Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

Jahira Galvan

Winnetka,CA

Summary

Hardworking, highly motivated professional eager to lend combined knowledge and skills to enhance business performance. Operates well in both individual and team capacities, leveraging seasoned work ethic to quickly adapt to different processes and drive company objectives. Resourceful and results-driven, with a passion for growth and efficiency to meet company needs and increase service value.

Overview

11
11
years of professional experience

Work History

Legal Assistant

Artemis Law Group
Woodland Hills, CA
06.2024 - 03.2025
  • Organized and executed court calendar with daily cases and supervisor meetings.
  • Coordinated the distribution of legal materials to other parties as required.
  • Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
  • Filed clients' legal documents in relevant courts for processing.
  • Participated in client interviews, observed questioning process and documented information.
  • Coordinated travel arrangements for attorneys attending out-of-town conferences or depositions.
  • Drafted correspondence, documented data and submitted materials to appropriate parties.
  • Responded to client calls and inquiries to deliver applicable information.
  • Processed incoming mail on a daily basis.
  • Compiled financial records related to specific cases.
  • Handled telephone calls, meeting plans and conference organization requirements.
  • Maintained client confidentiality in all matters.
  • Greeted clients upon arrival at office and provided assistance as needed.
  • Created and updated case management and client account databases.
  • Updated databases with new information received from attorneys or clients.
  • Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
  • Performed basic bookkeeping duties including tracking payments received from clients.
  • Organized legal documents in company filing systems and databases.
  • Ensured that all paperwork was properly filed according to established procedures.
  • Managed office scheduling and kept accurate notes on deadlines, motions, and other dates.
  • Scanned physical documents into electronic format for storage in a secure database system.
  • Managed household errands and other essential duties.
  • Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
  • Provided administrative support to boost firm's document production and legal correspondence.
  • Reviewed and prepared legal documents, such as contracts, pleadings, and discovery requests.
  • Maintained inventory levels of office supplies necessary for day-to-day operations.
  • Drafted legal complaints, summonses and interrogatories.
  • Filed pleadings and appeals with court clerks to expedite trial proceedings.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Utilized various software and tools to streamline processes and optimize performance.
  • Completed day-to-day duties accurately and efficiently.
  • Prioritized and organized tasks to efficiently accomplish service goals.

Corps Ministry Assistant

The Salvation Army
San Fernando Valley
09.2020 - 05.2024
  • Create a safe, engaging environment for Salvation Army associates, guests, members, volunteers, partners and vendors
  • Communicate in an appropriate, professional, responsive and supportive manner
  • Direct, thoughtful communication for the resolution of questions and/or conflicts
  • Create and coordinate youth programs; create age appropriate lessons, conduct virtual and in person meetings with youth of various ages
  • Assist with logistics in planning special events including set up, advertising, operations and clean up
  • Pick up donations from local vendors
  • Coordinate with HR Coordinator to recruit seasonal workers and ensure that proper documentation is completed and submitted to divisional headquarters for approval
  • Sign seasonal employee time sheets to verify hours worked
  • Ensure paychecks are received on time
  • Maintain employee files and assist with onboarding of new employees
  • Assisted in the preparation of reports, presentations, meeting agendas, minutes, letters and other documents using MS Office Suite applications
  • Maintained confidential files containing sensitive information about congregation members and volunteers
  • Coordinated travel arrangements for pastors attending conferences or seminars out-of-town
  • Sorted through incoming emails quickly identifying those that required urgent attention or further investigation
  • Cleaned and set up Sunday School classrooms before student arrivals
  • Followed safety and security protocols to protect children and foster learning
  • Assisted with church fundraising events
  • Attended meetings to discuss church management and upcoming lessons
  • Organized social events to engage with larger community and share spiritual beliefs
  • Recorded student attendance and noted presence of new students
  • Made arrangements with substitute teachers to instruct classes during absences
  • Inspected church facilities for needed repairs and maintenance
  • Assisted in preparing documents for ministry meetings and events.
  • Created materials such as flyers, newsletters, bulletins to promote upcoming events or activities.
  • Answered phone calls from potential volunteers or donors seeking information about the ministry.
  • Organized and managed the church's membership database.
  • Assisted in organizing special projects related to community outreach programs sponsored by the church.
  • Attended training sessions on topics relevant to ministerial work.
  • Maintained an up-to-date list of contacts in order to facilitate communication between staff members.
  • Managed the church's website content and social media accounts.
  • Provided administrative support to the pastor and other staff members.
  • Worked effectively in team environments to make the workplace more productive.

