Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jamie Grant

Eau Claire,WI

Summary

Personable and committed administrative assistant offering solid skills in parent/student relations and resilience to handle challenges of fast-paced environments. Bringing a detail-oriented and decisive nature with sound judgment, good multitasking abilities, and self-motivated nature.

Overview

8
8
years of professional experience

Work History

Administrative Assistant

Regis High School
Eau Claire, WI
07.2023 - Current
  • Work effectively in team environments to make the workplace more productive.
  • Complete receptionist duties, answer and transmit calls and messages, provide information, answer questions, and receive visitors into the school following school-established security.
  • Process correspondence such as school programs, meeting minutes, school newsletters, and other communication as directed; prepare, distribute, and send mailings
  • Perform record keeping/filing functions appropriate to the school's needs to include student permanent records for attendance, academic and behavior; teacher attendance, and substitute records.
  • Prepare purchase orders, and maintain inventory of textbooks and office supplies.
  • Administer first aid/tend to sick (injured) students/staff and administrator and record medication given to students
  • Coordinate use of the facility by non-school groups, assign lockers, sell tickets, register vehicles, post schedules, send out students absence lists, collect schoolwork for absent students, and maintain student or visitor logs.
  • Assist with the implementation of the Diocesan and RCS requirements for volunteers and coaches, to include background checks.
  • Maintain professional, cooperative, and friendly relationships with students, parents, visitors and all staff.

Accounting Assistant

Regis Catholic Schools
Eau Claire, WI
09.2021 - 07.2023
  • Perform receptionist duties, answer and transmit calls and messages, provide information and answer questions, receive appointments/visitors for RCS office staff.
  • Assist with or perform account analysis.
  • Assist with or perform reconciliation of A/R and A/P accounts.
  • Follow established internal controls for the collection, recording, and deposit of income.
  • Process approved purchase orders and verify vendor statements including correspondence.
  • Input accounts receivable and payable and prepare invoices or checks as needed.
  • Forward all checks, with appropriate documentation to RCS President for signing.
  • Update and maintain W-9 compliance.
  • Process credit and debit card transactions.
  • Replenish petty cash funds as necessary.
  • Administer Scrip program by selling Scrip, fulfilling Shop with Scrip orders and coordinating Scrip volunteers.
  • In coordination with Scrip Coordinator and volunteers, order, receive and inventory Scrip.
  • Manage daily Scrip deposits.
  • Operate in accordance with local, Diocesan, state, and federal laws, policies, regulations and codes.
  • Keep in confidence any administrative, faculty/staff, or parent discussions/decisions.
  • Maintain professional, cooperative, and friendly relationships with students, parents, visitors, and all staff.

Administrative Assistant

Regis Middle School
Eau Claire, WI
08.2016 - 09.2021
  • Complete receptionist duties, answer and transmit calls and messages, provide information and answer questions, and receive visitors into the school following school-established security measures
  • Process correspondence such as school programs, school newsletters, Diocesan, and other communication as directed; prepare, distribute, and send mailings.
  • Perform record keeping/filing functions appropriate to the school’s needs to include student permanent records fo attendance, academic and behavior; teacher attendance; and substitute records.
  • Keep office files organized and updated.
  • Prepare purchase orders; maintain inventory of textbooks, and office supplies.
  • Coordinate annual registration procedures and materials and perform appropriate record keeping.
  • Work with Principal regarding emergency procedure information, confidential information, health records, and immunization reports.
  • Administer first aid/tend to sick (injured) students/staff and administer and record medications given to students.
  • Assist in monitoring students in common areas such as the lunch room, hallways, office area.
  • Provide service appropriate to position such as assign lockers, post schedules, send out student absence lists, collect school work for absent students, and maintain student or visitor logs.
  • Keep in confidence any administrative, faculty/staff, or parent discussions/decisions.
  • Maintain professional, cooperative, and friendly relationships with students, parents, visitors, and all staff.
  • Assist in keeping the School Office Area clean and orderly.

Education

GED -

Gateway Technical College
Racine
10-2010

Skills

  • Honest
  • Typing proficiency
  • Computer Skills
  • Attendance Tracking
  • Safety awareness
  • Parent Communication
  • Problem-solving abilities
  • Task Prioritization
  • Time management abilities
  • Adaptability and Flexibility
  • Field Trip Oversight
  • Communicating with Parents and Teachers
  • Conflict Resolution

Timeline

Administrative Assistant

Regis High School
07.2023 - Current

Accounting Assistant

Regis Catholic Schools
09.2021 - 07.2023

Administrative Assistant

Regis Middle School
08.2016 - 09.2021

GED -

Gateway Technical College

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Jamie Grant