Jammela Ali
Union City,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
8
8
years of professional experience
Work History
Executive Administrative Assistant – Office of the Provost
Palo Alto University
07.2022 - Current
- Manage Provost calendar and initiatives
- Produce and distribute correspondence memos, letters, faxes and forms
- Reconcile credit card statements in concur
- Organize travel arrangements for senior managers and various levels of staff
- Take accurate minutes of meetings
- Onboarding new staff.
Administrative Assistant – Student Affairs Division
Palo Alto University
08.2020 - 07.2022
- Managed Dean of Students (cabinet member) calendar and office correspondence
- Actively participated in organizational committees.
- Worked flexible hours across night, weekend, and holiday shifts.
- Applied effective time management techniques to meet tight deadlines.
- Resolved problems, improved operations and provided exceptional service.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Maintained up-to-date knowledge of industry best practices and office software updates to maximize efficiency in administrative tasks.
Administrative Assistant to Business Manager
Child, Family and Community Services
12.2018 - 08.2020
- Organize and schedule meetings and appointments
- Produce and distribute correspondence memos, letters, faxes and forms
- Ensure proper operation of equipment
- Organize travel arrangements for senior managers and various levels of staff
- Maintain computer and manual filing systems
- Take accurate minutes of meetings
- Supervision of front desk office assistant
- Maintained organization's master calendar including conference room (3) scheduling
- Compiled Board Packets
- Coordinated meeting setup
- Drafted Meeting Minutes for all meetings
- Worked on special projects.
Executive Assistant
West Oakland Health Council
03.2017 - 10.2018
- Maintain CEO and CFO calendars, appointments, and events
- Maintained organization's master calendar including conference room (3) scheduling
- Maintained CEO and CFO records
- Created and maintained functional and confidential filing systems
- Read and drafted responses to CEO's incoming correspondence
- Compiled Board Packets
- Coordinated meeting setup and took minutes of all Board of Directors Meetings
- Provided coordination assistance in the recruitment process
- Assisted in Payroll
- Conducted employee and patient satisfaction survey
- Hired, trained, and managed office staff
- Worked on special assignments and responsibilities.
Administrative Assistant
West Oakland Health Council
08.2016 - 03.2017
- Maintained Conference Room Schedules
- Sorted Mail
- Greeted visitors, clients, and patients
- Assisted in care coordination
- Duties as assigned.
Education
Bachelor of Science, 2018 - Business Administration, Human Resource Management and Corporate Management
California State University East Bay
Hayward, CA05.2018
Associate of Arts, 2015 - Business Administration
Ohlone College
Fremont, CA06.2015
Skills
- Excellent analytical skills
- Experience with ADP
- Efficient Multi-Tasker
- Microsoft Office, Excel, PowerPoint proficiency
- Attention to detail
- Energetic and organized
- Some Medical Terminology
- Project Management
- Spreadsheet Creation and Budget Preparation
- Scheduling
- Meeting Agenda Preparation
- Travel administration
Timeline
Executive Administrative Assistant – Office of the Provost
Palo Alto University
07.2022 - Current
Administrative Assistant – Student Affairs Division
Palo Alto University
08.2020 - 07.2022
Administrative Assistant to Business Manager
Child, Family and Community Services
12.2018 - 08.2020
Executive Assistant
West Oakland Health Council
03.2017 - 10.2018
Administrative Assistant
West Oakland Health Council
08.2016 - 03.2017
Bachelor of Science, 2018 - Business Administration, Human Resource Management and Corporate Management
California State University East Bay
Associate of Arts, 2015 - Business Administration
Ohlone College
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