Jan Soto
Gretna,LA
Summary
Diligent Secretary with talent for fostering effective professional relationships with clients, staff and business associates. Supportive and focused team player with proactive approach to administration and strong attention to detail. Skilled at providing friendly service to coworkers and customers.
Overview
49
49
years of professional experience
Work History
Secretary
Renee Swanson, LLC
Gretna , La.
2022.09 - Current
- Answered telephone calls to give information to callers, take messages or transfer calls to appropriate individuals.
- Maintained organized filing system of paper and electronic documents.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Greeted visitors and directed to appropriate location or person.
- Ordered office supplies to purchase items and maintain appropriate levels.
- Sent and distributed mail and parcels.
- Scheduled meetings and sent invitations specifying time and location.
- Managed multiple calendars and contacts using computer software.
- Processed documents and materials for dissemination to appropriate parties.
- Composed and distributed reports, routine correspondence and meeting notes with job-related software.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Handled incoming calls and directed callers to appropriate department or employee.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
Criminal Minute Clerk
Jefferson Parish Clerk's Office
Gretna , Louisiana
1974.12 - 2016.07
- Wrote error-free and professional correspondence on behalf of court system.
- Supported and directed families navigating court system and obtaining needed treatment from local agencies.
- Tracked cases and managed electronic and physical records, creating new case files, entering filings, hearings, trials and judgments and closing cases when complete.
- Examined legal documents and assured adherence to laws and court procedures.
Education
High School Diploma -
Archbishop Blenk
Gretna, LA05.1974
Skills
- Report Preparation
- Microsoft Office
- Multitasking and Time Management
- Strong Organizational Skills
- Office Equipment Operation
- Supply Inventory Control
- Professional and Courteous
- Task Prioritization
- Database and Client Management Systems
- Document and File Management
- Confidentiality Understanding
- Filing Experience
- Inventory Purchasing
- Database Management
- Calendar Management
- Mail Routing and Distribution
- Customer Service
- Data Entry
- Visitor Relations
- Reception Duties
- High Volume Phone Inquiries
Timeline
Secretary
Renee Swanson, LLC
2022.09 - Current
Criminal Minute Clerk
Jefferson Parish Clerk's Office
1974.12 - 2016.07
High School Diploma -
Archbishop Blenk
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