Jane De Guzman
Cincinnati,OH
Summary
Highly skilled virtual professional with solid foundation in administrative support and digital communication. Adept at managing schedules, handling correspondence, and coordinating projects to drive efficiency and outcomes. Strong focus on collaboration and adaptability, ensuring seamless team dynamics and responsiveness to evolving needs. Demonstrates excellence in multitasking, problem-solving, and utilizing technology to optimize workflow.
Overview
17
17
years of professional experience
Work History
Accounts Payable Clerk
Nassau Investment Academy LLC
09.2019 - Current
- Processed high volumes of invoices, ensuring accuracy and compliance with financial policies.
- Maintained detailed records of vendor transactions to support audit requirements.
- Executed timely payment runs, optimizing cash flow management for the organization.
- Reviewed account statements for discrepancies, implementing corrective actions as necessary.
- Updated vendor information in the accounting system to ensure data accuracy.
- Supported financial forecasting efforts by providing accounts payable insights and trends.
- Maintained good working relationships with vendors and resolved disputes.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Minimized late fees and interest charges by developing efficient system for tracking payment due dates.
Virtual Assistant
Trace Trajano
04.2009 - 09.2019
- Managed schedules and coordinated appointments to optimize workflow and ensure efficient time management.
- Executed research tasks to gather relevant information, supporting project development and decision-making.
- Organized and maintained digital files, enhancing data retrieval and overall operational efficiency.
- Assisted in creating engaging social media content, increasing online presence and audience engagement.
- Supported customer inquiries by providing accurate information and resolving issues promptly.
- Maintained and updated calendars, ensuring all meetings and deadlines were met without conflicts.
- Coordinated travel arrangements, including itineraries and accommodations, to facilitate business trips.
- Processed invoices and expense reports, streamlining the financial approval process.
- Drafted and edited business correspondence, ensuring clear and professional communication.
- Conducted data entry tasks with precision, reducing errors and enhancing data integrity.
- Collaborated with team members to streamline project workflows, fostering a more productive environment.
- Monitored emails, organized inbox, and prioritized messages for supervisor.
- Answered and screened calls to provide information, schedule appointments and take detailed messages.
- Facilitated smooth operations with proficient data entry and document management for various projects.
- Maintained a well-organized database system for improved information accessibility in daily operations.
- Completed business correspondence, transcription, and data entry.
- Managed CRM input, exports and clean up.
Education
Bachelor of Science - Chemical Engineering
Technological University of The Philippines
Manila, Philippines05-2008
Skills
- Data entry
- Customer service
- Calendar management
- Microsoft office
- CRM management
- Meeting scheduling
- Travel planning
Timeline
Accounts Payable Clerk
Nassau Investment Academy LLC
09.2019 - Current
Virtual Assistant
Trace Trajano
04.2009 - 09.2019
Bachelor of Science - Chemical Engineering
Technological University of The Philippines