Jake McMillon

work closely handling and researching entertainment executed agreements

Diligent [Desired Position] with solid background in managing and organizing legal records. Efficiently maintained document integrity and supported legal teams in high-pressure environments. Demonstrated proficiency in data entry and confidentiality management.

Experienced with maintaining and organizing legal records with precision and accuracy. Utilizes effective data management techniques to ensure document integrity and accessibility. Strong understanding of confidentiality requirements and legal documentation processes.

• Paul Hastings LLP, 1999 Avenue of the Stars, Los Angeles, CA, 90067, (310) 620-5700, Legal Records Clerk, 24, 0, 04/01/18, Present, Sue Hansford, Administrative Manager, Present, Yes, Entertainment and Media Agreement File and search experience., Responsible for creation and maintenance of all physical files, documents and hard drive information sent to the Record File Center., Knowledgeable in document locating as the custodian of on-site and archive files folder for CSS., Strong skills using Iron Mountain IRM Record Management System, creating reports and searching., Understanding of Record Managing systems., Add data to Excel and maintain spreadsheets., Actively using I-Manage cloud sharing system to assist CSS with searching & locating documents., Barcoding, scanning and processing files, boxes and loose documents to be filed in proper client/matter file., Properly sending files off-site., Maintain and process transferred files, handle all new file creation and maintenance of all physical files.
• Loeb & Loeb LLC law firm / outsourced by William Lea, 10100 Santa Monica Blvd., Century City, CA, 90067, 310-788-7048, Records Associate Clerk, 0, 03/01/14, 04/30/18, Alex Iraheta, Supervisor, I was hired in a Partner Lateral move from Loeb & Loeb to Paul Hastings LLP, No, Work closely with attorneys, assistants and supervisor, filing correspondence and documents., Handle file requests, create new files and locate circulating files., Daily tasks include outlook, entering updated file information, researching and tracking system to locate documents., Generate reports using Record Manager Database (Autonomy) / (iManage)., Process boxes for storage/archive, profiling and indexing pleadings., Responsible for sensitive and confidential material in corporate, tax and real estate trust & estate, entertainment.
• Haight Brown & Bonesteel, outsource through William Lea, 915 Wilshire Blvd., Los Angeles, CA, 90017, 213-532-3164, Records Clerk, 15, 0, 10/01/12, 12/31/12, F. Camacho, Supervisor, Temporary assignment ended, No, Sort and arrange loose files, separate pleadings and discoveries., Create index, labels, track files using Accutract management software., Maintain/retrieve files records as requested, prepare off-site storage.
• NBC-Universal E Entertainment, 5750 Wilshire Blvd., Los Angeles, CA, 90036, 323-692-2369, A/P File Clerk, 15, 0, 01/01/11, 01/31/12, N. Mkhitarian, Supervisor, Company restructured, outsourced their A/P department overseas to India., No, Responsible for all vendor invoices, expense reports, documents and transactions files., Match, compare and verify general and expense checks before mailing out., Stamp date all work, make corrections, complete special projects., Mail sorting, distribute to departments, type correspondence and create form letters., Edit and add vendor information in Excel, ensure W-9’s are obtained on file.