Jaia Lao
Schofield
Summary
Forward-thinking executive assistant with a proven record of supporting senior leaders through effective schedule management, project coordination, and high-level administrative support. Skilled at analyzing priorities, managing competing deadlines, and completing tasks with professionalism and sound judgment. Entrepreneurial background demonstrates strong project management, adaptability, and initiative in fast-paced environments.
Overview
6
6
years of professional experience
Work History
Executive Assistant to VP of Finance
Aspirus Health
Wausau
06.2024 - Current
- Provide high-level administrative support to three Vice Presidents and the CFO, managing complex calendars, and coordinating 50+ meetings monthly, including executive committees and board-level sessions.
- Draft and prepare confidential executive briefing packets, ensuring accuracy and discretion in handling sensitive information.
- Standardize documentation and reporting processes across multiple departments, improving efficiency and consistency in executive communications.
- Plan and coordinate logistics for retreats and large-scale executive events, including vendor management, catering, travel, and on-site support.
- Serve as a primary liaison between executives, directors, and internal stakeholders, ensuring clear communication and alignment on priorities.
- Utilize the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and additional platforms to streamline workflows and maintain organized records.
Founder & Business Owner
Essential Flair LLC
Wausau
01.2020 - 01.2025
- Directed operations, including vendor management, financial recordkeeping, and compliance.
- Negotiated contracts, managed inventory, and executed marketing strategies to grow brand recognition.
- Coordinated events, campaigns, and client engagement to strengthen visibility and retention.
- Applied project management and organizational skills are transferable to executive administration.
Administrative Coordinator
Cedar Creek Dental
Wausau
01.2023 - 01.2024
- Managed accounts payable, and reconciled transactions with accuracy.
- Provided administrative support to leadership and daily office operations.
- Coordinated scheduling, communications, and documentation.
- Assisted with onboarding by preparing training materials and information packets.
Education
Bachelor's - Business Health Administration
University of Wisconsin Stevens Point
Stevens Point01.2024
Skills
- Executive calendar and meeting management
- Board and committee coordination
- Event and retreat planningTravel and expense management
- Vendor and contract coordination
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Process improvement and documentation
- Project and workflow management
- Confidential communication and discretion
- Effective communication and collaboration
- Detail orientation and organizational skills
Websites
Affiliations
- Aspirus Finance Retreat Planning Committee – Coordinated logistics and executive-level event support
- Director’s Desk Materials Contributor – Assisted in standardizing board packet templates across departments
- Fashion Show Event Organizer – Coordinated local runway shows through Essential Flair, showcasing community talent
- Volunteer, Hmong Community Events – Supported cultural programming and event logistics
Languages
English
Native/ Bilingual
Hmong
Native/ Bilingual
Timeline
Executive Assistant to VP of Finance
Aspirus Health
06.2024 - Current
Administrative Coordinator
Cedar Creek Dental
01.2023 - 01.2024
Founder & Business Owner
Essential Flair LLC
01.2020 - 01.2025
Bachelor's - Business Health Administration
University of Wisconsin Stevens Point
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