JAKE MUNSTER
Tustin,CA
Summary
Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Successful in coordinating and executing meetings, travel, and special events.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Collectors Universe
Santa Ana, CA
08.2023 - Current
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
Executive Assistant
Anduril
Costa Mesa, CA
09.2021 - 02.2022
- Collaborated with other assistants, internal departments and third-
party vendors to assist management. - Prepared agendas, set up catering, and sent invites for luncheons,
board meetings, and appointments. - Managed and maintained executives' schedules.
- Compiled, transcribed and distributed minutes of meetings.
- Managed flight, hotel, and car reservations for both domestic and international itineraries for four department executives.
ADMINISTRATIVE ASSISTANT
Advantech Corporation
Irvine, CA
01.2017 - 06.2020
- Managed flight, hotel, and car reservations for both domestic and
international itineraries for department executives and their team
members. - Assisted with planning and executing corporate wide events, such as
but not limited to; corporate parties, trainings, team building
exercises, monthly lunches and company vacations. - Utilized Microsoft Outlook for calendaring for multiple executives
such as the Director of Corporate Development, Director of
Marketing, and Director of Sales. - Generated monthly expense reports based off vendor invoices, office
purchasing orders and company credit card. - Worked in tandem with facilities manager on building renovations
and improvements. - Screened and forward phone calls, voice mails and e-mails to
appropriate parties - Utilized Microsoft Outlook, Word, Powerpoint, and Excel to compose,
prepare, and edit correspondence and department documents.
Administrative Assistant
Milan Institute
Bakersfield, CA
09.2016 - 08.2017
- Utilized Microsoft Outlook for calendar managing for the director of
the campus for interviews, new business proposals, and state board
evaluation meetings. - Utilized Microsoft Outlook for calendar managing for the director of
the campus for interviews, new business proposals, and state board
evaluation meetings. - Organized monthly team lunches and quarterly team meetings.
- Organized conferences and special events, including setting up the
catering and preparing all supporting materials. - Created supply orders for campus, staff, teachers, and janitorial
needs. - Managed receptionist area, including greeting visitors and
responding to telephone and in-person inquires
Education
High School Diploma -
Garces Memorial Highschool
05.2014
Associate In Arts (A.A.) -
Bakersfield College
01.2014
Skills
- Calendar Management
- Travel Coordination
- Task prioritization
- Problem-solving
- Interpersonal Communication
- Mail Handling
- Word, and Powerpoint
- Microsoft Outlook, Excel
- G-suite, and Mac OS
Additional Information
Willing to relocate: , Anywhere, Authorized to work in the US for any employer
Timeline
Administrative Assistant
Collectors Universe
08.2023 - Current
Executive Assistant
Anduril
09.2021 - 02.2022
ADMINISTRATIVE ASSISTANT
Advantech Corporation
01.2017 - 06.2020
Administrative Assistant
Milan Institute
09.2016 - 08.2017
High School Diploma -
Garces Memorial Highschool
Associate In Arts (A.A.) -
Bakersfield College