James Coyle

HRIS

• Supported human resources department in areas such as people metrics, reporting, data management and analytics
• Planned, prioritized, executed the integration process of Qualtrics and ADP Workforce Now
• Built, stored and updated HRIS database
• Maintained the HRIS system, provided feedback for HRIS system enhancements, and assisted with quarterly upgrades
• Managed user and security profiles based on the permissions in HRIS system
• Increased the Firm's ability to collect, compile, build custom reports by 55%
• Respond to daily HRIS data inquiries and requests
• Performed yearly audits on HR processes and documents, including hiring, termination, medical information, and payroll administration data
• Consulted weekly with members of the IT team to ensure that HRIS interfaces with other firm systems are working properly
• Compiled quarterly comprehensive data analytics reports for COO and Director of HR
• Designed and executed survey administration
• Analyzed survey data, transformed the data into dashboards, and presented the findings to COO and Director of HR

Human Resources/Compliance

• Created personnel files for new employees
• Filed HR documents and maintained employee files
• Scheduled monthly HR meetings and any zoom meetings as needed
• Filed the EEO-1 (2020 - 2021), AA502 (2021), ELP (2021 & 2022)
• Complied, analyzed, and filtered data for quarterly benefits and compensation reports
• Helped Director of HR mitigate over 150+ cases of COVID-19 at the peak of reinfections in 2021 and 2022
• Assisted Director of HR with COVID-19 compliance and staying updated on COVID-19 protocols/best practices

Recruitment

• Managed the full-cycle recruitment across seven offices
• Created 40+ job posting on LinkedIn, Indeed, and Archer Career Page
• Drafted 10+ job descriptions, sourced 400+ potential candidates, and conducted 80+ first round screen interviews
• Scheduled and coordinated 80+ interviews between attorneys, practice group managers, and candidates
• Helped fill 15+ roles in six months while the recruiting manager was on maternity leave
• Increased the talent pipeline by 12% due to networking events and developing relationships with the best recruiting agencies in the Greater Philadelphia area
• Provided a seamless candidate experience process by proactive communication, answering questions, and providing clarity on the hiring process.
• Drafted job offers/rejection letters, assembled on-boarding packages, and scheduled orientations
• Conducted background and reference checks

Leave Administration

• Prepared and assembled documentation for 15+ FMLA leaves in eight months due to HR Manager being on leave
• Consulted employees about what he/she qualifies for, what the FMLA process is, and what Family Leave Insurance (FLI) is
• Coordinated with employees and the Department of Temporary Disability about leave dates, documentations needed for leave, approval of leave by the employer and the state department, applying for FLI, and when payroll deductions will occur
• Operated in multi-state for FMLA Leave Administration (DE, NJ, NY, PA, TX)