James McCarron II
Summary
Experienced c-suite level administrator with proven data analytics and project management skills. A self-starter that reliably handles multiple projects and deadlines simultaneously in a group or independently with a high degree of accuracy. Uniquely adept in leveraging technology to synthesize large data sets and create reports that allow administrators to make informed, data-driven decisions to boost institutional effectiveness.
Overview
15
15
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Grant Writer
Self Employed Writer
03.2023 - Current
- Improved grant management efficiency by implementing a tracking system for submission deadlines, reporting requirements, and award amounts.
- Secured funding for nonprofit organizations by researching and writing compelling grant proposals.
- Streamlined the grant application process by creating templates and tools for consistent proposal content.
- Established credibility with funders through clear communication of organizational mission, vision, and values throughout proposal documents.
- Maximized funding potential by tailoring grant applications to the specific guidelines and priorities of each funder.
Executive Assistant to the Vice President
Aurora University
03.2021 - Current
- Created 3-5 financial and HR analytics reports per month that focus on predictive, diagnostic, and prescriptive analytics.
- Managed and maintained 500+ faculty files and created annual contracts for 140 full-time faculty and 500+ adjunct faculty.
- Managed internal and external communications for the Vice President of Academic Affairs.
- Maintained c-suite and Board of Trustee's calendars.
- Performed pre and post reward management of NSF grants.
- Acted as project manager for simultaneous administrative and HR projects that included multiple stakeholders.
- Acted as Coursera Administrator for Aurora University's 5000+ students.
- Handled confidential and sensitive information with discretion and tact.
- Performed budget management for 25+ departments.
Administrative Assistant
North Central College
06.2019 - 03.2021
- Acted as the communications manager for Music, Theatre, and Art.
- Assisted total of 35+ full time faculty members and 75+ adjunct faculty members.
- Developed and updated spreadsheets and databases to track, analyze, and report on financial performance and departmental budget health.
- Created, implemented, and continually improved systems to create lesson payments for 70+ employees.
Lab Assistant
Waubonsee Community College
10.2017 - 06.2019
- Acted as manager of marketing and communications for the department of music.
- Maintained and monitored departmental budget.
- Assisted students with recording studio troubleshooting.
- Managed department equipment inventory and maintained a check out system for audio equipment.
- Performed live sound engineering for concerts and special events.
Executive Consultant
Aubert & Duval USA
08.2009 - 05.2016
- Conducted thorough reviews of operations to devise and deploy improvement strategies.
- Compiled research data and gave professional presentations highlighting finds and recommended optimizations.
- Leveraged on-site observation and personal interviews to identify team and individual strengths.
- Reviewed internal systems and organized training plans to address areas in need of improvement.
- Drafted a plan and lead the start of ISO9001 certification for the USA branch.
- Reported directly to the president and CFO for special projects as needed.
Education
Bachelor of Arts - English
University of Cincinnati
Cincinnati, OH 08.2009 - 05.2014
Certificate Program - East Asian Studies
Kwansei Gakuin University
Nishinomiya, Hyogo, Japan 08.2013 - 01.2014
Skills
Advanced MS Office Suite
Accomplishments
- Appointed as team lead for HLC criterion 2 during Aurora University's 10-year re-accreditation and received the highest possible evaluation from the HLC.
- Designed, built, and implemented a new processes to synthesize complex payment information and improve efficiency across multiple departments resulting in a reduction of 200+ personnel hours per year.
- Completed Google's Agile Project Management certification.
- Completed Northwestern University's Organizational Leadership specialization certificate program.
Timeline
Grant Writer
Self Employed Writer
03.2023 - Current
Executive Assistant to the Vice President
Aurora University
03.2021 - Current
Administrative Assistant
North Central College
06.2019 - 03.2021
Lab Assistant
Waubonsee Community College
10.2017 - 06.2019
Certificate Program - East Asian Studies
Kwansei Gakuin University
08.2013 - 01.2014
Executive Consultant
Aubert & Duval USA
08.2009 - 05.2016
Bachelor of Arts - English
University of Cincinnati
08.2009 - 05.2014