JAIMIE PETRIE
Indian Land,SC
Summary
Experienced administrative professional with a proven track record of organizing, managing, and delivering cross-functional projects. Offers precise and discreet support to meet professional needs, consistently surpassing expectations. Demonstrates exceptional relationship-building and influencing abilities, coupled with a growth mindset and excellent communication skills. Thrives in dynamic, fast-paced environment, efficiently managing high-volume workloads.
Overview
15
15
years of professional experience
Work History
Senior Executive Business Assistant to CEO
Rhythm Systems
08.2021 - Current
- Manage CEO's complex schedule, email, events and travel plans for both domestic and international trips
- Coordinate and lead successful high-level executive team quarterly and annual meetings
- Manage cross-functional teams, ensuring timely completion of projects and initiatives
- Develop strong relationships with internal departments to facilitate cross-functional collaboration, ensuring seamless information flow between executive team and departments
- Proactively identify areas for improvement in administrative processes
- Manage sensitive information with utmost discretion
- Increase team collaboration by spearheading monthly company-wide meetings to promote a culture of continuous driving continuous team health improvement
- Anticipate CEO’s needs, proactively addressing challenges before they arise
Events Manager
Apella by Alexandria
05.2016 - 01.2021
- Manage large corporate and social events
- Supervise successful negotiation, coordination, and execution of events
- Maintain financial sales goals in tandem with budgeting forecasts
- Manage sales and marketing expectations as well as strategic partnerships
- Oversee databases to ensure all information is continually accurate and in line with weekly pace report
- Conduct annual review of pricing structure and competitive analysis
- Assist with social media updates, online venue listing updates, website, and marketing maintenance
- Assist with special projects including creating power point presentations, running detailed reports and maintaining up to date contact lists.
Executive Assistant to Hotel Manager / Senior Operations Manager of Food & Beverage/Catering
The Quin Hotel
09.2014 - 05.2016
- Managed executive’s daily schedule, advanced preparation of meeting materials and timeliness with special projects, communications, and deadlines
- A member of Executive Leadership Team including attending and participating in meetings, drafting agendas, and recording and distributing meeting minutes
- Oversaw all food and beverage union employees hiring, training, day-to-day operational tasks and disciplinary action
- Planned, budgeted, and managed all food and beverage sales, labor costs and profitability
- Attended and prepared monthly P&L reviews
- Developed the annual food & beverage and catering budgets
- Developed and maintained all departmental control procedures
- Approved the menus proposed by the Executive Chef for all outlets and special events.
Executive Assistant to Director of Food & Beverage and Executive Chef / Food & Beverage Manager
Mandarin Oriental
03.2010 - 06.2014
- Managed executives’ daily schedules, digital appointment books and travel calendars
- Responsible for all expenses including purchase orders and the processing of all invoices
- Managed the team’s week to week work schedules and generated the departments payroll
- Coordinated and scheduled Executive Leadership Team meetings including drafting the agendas and recording and distributing the meeting minutes
- Organized and developed profit margins for party receptions in all of the food and beverage outlets inclusive of pricing packages and promotions
- Provided the annual Marking Plan to include quarterly reviews
- Assisted with special projects to include the launch of “Suite 5000”, re-concept of restaurant Asiate and Afternoon Tea in the Lobby Lounge
- Point person for coordinating press group stays for top domestic and international media.
Education
Bachelor of Arts - Public Relations
Marist College
Poughkeepsie, NY01.2010
Skills
- Canva
- Google Drive
- HubSpot
- Keynote
- MS Office Suite
- PandaDoc
References
References upon request.
Timeline
Senior Executive Business Assistant to CEO
Rhythm Systems
08.2021 - Current
Events Manager
Apella by Alexandria
05.2016 - 01.2021
Executive Assistant to Hotel Manager / Senior Operations Manager of Food & Beverage/Catering
The Quin Hotel
09.2014 - 05.2016
Executive Assistant to Director of Food & Beverage and Executive Chef / Food & Beverage Manager
Mandarin Oriental
03.2010 - 06.2014
Bachelor of Arts - Public Relations
Marist College
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