Jamie Mathis
Wilburton
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
21
21
years of professional experience
Work History
Vice President of Administration
Arkoma Surveying and Mapping, PLLC
03.2008 - Current
- Monitor overall departmental efficiency and effectiveness.
- Reduce operational costs through strategic budget management.
- Streamline administrative processes by implementing new software solutions, resulting in increased efficiency and productivity.
- Ensure compliance with federal, state, and local regulations.
- Maintained strict confidentiality when handling sensitive information such as financial data & personnel records.
- Establish strong relationships with vendors, negotiating favorable master service contracts for services.
- Recruited, hired, and trained admin personnel.
- Successfully negotiated improved insurance coverage at reduced premiums saving company significant expense without sacrificing benefits quality.
- Assess and verify billing invoices, expense reports, & per diem.
- Handle complex payroll situations in QuickBooks such as back-pay calculations, payroll deductions that include a cafeteria plan, payroll garnishments such as tax liens and child support with accuracy and professionalism with an employee count of up to 39.
- Facilitate year-end reporting by preparing accurate W-2 forms for all employees within required deadlines.
- Maintain up-to-date knowledge of changes in labor laws affecting payroll administration to ensure ongoing compliance.
- Perform data entry tasks and maintain accurate records of employee payroll information.
- Ensure accurate employee payment, meticulously auditing timesheets and resolving discrepancies.
- Prepare and submitted payroll taxes and reports bi-weekly, quarterly, & annual to federal & state agencies.
- Track, process, & submit renewals on professional licenses.
- Process & submit annual reports to all licensing states, up to 5 states: AR, KS, OK, MO, TX
- Initialized & maintain our company information on cloud-based platforms that help clients manage contractor and supplier information known as ISNetworld, PEC Premier, & Veriforce.
Post Office Clerk
United States Postal Service, USPS
06.2004 - 03.2008
- Assisted customers in completing necessary forms, resulting in accurate and timely mail delivery.
- Ensured seamless operations during staff absences by providing coverage as needed across various roles.
- Delivered exceptional customer service, resolving issues promptly and courteously.
- Provided service and sales to walk-in customers.
- Sorted and placed mail into mailboxes and post office boxes with high levels of accuracy.
Education
High School Diploma -
Eastern Oklahoma State College
WilburtonSkills
- Office administration
- Operations management
- Budget development
- Human resources management
- Bookkeeping
- Revenue generation
- Policy development
- Customer service
- Time management
- Attention to detail
Timeline
Vice President of Administration
Arkoma Surveying and Mapping, PLLC
03.2008 - Current
Post Office Clerk
United States Postal Service, USPS
06.2004 - 03.2008
High School Diploma -
Eastern Oklahoma State College
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