JANA ASTLE
Amarillo,Texas
Summary
Organized Bookkeeper proficient in QuickBooks software. Executed bookkeeping tasks and excelled at quickly learning new accounting methods and procedures. Excellent accounting skills and attention to detail leading to decreased loss of revenue.
Overview
19
19
years of professional experience
Work History
Office Administrator, Bookkeeper
Diversified Waste Management
03.2019 - 05.2024
- Streamlined office processes by implementing efficient organizational systems and digital tools.
- Enhanced team collaboration with the establishment of clear communication channels and guidelines.
- Boosted productivity by prioritizing tasks, managing schedules, and coordinating meetings for staff members.
- Generated detailed financial reports for management review, facilitating informed decision making.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Provided support during audits by supplying requested documentation promptly and accurately.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
- Maintained and processed invoices, deposits, and money logs.
- Completed payroll for employees and maintained detailed records of procedures.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Input financial data and produced reports using Desktop Quickbook.
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Facilitated smooth operations by maintaining updated inventory records, anticipating supply needs, and placing timely orders for essential materials.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
Financial Assistant
Hillside Christian Church
07.2011 - 06.2016
- Assist the Church Finance Director
- Responsible for sorting, counting and posting weekly contributions for multiple campuses utilizing through the Shelby program
- Responsible for reconciling all online giving through the Fellowship One, Profit Star program and Simple Donations
- Responsible for keeping confidential all financial contribution information
- Responsible for making journal entries in the General ledger
- Responsible for entering invoices submitted for payment and preparing checks utilizing the Shelby program, submit for signature, prepare for mailing
- Responsible for reconciling information for the bank statements for the Church Finance Director
- Responsible for overseeing each account and reconciliation of all visa statements and coded receipts for each staff member (72)
- Worked one on one with the card company itself in dealing with any issue that arose
- Responsible for overseeing two Sam's accounts and reconciliation of both statements and coded receipts for multiple staff members
- Worked one on one with Sam's Club to work through issues that arose
- Responsible for processing weekly payroll checks for 1099 employees
- Responsible for reconciling payment information for summer camps for each campus using multiple programs
- Composed effective accounting reports summarizing data
- Posted receipts to appropriate general ledger accounts
- Reviewed bank accounts, check account balances against the general ledger amount
- Prepared accounts before the Finance Director reconciled the bank accounts.
Administrative Assistant to the Business Administrator
Victory Church
01.2009 - 06.2010
- Assist the Church Business Administrator
- Responsible for counting and entering weekly contributions to tithe, general fund, mission funds and donor designated funds
- Responsible for keeping confidential all financial contribution information
- Responsible to prepare contribution statements
- Responsible for entering bank deposits
- Responsible for entering all invoices submitted for payments, cut checks, submit to the Business Administrator, and prepare for mailing
- Responsible for reconciling the bank accounts once received back from the CPA
- Responsible for preparation of weekly reports for the Business Administrator, Pastor of Church Ministries and Senior Pastor Responsible for processing of childcare payroll on a biweekly basis
- Responsible for calendar changes.
Business Manager/Bookkeeper
Lake Meredith Home Owners Association
01.2005 - 10.2008
- Responsible for daily and month end reports
- Responsible for accounts payable and accounts receivable using the DacEasy program
- Responsible for daily posting of payments
- Responsible for daily bank deposits
- Responsible for figuring time cards and preparing payroll
- Responsible for invoicing and billing of property owners twice a year
- Responsible to recommend to the Board of Directors an annual budget and to keep the board and the members fully advised at all times as to the financial condition and needs of the Association
- Responsible to attend all monthly meetings of the Association with the privilege of taking part in the discussion but having no vote
- Responsible for ordering all supplies for the office and swimming pool.
Education
High School Diploma -
Animas High School
Animas, New Mexico05.1989
Skills
- Quickbooks
- Payroll Processing
- Bank Statement Reconciliation
- Financial Reporting
- Accounts Receivable
- Accounts Payable
- Human Resources
- Office Management
- Task Prioritization
- Benefits Administration
References
References available upon request.
Timeline
Office Administrator, Bookkeeper
Diversified Waste Management
03.2019 - 05.2024
Financial Assistant
Hillside Christian Church
07.2011 - 06.2016
Administrative Assistant to the Business Administrator
Victory Church
01.2009 - 06.2010
Business Manager/Bookkeeper
Lake Meredith Home Owners Association
01.2005 - 10.2008
High School Diploma -
Animas High School
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