Sales Associate Specialist

Torrid
Northridge
11.2019 - 09.2021
  • Deliver excellent customer service, building strong customer base through providing personalized product guidance
  • Located merchandise on racks or shelves and delivered to customers
  • Successfully assisted customers in selecting items that fit their needs or preferences
  • Assist in set up of store displays and inspect merchandise for quality
  • Maintain a neat and aesthetic display of clothing
  • Multi-task between assignments, computer screens, and computer applications
  • Displayed proficiency in using point of sale systems for processing transactions accurately
  • Maintained knowledge of current sales and promotions, policies regarding payment, and exchanges, and security practices

Administrative Assistant

The Salvation Army
Santa Monica
02.2014 - 08.2017
  • Conducted all business and finance support tasks, general administration, and program support; duties included, answering the phone, data entry, scheduling staff meetings, updating and maintaining inventory database, handling all cash receivables, purchase receipts, daily deposits, vending sales, and purchases, such as, office supplies and maintenance related equipment
  • Coordinated Human Resource functions alongside Corps Officers and maintained files and records in accordance to the Salvation Army policies
  • Maintained all vendors accounts, processed all invoices, and prepared check requests; followed up on missing statements/receipts
  • Maintained files and filing, keeping sensitive information confidential
  • Monitored daily operations in order to ensure efficient workflow processes were being followed
  • Operated office equipment, such as fax machines, copiers, and phone systems and arranged for repairs when equipment malfunctions
  • Processed invoices for payment using accounting software applications.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Managed office supplies inventory and placed orders when necessary.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.

Christmas Kettle Coordinator

The Salvation Army
Santa Monica
11.2013 - 01.2014
  • Recruited, screened, prepared hire packets, conducted bell ringer orientations and supervised bell ringers
  • Checked on possible new kettle and counter kettle sites
  • Scheduled kettle workers daily/weekly
  • Kept accurate time sheets on all paid kettle workers
  • Reported time worked to designated individual for payroll
  • Transported kettle workers to and from kettle sites
  • Counted monies collected daily and input into database

Education

Associate of Arts - Psychology

Pasadena City College
01.2012

Skills

  • Document preparation
  • Confidentiality maintenance
  • Client billing
  • Fast learner
  • Calendar Management
  • Meeting Facilitation
  • Time Management
  • Attention to Detail
  • Excellent Communication
  • Problem Solving
  • Strong Organization
  • Microsoft Office Proficiency
  • Customer Service
  • Social Media Management
  • Interpersonal Skills
  • Professional Demeanor
  • Multitasking
  • Organizational Skills
  • Strong Work Ethic
  • Punctual and Dependable
  • Court filing procedures
  • Client communication
  • Data entry
  • Document management
  • Financial tracking
  • Calendar management
  • Employee onboarding
  • Onboarding and orientation
  • Online position posting
  • Payroll processing
  • Timekeeping systems
  • Timesheet review
  • Accounts payable
  • Event coordination
  • Clear oral/written communication

Languages

Spanish, Bilingual

References

References available upon request.

Timeline

Legal Assistant

Artemis Law Group
06.2024 - 03.2025

Corps Ministry Assistant

The Salvation Army
09.2020 - 05.2024

Sales Associate Specialist

Torrid
11.2019 - 09.2021

Administrative Assistant

The Salvation Army
02.2014 - 08.2017

Christmas Kettle Coordinator

The Salvation Army
11.2013 - 01.2014

Associate of Arts - Psychology

Pasadena City College

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Jahira Galvan