JAMES HARTLEY
School Business Operations
Roseville,CA
Summary
Strategic and results-driven school operations administrator with 12+ years of experience in charter school leadership, business operations, student support, compliance, and organizational improvement. Proven record of leading cross-functional teams, modernizing systems, strengthening regulatory compliance, and implementing technology and data solutions that improve organizational effectiveness. CBO certificated leader with strong expertise in charter school law, budgeting, audits, enrollment systems, and operational strategy. Adept at driving change, fostering high-performance teams, and developing sustainable systems that support growth and positive student outcomes.
Overview
24
24
years of professional experience
Work History
Attendance & Accountability Manager
Visions In Education
12.2019 - Current
- Oversee attendance operations, compliance, State reporting, and data auditing for California's largest independent-study charter network.
- Lead design and enhancement of processes for attendance posting, auditing, reporting, and state compliance.
- Manage CALPADS monthly reconciliation, ensuring data validation and compliance documentation accuracy.
- Conduct analyses of financial and enrollment data to identify trends and enhance forecasting accuracy.
- Develop internal controls for attendance, enrollment dates, audit readiness, and data integrity.
- Supervise and train department staff of 12+, fostering a culture of performance and customer service excellence.
- Provide statistical analysis through dashboards and presentations for leadership decision-making.
- Monitor legislation impacting charter operations, advising leadership on necessary changes.
Director of Operations & Student Support
California Montessori Project
01.2013 - 12.2019
- Oversaw districtwide operations across seven departments in multi-campus CMO charter organization.
- Supervised directors and managers in Data Management, HR, Technology, Accounting, Student Services, and other essential areas.
- Cultivated a high-performing operations team by setting performance measurements and expectations.
- Developed and implemented districtwide policies; presented recommendations to Board of Directors.
- Resolved escalated concerns as District Compliance Officer for Uniform Complaint and Title IX issues.
- Maintained compliance and collaborated with legal counsel on relevant matters.
- Implemented Aeries Analytics to support MTSS, RTI, and PBIS initiatives across campuses.
- Coordinated software evaluation and training to align operational practices with instructional needs.
Academic Administrator & Professor
Epic Bible College
01.2002 - 10.2012
- Taught college-level courses while advising over 60 students on academic progress.
- Managed articulation agreements and ensured program approvals for various curricula.
- Oversaw online program approvals to maintain compliance with institutional standards.
- Supported LMS/SIS operations, including Blackbaud, Blackboard, and GradPro systems.
Education
Chief Business Officer (CBO) Certification -
CSDC
Sacramento, CA05-2023
Master of Arts - Human Services Counseling (Executive Leadership)
Liberty University
Lynchburg, VA01.2015
Master of Arts - Christian Leadership
Liberty University
Lynchburg, VA01.2013
Bachelor of Arts - Ministerial Arts
Trinity Life Bible College
Sacramento, CA01.2002
Associate of Arts - Music Administration
Trinity Life Bible College
Sacramento, CA01.2002
Skills
- Strategic planning and organizational change
- School operations leadership
- Budget planning and audit compliance
- Charter school law compliance
- Technology systems and data analytics
- Enrollment management and growth strategies
- Policy development and board relations
- Team leadership and collaboration
- Safety, facilities and risk management
- MTSS, RTI, and PBIS implementation
Timeline
Attendance & Accountability Manager
Visions In Education
12.2019 - Current
Director of Operations & Student Support
California Montessori Project
01.2013 - 12.2019
Academic Administrator & Professor
Epic Bible College
01.2002 - 10.2012
Chief Business Officer (CBO) Certification -
CSDC
Master of Arts - Human Services Counseling (Executive Leadership)
Liberty University
Master of Arts - Christian Leadership
Liberty University
Bachelor of Arts - Ministerial Arts
Trinity Life Bible College
Associate of Arts - Music Administration
Trinity Life Bible College