JANA WOODARD
Irving,TX
Summary
Enthusiastic and detail-oriented Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
41
41
years of professional experience
Work History
Executive Assistant
Accenture
01.2012 - Current
- Current responsibilities include providing administrative support to 4 senior level Managing Directors and their teams by managing complex calendars, coordinating high-level meetings, handling extensive rescheduling, and managing time and expense reporting. This role also involves coordinating domestic and international travel arrangements, including client trips and visa/passport requests. Additionally, responsibilities include arranging virtual calls via Microsoft Teams, organizing on-site and off-site meetings, creating and editing PowerPoint presentations, processing client contracts, generating reports using Excel, handling accounts payable, initiating purchase orders, and notarizing documents as needed.
Executive Assistant to the CEO & CFO
Zenta
01.2005 - 01.2011
- Handling day-to-day duties for the CEO and CFO included maintaining busy calendars, scheduling high-level meetings, drafting and editing correspondence, processing expense reimbursements, and creating PowerPoint presentations. Responsibilities extended to overseeing inventory and office supply purchases, arranging domestic and international travel for the CEO, CFO, and two Vice Presidents, and providing detailed itineraries. Liaising with attorneys and accountants, I coordinated paperwork and signatures for registering Zenta companies for licensing in multiple states, keeping up with renewal deadlines and managing extensive paperwork. Additionally, I coordinated paperwork and signatures during three acquisitions and the sale of the company, notarizing many legal documents in the process and organizing extensive paperwork from these transactions. Serving as the point person for initial paperwork and setup in the start of a new company, I also liaised with the Board of Directors, coordinating board meetings, preparing materials, managing travel, coordinating signatures of board minutes, and keeping board books up-to-date. As office manager, I handled vendor relations, building maintenance, and leasing. I also oversaw the packing and closing of the Dallas office for client move-in and acted as a liaison between Accenture facilities, contractors, furniture companies, building management, and IT to facilitate the client move-in.
Executive Assistant to Founder
Thanksgiving Square Foundation
01.2001 - 01.2005
- In my role at the Thanksgiving Square Foundation, I placed numerous calls and drafted correspondence for top Dallas executives, government officials, United Nations representatives, and prominent world religious leaders. I also contributed to organizing significant foundation events, including the Chief Executive Officers and John Templeton Symposium held in October 2000. Additionally, I diligently archived foundation files and maintained office organization to ensure efficient operations and accessibility of information.
- Handled confidential and sensitive information with discretion and tact.
Administrative Assistant to Director of Publishing
Lyrick Studios
01.1996 - 01.2001
- In my role as Administrative Assistant to the Director of Publishing at Lyrick Studios, I provided comprehensive support by managing the director's calendar, scheduling appointments, and handling expense reports. I also facilitated domestic and international travel arrangements. During book fairs, I organized numerous meetings and assisted authors and illustrators with their requirements.
- Additionally, my responsibilities included archiving published books and contracts, tracking books in progress, and conducting research on various topics as needed. I collaborated with the legal department to draft service agreements and manage invoices for the division. I also prepared multiple PowerPoint presentations for the publishing division and played a key role in planning divisional meetings and coordinating special projects, such as the '5 Year Plan' for publishing, which was presented company-wide.
Executive Secretary to CEO
MBank, TEXAS
01.1984 - 01.1990
- In my role as Executive Secretary to the Chairman of the Board and CEO at MBank (later BANK ONE, TEXAS), I managed a demanding calendar, scheduling meetings with high level Dallas customers every 15 minutes and organized daily breakfast, lunch, and dinner engagements with clients. I drafted numerous memos and letters for the CEO's signature, ensuring prompt and accurate communication.
- Preparing materials for board meetings was another critical responsibility, where I facilitated the coordination of civic functions for the Chairman and President, along with organizing multiple customer receptions and dinners. I also assisted high-level customers with banking needs, such as CDs, loans, and new accounts, providing attentive service and support.
- During the FDIC takeover of MBank, I assisted the FDIC Assistant Regional Manager, contributing to the smooth transition and operational continuity. Additionally, I served as a temporary secretary to the President and CEO of BANK ONE, TEXAS, and to the Chairman of BANC ONE CORPORATION during their visits to Dallas, ensuring efficient administrative support during their stays.
Education
B.A - Journalism
Baylor University
Waco, Texas12.1980
Skills
- Microsoft Office 365
- Word
- Excel
- Powerpoint
- Adobe Acrobat Pro DC
- Visio
- Microsoft Teams
- One Drive
- Detailed travel planning
- Client relationship builder
- I-9 trained
Volunteer Accomplishments
In my volunteer role as Accenture Relationship Manager for My Possibilities, I have overseen several key initiatives. This includes organizing the annual wine pull fundraiser at the My Possibilities Annual Community Ball. Responsibilities encompassed developing a marketing strategy for soliciting wine donations through office channels and social media. I coordinated logistics for collecting and distributing donated wine, recruited volunteers for solicitation and event setup, managed event operations, and conducted post-event follow-ups with My Possibilities and volunteers.
Additionally, I serve as the primary liaison between the MD Sponsor, Accenture grant team, and My Possibilities for submitting the Accenture grant request annually. I ensure timely and accurate submission and handle any necessary follow-ups. I also assisted in onboarding Accenture summer interns from My Possibilities, providing mentorship as needed. Moreover, I collaborate with My Possibilities, the MD Sponsor, and Accenture Corporate Citizenship leaders to organize various volunteer events throughout the year.
Furthermore, I played a dual role as Co-Lead for the Eco Team, assisting with multiple environmental events annually, and served as an I-9 officer, processing numerous I-9 forms for new hires and transfers involved in client projects.
Timeline
Executive Assistant
Accenture
01.2012 - Current
Executive Assistant to the CEO & CFO
Zenta
01.2005 - 01.2011
Executive Assistant to Founder
Thanksgiving Square Foundation
01.2001 - 01.2005
Administrative Assistant to Director of Publishing
Lyrick Studios
01.1996 - 01.2001
Executive Secretary to CEO
MBank, TEXAS
01.1984 - 01.1990
B.A - Journalism
Baylor University
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