Jane Bienias

Program Specialist

VA Medical Center

08.2009 - Current

Administers assigned facility Purchase Card Program(s), to include Government Purchase Cards and Convenience Checks. Implements and maintains integrated Purchase Card Program within assigned facility(s) based on guidance and direction from Purchase Card Program Manager (PCPM). Provides purchase card program oversight necessary to support acquisition accountability, reviewing purchase card activities to ensure compliance with Federal, Agency, Bureau, and local acquisition regulations, policies, Directives, Information Letters, handbooks, and other guidance. Makes recommendations to Service Line regarding issuance and revocation of purchase cards and modifications of processes. Monitors and reports on status of outstanding purchase card operations and procurements by running monthly VISTA reports and US Bank reports to ensure internal controls, deadlines, and quality controls have been met. Provides advice and assistance on financial-related transactions (e.g., related to whether transactions are appropriate for purchase card use), areas of managerial discretion, and methods to achieve VHA program objectives. such as: stating when repetative items should be on contracts. Assesses effect on organizational and/or Agency programs (e.g., related to equipment acquisitions, supply and logistic operations, purchase-card limit changes, etc.) and makes recommendations for procedural changes or implementation of process improvements to the supervisor. Establishes guidelines for purchase card users and approving officials and communicates them to facility Directors and other executive management staff. Creates and maintains records and prepares reports on cardholder and approving official actions, as required. Coordinates and monitors disputed procurements, billing errors, payments and credits that are not resolved with the vendor within the required number of days of receipt of the statement and assist or intercede when the dispute cannot be resolved in the normal method; this involves contacting the issuing bank and/or vendors for billing/credit information, matching invoices to Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) transactions and performing follow-ups on delinquent actions. Produce comprehensive, data driven reports, applying analytical tools to identify trends, problems and to recommend and formulate specific resolutions to complex issues. Develops and standardizes training curriculum and materials for purchase card holders, Approving Officials and Alternate Approving Officials. All participants are trained using the same power point, then Approving Officials and Alternates will have additional training on their duties. Maintained regular communication between departments via emails to coordinate program logistics. Established goals and created action plans to achieve goals. Worked alongside other professionals to outline and implement program plans and objectives. Created and delivered program training and education to keep participants knowledgeable about program and provide necessary skills to participate productively. Send out reminders of program policy and updates when required. Collaborated with other program coordinators to achieve consistency in program objectives and services.

Purchasing Agent

VA Medical Center

10.1985 - 08.2009

Maintained complete documentation and records of all purchasing activities.
Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
Performed monthly reconciliation of open purchasing orders.

Clerk Typist

VA Medical Center

07.1984 - 01.1985

Reviewed records, paperwork, and orders for errors and resolved issues with minimal direction.
Routed business correspondence, documents, and messages to correct departments and staff members.
Answered and routed incoming calls and took messages when personnel were unavailable.
Provided diverse clerical support to business personnel.

Medical Clerk/Typist

VA Outpatient Clinic

02.1984 - 07.1984

Summary

Overview

Work History

Program Specialist

Purchasing Agent

Clerk Typist

Medical Clerk/Typist

Education

High School Diploma -

Skills

Timeline

Program Specialist

Purchasing Agent

Clerk Typist

Medical Clerk/Typist

High School Diploma -

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