Jake Nekrutman
Brooklyn
Summary
Detail oriented and reliable professional with experience in business operations, financial management, and program coordination. Proficient in QuickBooks, financial reporting, accounts payable/receivable, and maintaining accurate records. Proven ability to manage schedules, support daily operations, and coordinate youth programs in a fast-paced environment. Strong communicator with a track record of improving workflow efficiency, supporting team goals, and maintaining organized, compliant operations.
Overview
5
5
years of professional experience
Work History
Youth Program Coordinator
Sephardic Community Center
09.2025 - Current
- Planned, organized, and supported daily operations for youth sports programs, ensuring smooth execution of activities and events
- Coordinated practice and game schedules, optimizing time, space, and staffing to maximize participation and efficiency
- Collaborated closely with the Youth Program Director, coaches, and staff to align programs with organizational goals and values
- Maintained a safe, positive, and inclusive environment promoting teamwork, skill development, sportsmanship, and confidence
- Communicated regularly with parents, coaches, and community partners to provide updates, resolve concerns, and ensure program satisfaction
- Assisted with program promotion and outreach, helping improve program image and boost enrollment and participation
- Supported marketing efforts through scheduling visibility, event coordination, and positive community engagement
- Monitored attendance, participation trends, and feedback to support continuous program improvement
- Assisted in coordinating staff coverage, volunteers, and resources for daily activities and events
- Ensured compliance with safety guidelines, facility rules, and organizational standards
Administrative Manager
Roman Produce LLC
06.2025 - 09.2025
- Managed daily business operations, supporting scheduling, coordination, and overall workflow efficiency
- Proficient in QuickBooks, including data entry, account reconciliation, invoicing, and expense tracking
- Prepared and reviewed financial reports, tracking income, expenses, and budget summaries
- Handled checks and payments, including issuing payments, recording transactions, and maintaining accurate records
- Assisted with logistics and inventory coordination, ensuring timely processing and organization of materials
- Maintained organized financial and operational records to support audits and internal reviews
- Communicated with vendors, clients, and team members to resolve billing and operational issues
- Supported administrative tasks such as filing, documentation, and process improvements
- Ensured accuracy, confidentiality, and compliance in all financial and business related tasks
Business Operations Coordinator
US Virtual Guard
04.2025 - 06.2025
- Coordinated daily business operations, scheduling, and operational efficiency
- Utilized QuickBooks for invoicing, expense tracking, account reconciliation, and maintaining accurate financial records
- Prepared and analyzed financial reports, including expense summaries, cash flow tracking, and budget updates
- Managed payments and disbursements, including issuing checks, processing vendor payments, and recording transactions
- Supported business management activities, ensuring smooth coordination between operations, finance, and administrative functions
- Oversaw logistics and inventory tracking, helping maintain organized records and timely processing
- Communicated with vendors, clients, and internal teams to resolve billing, payment, and operational issues
- Maintained detailed documentation and ensured accuracy, confidentiality, and compliance in financial and operational records
- Identified opportunities to improve process efficiency and supported implementation of operational improvements
Data Entry Coordinator
Instacare Home Health Solutions
06.2021 - 09.2021
- Entered, updated, and maintained accurate data across internal systems and databases
- Reviewed data for accuracy, consistency, and completeness, correcting errors as needed
- Processed financial and operational data, including invoices, payments, and transaction records
- Coordinated data input from multiple sources to ensure timely and organized recordkeeping
- Utilized software tools (including QuickBooks, spreadsheets, and internal systems) to manage records
- Maintained confidential information in compliance with company policies and data standards
- Generated reports and summaries to support business operations and management review
- Collaborated with operations, finance, and administrative teams to verify and reconcile data
- Organized digital and physical files to ensure easy access and audit readiness
- Followed standardized procedures to improve data accuracy and efficiency
Education
Bachelor of Science - Sports And Business Management
Long Island University
Greenvale, NY05-2027
Skills
- Business Operations & Management
- QuickBooks & Financial Systems
- Financial Reporting & Budget Tracking
- Accounts Payable & Receivable
- Scheduling & Program Coordination
- Program Administration
- Data Management & Accuracy
- Communication & Stakeholder Coordination
- Process Improvement & Workflow Optimization
- Payment Processing & Recordkeeping
- Administrative & Operational Support
- Time Management & Multitasking
- Team Player
Languages
Hebrew
Limited Working
Timeline
Youth Program Coordinator
Sephardic Community Center
09.2025 - Current
Administrative Manager
Roman Produce LLC
06.2025 - 09.2025
Business Operations Coordinator
US Virtual Guard
04.2025 - 06.2025
Data Entry Coordinator
Instacare Home Health Solutions
06.2021 - 09.2021
Bachelor of Science - Sports And Business Management
Long Island University