.2023
- Managed executives calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time. (Domestic and International)
- Managed approximately 30 incoming calls, emails and faxes per day.
- Revised and maintained a master conference calender to coordinate meetings across multiple time zones.
- Streamlined communication by managing correspondence between the CEO and external stakeholders.
- Assisted with planning events that included intimate dinner parties, company-wide functions, celebrations, and gatherings.
- Coordinated with decorators, florists, caterers, servers, entertainers, and other vendors to ensure a seamless execution of events.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Executive Assistant
Yanez Residence And Villa
06.2018 - 05.2020
- Supervised a total of 22 employees that included: housekeeping, maintenance staff, contractors, vendors and occasional chefs in Los Angeles, CA and in Chihuahua, MX.
- Managed and negotiated all renovations, remodeling and other construction projects at both properties, virtually and in person.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Handled logistics, catering, agendas and travel arrangements for meeting or event planning for executives and president.
- Updated and maintained confidential databases and records.
Executive Assistant to the Chief Executive Officer
CSIS / Precision
05.2017 - 06.2018
- Enhanced executive efficiency by managing and prioritizing CEO's daily schedule, appointments and travel arrangements.
- Managed approximately 30 incoming calls, emails and faxes per day from customers.
- Managed the Company's finances with Quick-books Desktop.
- Maintained bank account records, reconciled bank accounts and balanced checkbooks to ensure accuracy.
- Communicated with benefits carrier (ADP Payroll) to negotiate new benefit plan structures. Administered benefits, compensation, and insurance plans to employees.
- Managed payroll and timekeeping to track hours and accurately pay employees.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
Executive Assistant
Chung & Ignacio LLP. Attorneys at Law
01.2016 - 05.2017
- Communicated daily with court officials, clients, and opposing counsel to manage litigation processes or court proceedings.
- Managed approximately 40 incoming calls, emails and faxes per day from customers.
- Enhanced client satisfaction by providing thorough legal research and efficient document preparation.
- Facilitated effective communication between parties by scheduling meetings, depositions, mediation sessions, and court appearances.
- Collaborated effectively with 9 legal team members, fostering a positive work environment and increased efficiency.
- Supported trial preparations by compiling evidence exhibits, coordinating witness schedules, and organizing trial binders.
CNA
Grand Terrace Hospital
03.2011 - 11.2014
- Served as a liaison between patients, families, and medical staff to ensure clear communication and understanding of treatment plans.
- Communicated daily with CMO, CNO, and APRN to develop and implement individualized care plans for 25 patients.
- Administered prescribed medications under the supervision of a registered nurse, ensuring adherence to safety protocols.
- Promoted infection control practices within the facility by adhering to strict hand hygiene procedures and utilizing personal protective equipment when necessary.
Education
A.S. - Business Management -
Chaffey College
Rancho Cucamonga, CA06.2017
GED -
Fontana High School
Fontana, CA05.2014
Skills
- Multilingual in Spanish, English, and ASL
- Executive Schedule Management
- Critical Thinking
- Calendar management
- Administrative Support Specialist
- Travel Administration
- Calendar and Scheduling Software
- Video Conferencing Software
- Data Research and Compilation
- Project Management
- Strong Interpersonal, Verbal and Written Communication Skills
- Recruitment, Interviewing and Onboarding
- Advanced computer skills: QuickBooks, MS Office, Excel, Word, PowerPoint, Outlook, Google Suite, Spreadsheets, 70 WPM
Timeline
Executive Assistant to the Chief Executive Officer
Villalpando LLC.
06.2020 - 07.2023
Executive Assistant
Yanez Residence And Villa
06.2018 - 05.2020
Executive Assistant to the Chief Executive Officer
CSIS / Precision
05.2017 - 06.2018
Executive Assistant
Chung & Ignacio LLP. Attorneys at Law
01.2016 - 05.2017
CNA
Grand Terrace Hospital
03.2011 - 11.2014
A.S. - Business Management -
Chaffey College
GED -
Fontana High School
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