Summary
Overview
Work History
Education
Skills
Timeline
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James Chavez

Fullerton,CA

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced public sector office. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environment.

Overview

10
10
years of professional experience

Work History

Senior Office Assistant

South Coast AQMD - AB 2588 Unit
01.2024 - Current
  • Answered A2588 Hotline providing support to facilities with inquiries about billing or reporting requirements
  • Developed and updated spreadsheets to track, analyze, and report on department spending
  • Maintained Division website using Sitefinity
  • Maintained both a physical and digital files of all unit documents
  • Assisted with pulling records for Public Records Request.

Administrative Assistant

City Of Placentia - Public Works Department
03.2022 - 01.2024
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
  • Developed and updated spreadsheets to track, analyze, and report on department spending
  • Created purchase orders and tracked invoicing to make sure no payments were missed
  • Developed and updated spreadsheets to track department contract services
  • Minute taking for the Streetscape and Transportation Advisory Commission
  • Scheduled office meetings and client appointments for staff teams.

Office Assistant II

San Bernardino County - Public Defenders Office
11.2019 - 05.2021
  • Completed clerical tasks such as filing, copying, and distributing mail
  • Interacted with customers by phone, email, or in-person to provide information
  • Maintained and updated office records, both digital and physical
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.

Data Entry Clerk

MIP, Inc
01.2017 - 11.2019
  • Completed data entry tasks with accuracy and efficiency
  • Organized, sorted, and checked input data against original documents
  • Followed established procedures to enter and process data correctly
  • Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.

Substitute Teacher

Chino Valley Unified School District
08.2014 - 01.2019
  • Followed classroom plans left by class teacher to continue student education and reinforce core concepts
  • Upheld classroom routines to support student environments and maintain consistent schedules
  • Kept students on-task with proactive behavior modification and positive reinforcement strategies
  • Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.

Education

Master of Arts: Public Administration -

California State University, San Bernardino
San Bernardino, CA
12.2023

Bachelor of Arts: History -

University of California, Davis
06.2011

Skills

  • Contract Agreement Preparation
  • Microsoft Excel
  • Phone Call Answering
  • Workflow Planning
  • Meeting Minutes
  • Database Organization
  • 10-Key Proficiency
  • Microsoft Office
  • Employee Timesheet Processing
  • Customer Service
  • Accounts Payable
  • Strong organizational skills
  • Expert Time Management
  • File Organization

Timeline

Senior Office Assistant

South Coast AQMD - AB 2588 Unit
01.2024 - Current

Administrative Assistant

City Of Placentia - Public Works Department
03.2022 - 01.2024

Office Assistant II

San Bernardino County - Public Defenders Office
11.2019 - 05.2021

Data Entry Clerk

MIP, Inc
01.2017 - 11.2019

Substitute Teacher

Chino Valley Unified School District
08.2014 - 01.2019

Master of Arts: Public Administration -

California State University, San Bernardino

Bachelor of Arts: History -

University of California, Davis

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James Chavez