JAMIE WALTHER
Executive Assistant
Seacoast,NH
Summary
Results-oriented Executive Assistant with over 15 years of experience driving efficiency and streamlining workflows for high-level senior executives. Successfully manages complex schedules, travel arrangements, and meetings, while anticipating needs to ensure smooth office operations. Exceptional communication skills (written & verbal) and expertise in project management, including prioritizing tasks, meeting deadlines, and achieving goals. Meticulous attention to detail ensures organized progress for maximum productivity.
Overview
17
17
years of professional experience
Work History
Executive Assistant for the Dean of Paul College
University of New Hampshire
03.2023 - Current
- Liaison between the dean, faculty, staff, students, alumni, and business partners
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated events: awards ceremony, all college retreat, executive committee meetings and summer retreat, accreditation visits, advisory board meetings, and monthly faculty meetings
- Developed event and meeting agendas and take minutes for the executive committee and faculty meetings
- Handled confidential and sensitive information with discretion and tact.
- Managed the Innovation Gift Funds budget
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Initiated and monitored college-wide elections
- Prioritized multiple projects, events, and priorities according to urgency.
Administrative Coordinator for the Provost's Office
University of New Hampshire
07.2021 - 03.2023
- Maintained calendars for provost and assistant provost
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Coordinated university-wide awards ceremony
- Organized spring and fall provost's council retreats
- Managed two dynamic and successful university dean searches
- Attended faculty union grievances and prepared materials for moderator.
- Answered phone calls and responded to inquiries from parents, students, faculty, vendors, and external contacts.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems
- Maintained filing system to ensure easy access to important records and documents.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Collaborated with cross-functional teams to achieve project objectives within tight timelines.
- Organized spaces, materials and catering support for internal and client-focused meetings.
Receptionist / Office Assistant
Laborie
04.2021 - 06.2021
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
Office Assistant / Data Entry
E-Cloth
11.2019 - 03.2020
- Handled financial and logistical aspects of business-to-business (B2B) sales channels
- This included daily deposit and inventory management for Shopify DTC sales exceeding $20,000
- Oversaw weekly Amazon orders worth over $100,000
- Managed B2B monthly orders for partners Grove, Zulily, Container Store, and Wegmans.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
Office Assistant / Prescription Coordinator
Seabreeze Sleep
08.2019 - 10.2019
- Processed incoming sleep apnea prescriptions and prepared shipments for clients
- Took appointments and handled customer transactions.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
Executive Assistant, Studio Manager
Cole Haan
01.2019 - 03.2019
- Streamlined operations and ensured smooth communication
- Maintained design room, managed samples, and presentation boards were built to effectively showcase design ideas
- Coordinated meetings and domestic and international travel for the Chief Creative Officer and senior management, monitoring CCO's emails, and arranged virtual conferences
- Coordinated catering and set up for large meetings, and compiled topics and documented minutes for senior staff meetings.
Executive Assistant
Kodiak Group Holdings Co., a VFC subsidiary
07.2018 - 12.2018
- Supported leadership to the General Manager, Vice President of Kodiak, and the Vice President of Product Creation
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Took notes and dictation at meetings.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
Executive Assistant
Timberland, a division of VF Outdoor, Inc.
07.2007 - 05.2018
- Supported the Vice Presidents of product design, management, and development
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Prepared and edited presentations on behalf of executives for internal meetings
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Education
Bachelor of Business Administration & Minor in Public Policy -
University of New Hampshire - Online
Durham, NH12.2024
Business Certificate -
Parsons, The New School - Online
New York, NY01.2021
Associate of Business Science -
Hesser College
Portsmouth, NH01.2001
Skills
- Process Improvements
- Database Management
- Critical Thinking
- Budget Management
- Analytical Thinking
- Proofreading
- Strong Problem Solver
- Resourceful
- Notary Public
- Interpersonal Communication
- Document Preparation
- Project Planning
- Schedule Management
Community Service
- People Active in Learning (Parent Teacher Association)
- Search Committee for SAU 21
- NH Junior Football League
- Special Olympics of Southern New Hampshire
- Team Lead at Earth Day events
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Planned corporate meetings, lunches and special events for groups of 100+ employees.
Certification
- LicensedReal Estate Agent - 2004-Current
Quote
Success usually comes to those who are too busy to be looking for it.
Henry David Thoreau
Timeline
Executive Assistant for the Dean of Paul College
University of New Hampshire
03.2023 - Current
Administrative Coordinator for the Provost's Office
University of New Hampshire
07.2021 - 03.2023
Receptionist / Office Assistant
Laborie
04.2021 - 06.2021
Office Assistant / Data Entry
E-Cloth
11.2019 - 03.2020
Office Assistant / Prescription Coordinator
Seabreeze Sleep
08.2019 - 10.2019
Executive Assistant, Studio Manager
Cole Haan
01.2019 - 03.2019
Executive Assistant
Kodiak Group Holdings Co., a VFC subsidiary
07.2018 - 12.2018
Executive Assistant
Timberland, a division of VF Outdoor, Inc.
07.2007 - 05.2018
Bachelor of Business Administration & Minor in Public Policy -
University of New Hampshire - Online
Business Certificate -
Parsons, The New School - Online
Associate of Business Science -
Hesser College