Jaime Valade

Timekeeper

• Entered and verified timekeeping data with consistent reviewed, corrections and deletions.
• Created day-off schedules and monitored available and used days off for each employee.
• Managed payroll for temporary, hourly and salaried employees.
• Create layoff checks as needed.
• Track and report on attendance.
• Report employee times in to vendor system.

Accounting

• Prepared and created new purchase orders for vendors needed per job in system.
• Received against purchase orders in system with packing slips.
• Received invoices and recorded information in account database.
• Executed account updates and noted account information in company data systems.
• Verified customers invoice with back-up information such as job tickets.
• Create expense reports for employees.
• Updated employee tax status and withholding information when necessary.

Administration

• Assist with new bids, create change order forms, write permits, create quotes on new job opportunities.
• Open new jobs, assist with emergency call-outs.
• Activate new employee badges.
• Call vendors, place orders, check order statuses.
• Track job costs.
• Excel spreadsheets.
• Collect all job documents to file in job folders such as confined space permits, TSA sheets, signed timesheets, safety inspection forms, supervisor checklists, lock placement forms, etc.
• New hire paperwork.
• Maintain trailers and trailer supplies.

Accounting Assistant

• Reviewed vendor invoices and expense reports, identifying discrepancies.
• Maintained accounts receivable documentation electronically and on paper.
• Sent copies of invoices and statements to customers to facilitate payment of outstanding invoices.
• Processed customer credit applications for management review to promote increased product sales and growth of customer base.

Secretary

• Created crane manuals for customers, entered field inspections for service department , entered daily time cards for all employees.
• Scheduled meetings with salespeople and clients, emailed customers and placed outbound calls as needed.
• Received and routed incoming calls and correspondence to promote timely communication using multi-line telephone system.

• Answered incoming telephone calls to provide information about products, services, store hours, policies and promotions while managing service desk.
• Trained new hire team members
• Processed orders through website and coordinated product deliveries.
• Unload trucks, verify packing slips, unpack merchandise, stock sales floors.

Patient Testing

• Conducted special tests such as field of vision assessment, OCTs and pachymetry.
• Pretested patients prior to optometrist examinations, including pressures and visual acuities.
• Supported optometrist with vision screenings and exams by prepping rooms with medical instruments.
• Pulled patient insurance information, placed corrective lenses orders and checked patients in and out of appointments.
• Documented customer prescriptions, wrote detailed work orders, took documentation in computer system of patients medical history.