Jaimee Chiponis
Greater Philadelphia,PA
Summary
Public relations and communications specialist adept at special events coordination, media relations, writing and content management, and community relations.
Overview
4
4
years of professional experience
Work History
Human Resources Assistant/Receptionist
Essent
01.2024 - Current
- Assist the HR team with recruitment and administrative tasks to improve workflow
- Plan 7-10 culture cultivating events and activities such as off-site reservations, internal celebrations and outings, holiday parties, and team-building tournaments
- Manage schedules and logistics for internal and client dinners, meetings, and various trainings
- Track and process all save-the-dates, invites, RSVPs, guest lists and attendee information for events
- Greet candidates and guests; ensure a positive experience for candidates
- Coordinate the Intern Program through scheduling 12-14 'lunch and learns', service projects, and weekly check-ins
- Work alongside the Operations Manager on operational tasks such as venue management and maintenance
- Schedule and confirm phone, zoom, and on-site interviews; organize appropriate travel and lunch accommodations for candidates and hiring managers
- Distribute resumes to hiring managers; collect interview and candidate feedback, relay to appropriate parties
- Maintain relationships and coordinate with managers and recruiters to create job descriptions, fulfill staffing needs, and extend offer letters
- Collaborate with the IT team to submit over 20 purchase orders per week and maintain budgets, expense reports, and invoices
Freelance Event Planner/Social Media Coordinator
Self
03.2023 - 01.2024
- Planned events with clients according to financial and time budgets; managed invoice and expense tracking
- Sourced and coordinated day-of logistics for venues, caterers, vendors and supplies
- Reviewed and reconciled post event receipts, expenses, reimbursement needs, etc.; provided support to clients
- Managed day-to-day activities on social media platforms including scheduling and calendar creation, writing copy, posting, and monitoring engagement
Media and Event Coordinator
T!LT
05.2022 - 02.2023
- Created and managed detailed calendars and deadlines for the T!LT graphics team
- Provided administrative assistance through organization, preparing agendas, making travel arrangements and hotel accommodations, expense and budget tracking, data entry, minute taking, preparing correspondence, etc
- Supported the planning and execution of over 10 large-scale conferences, 10 webinars, and 20 seminars; acted as the main point of contact for onsite teams and vendors and coordinated rehearsals, logistics, etc
- Assisted with the creation and managing of RSVP lists, event listings, supplies, etc.
- Coordinated the on-time delivery of and took inventory of all needed event materials including tables, signage, merch, media elements, program documents, presentations, etc
- Co-managed event registration and check in support for over 1000 attendees for both in-person and virtual webinar events
- Assisted account managers and clients with post event recaps, analyses and ROI, presentations, and KPIs
- Researched creative and technical info to identify necessary content for presentations and content creation to maintain brand voice, goals, and compliance guidelines
- Streamlined client communication for feedback, improvements and approvals; proofed all media for quality control and brand consistency
- Spearheaded the filing and data entry of 5000+ pieces of media; maintained client and internal databases
- Ensured systems and supplies were up-to-date including websites, registration apps, and webinar platforms
- Managed the creation of team highlights and activities including birthdays, promotions, and company updates
Executive Assistant to CEO/PR and Events Coordinator
The influence
06.2021 - 05.2022
- Provided comprehensive support to the CEO and ensured smooth day-to-day operations
- Served as the main point of contact for 15 clients and 8 internal team members; fielded questions and concerns
- Researched and compiled venue info, vendor prices, and various operations; assisted on-site with various needs
- Worked alongside the CEO and finance teams to manage and prep budgets and expenses
- Coordinated transportation and hotel accommodations for influencers and event VIPs; booked rooms and reconciled hotel costs, folios, misc items, etc
- Managed 1000+ media materials and documents such as agendas, decks, and media lists; coordinated event logistics and the creation of face sheets, RSVP lists, and client bios
Education
Bachelor of Arts - Public Relations
Pennsylvania State University
University Park, PASkills
- Internal communications
- Community engagement
- Project management
- Recruitment
- Sponsorships
Timeline
Human Resources Assistant/Receptionist
Essent
01.2024 - Current
Freelance Event Planner/Social Media Coordinator
Self
03.2023 - 01.2024
Media and Event Coordinator
T!LT
05.2022 - 02.2023
Executive Assistant to CEO/PR and Events Coordinator
The influence
06.2021 - 05.2022
Bachelor of Arts - Public Relations
Pennsylvania State University
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