Jamila Francis
Far Rockaway,NY
Summary
Accomplished Accounting/HR Administrator with over eight years of experience managing various finances, such as accounts receivables and payables, financial reporting and budgeting, HR policies and procedures, and office administration. I have experience in Microsoft Dynamics AX and QuickBooks accounting software and have obtained multiple certifications from Intuit and Coursera to enhance my bookkeeping and online accounting skills and knowledge.
I am also pursuing my MBA in Finance at Berkeley College, where I am learning advanced concepts and techniques in financial analysis, management, and decision-making. I have a BBA in International Business from the same institution, which has given me a solid foundation in global business operations and strategies. My goal is to leverage my education and experience to contribute to the growth and success of future employers while also expanding my professional skillsets.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Accounting and HR Administrator
Carl Hansen & Son
04.2022 - Current
- Daily Customer Deposits and Vendor Payments journal postings
- Liquidity Management - Manage all banking activities, cash, check deposits, and petty cash
- Credit Terms Management
- Accounts Receivable and Accounts Payable
- Customer and Vendor Account Reconciliation
- Submitting Payment Reminders and Account Statements to customers monthly or when requested
- Sort through vendor invoices in vendor portal to retrieve invoices
- Process vendor Payments through the bank, checks, or the vendor online portal.
- Liaison with Finance Controller to ensure all general ledger accounts are up-to-date and posted correctly.
- Monthly bank reconciliation.
- Monthly sales tax reports and payment approval.
- Corporate Tax payments and documentation.
- Onboarding and Offboarding of employees
- Issue and manage company corporate credit card payments.
- Payroll compilation, approval and accounting postings
- Liaison/Support HR in DK, filing, recording PTO, training, employee relations, and keeping personal records.
- Manage correspondence and official letters from government, city, and insurance authorities when needed.
- Liaison with the IT department in DK for any technical set-up, issues, and support.
- Asset management – Laptop, monitors, phone, etc. purchases and maintenance.
- Organize and adequately file electronic and hard copies of documentation and records.
- Assist with Insurance filing and documentation.
- Assist with COIs and other related insurance claims.
- Maintain and manage office supplies and equipment.
Office Administrator
CargoMatrix Inc.
06.2019 - 04.2022
- Performing accounting procedures such as account receivables, account payables, financial reporting, and budgeting in QuickBooks
- Performing administrative and clerical duties including filing, scanning, responding to emails, making travel arrangements, organizing, and scheduling meetings, managing office supplies, etc
- Managing HR policies and procedures in new hire orientation, payroll, termination activities, employees' attendance, and time off and upkeep of employees' records, health insurance, and sensitive data
- Maintaining insurance, audits, and or any city/state requirements and policies
- Office/Building Maintenance - Purchasing and management of internal inventory and office supplies
- Customer Service - greeting visitors or clients, responding to phone calls; and direct support to employees
- Network Administrator - Outlook 365, SharePoint, and many other online accounts.
Accounting Bookkeeper
Zabar's
04.2017 - 04.2019
- Process domestic inventory and Accounts Payable vouchers
- Review invoices, purchase orders, packing slips, and other financial statements for discrepancies
- Research and resolve any discrepancies
- Communicate with vendors/payees regarding supporting documents, payment discrepancies, and other inquiries
- Update the accounting system (MAS 500) and internal system (Excel) accordingly
- Create purchase orders and update them when required/ necessary
- Handled administrative tasks for the team including photocopying, filing, faxing, etc
- Create and maintain detailed Excel spreadsheets for internal reports.
Junior Accountant
Crossroads School for Child Development
01.2016 - 04.2017
- Assisted in performing the general ledger accounting functions and journal entries when required
- Gathered and compiled financial information for both internal and external reports
- Responded to any inquiries from vendors, employees, auditors, and other stakeholders
- Helped with a wide range of administrative duties such as faxing, photocopying, data entry, and more
- Worked on some accounts receivable entries and daily deposits
- Worked together with the Financial Controller in making accounts payables entries.
Education
MBA - Finance
Berkeley College
New York, NY08.2024
BBA - International Business
Berkeley College
New York, NY04.2016
Skills
- Accounting Software
- Bookkeeping
- Account Receivables
- Account Payables
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Microsoft Outlook 365
- Proactive
- Team Player
- Temporary and Seasonal Employees
- Payroll Administration
- Human Resources Information Systems
- Employee Relations Management
- Payroll Processing
- Vendor Relationship Management
- Termination Documentation
- Training and mentoring
- Human Resources Support
- Employment Recordkeeping
- Compensation analysis
- New Hire Onboarding and Offboarding
- Workers' compensation
- Management accounting
- Payroll Auditing
- Invoice balancing
- General Ledger
- Documentation and Reports
- Account reconciliation
- Cash Flow Management
- Revenue Recognition
Certification
· Intuit Bookkeeping Basics - Sep 2021
· Intuit QuickBooks Online Certified User - Feb 2022
· Mastering QuickBooks Online 1-2 - Feb 2022
· Mastering Account Basics for QuickBooks - Feb 2022
Timeline
Accounting and HR Administrator
Carl Hansen & Son
04.2022 - Current
Office Administrator
CargoMatrix Inc.
06.2019 - 04.2022
Accounting Bookkeeper
Zabar's
04.2017 - 04.2019
Junior Accountant
Crossroads School for Child Development
01.2016 - 04.2017
MBA - Finance
Berkeley College
BBA - International Business
Berkeley College
Similar Profiles
Lucille WomackLucille Womack
Sales & Interior Design Consultant at Carl Hansen & SonSales & Interior Design Consultant at Carl Hansen & Son
Lin KimLin Kim
Sales Manager, Korea at Carl Hansen & SonSales Manager, Korea at Carl Hansen & Son
Alex JohansonAlex Johanson
Concrete Laborer at Carl Johanson & Son ConstructionConcrete Laborer at Carl Johanson & Son Construction