Jamie Mathis
Wilburton
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
21
21
years of professional experience
Work History
Vice President of Administration
Arkoma Surveying and Mapping, PLLC
Wilburton, OK
03.2008 - Current
- Monitor overall departmental efficiency and effectiveness.
- Reduce operational costs through strategic budget management.
- Streamline administrative processes by implementing new software solutions, resulting in increased efficiency and productivity.
- Ensure compliance with federal, state, and local regulations.
- Maintained strict confidentiality when handling sensitive information such as financial data & personnel records.
- Establish strong relationships with vendors, negotiating favorable master service contracts for services.
- Recruited, hired, and trained admin personnel.
- Successfully negotiated improved insurance coverage at reduced premiums saving company significant expense without sacrificing benefits quality.
- Assess and verify billing invoices, expense reports, & per diem.
- Handle complex payroll situations in QuickBooks such as back-pay calculations, payroll deductions that include a cafeteria plan, payroll garnishments such as tax liens and child support with accuracy and professionalism with an employee count of up to 39.
- Facilitate year-end reporting by preparing accurate W-2 forms for all employees within required deadlines.
- Maintain up-to-date knowledge of changes in labor laws affecting payroll administration to ensure ongoing compliance.
- Perform data entry tasks and maintain accurate records of employee payroll information.
- Ensure accurate employee payment, meticulously auditing timesheets and resolving discrepancies.
- Prepare and submitted payroll taxes and reports bi-weekly, quarterly, & annual to federal & state agencies.
- Track, process, & submit renewals on professional licenses.
- Process & submit annual reports to all licensing states, up to 5 states: AR, KS, OK, MO, TX
- Initialized & maintain our company information on cloud-based platforms that help clients manage contractor and supplier information known as ISNetworld, PEC Premier, & Veriforce.
Post Office Clerk
United States Postal Service, USPS
Hartshorne, OK
06.2004 - 03.2008
- Assisted customers in completing necessary forms, resulting in accurate and timely mail delivery.
- Ensured seamless operations during staff absences by providing coverage as needed across various roles.
- Delivered exceptional customer service, resolving issues promptly and courteously.
- Provided service and sales to walk-in customers.
- Sorted and placed mail into mailboxes and post office boxes with high levels of accuracy.
Education
High School Diploma -
Eastern Oklahoma State College
WilburtonSkills
- Office administration
- Operations management
- Budget development
- Human resources management
- Bookkeeping
- Revenue generation
- Policy development
- Customer service
- Time management
- Attention to detail
Timeline
Vice President of Administration
Arkoma Surveying and Mapping, PLLC
03.2008 - Current
Post Office Clerk
United States Postal Service, USPS
06.2004 - 03.2008
High School Diploma -
Eastern Oklahoma State College