Jane Evans
Administrative Coordinator
North Richland Hills,TX
Summary
Organized Administrative Coordinator with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Skilled in managing administrative tasks and fostering productive work environment, Developed in professional office setting, demonstrating strong organizational and problem-solving skills. Aims to leverage these abilities to bring value and efficiency to new role.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Administrative Assistant / Coordinator
SBB Management Company
12.2001 - 06.2023
- Support numerous Community and Executive Managers with as many as fourteen Homeowner and Developer controlled communities
- Act as Assistant Manager when needed
- All executive administrative duties
- Maintaining homeowner files
- Keeping all permits, certifications, contracts and documents up to date and filed with appropriate government agency
- Supported departmental goals by conducting research on relevant topics and presenting findings at staff meetings.
- Tracking and generation of all correspondence between homeowners and management company
- Assisted in the planning and execution of company events, resulting in increased employee engagement and satisfaction.
- Communicate directly with homeowners and vendors on all issues concerning association business
- Accomplished project objectives ahead of schedule by consistently prioritizing tasks effectively.
- Improved communication both internally and externally by drafting professional correspondence and responding to inquiries in a timely manner.
- Reduced costs with effective budget management, controlling expenses and negotiating contracts with vendors.
- Served as a liaison between different departments within the organization, facilitating communication flow.
- Maintained vendor contract and licensing expiration data.
- Ensured smooth daily operations by troubleshooting technical issues promptly and efficiently when they arose in the office environment.
- Collaborated with various teams on special projects, contributing valuable insights and expertise toward successful outcomes.
- Operated calculator, computer and other general office equipment and totaled checks, cash and credit cards from previous day.
- Contributed to overall office efficiency by providing administrative support to various departments as needed.
- Established positive rapport among team members while ensuring all tasks were delegated appropriately.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and procedures.
- Increased accuracy of expense tracking through diligent maintenance of financial records.
- Assisted new employees with new-hire paperwork and reviewed for completeness.
- Maintained knowledge of office procedures and policies relating to cash reports, register checkups, deposits and checks.
- Updated various internal reports, collected and compiled data and performed follow-up.
- Developed strong working relationships with colleagues and clients through excellent interpersonal skills and professionalism.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Organized important documents for easy access during audits or reviews, ultimately saving time for executive staff members reviewing said materials.
- Managed multiple projects simultaneously, ensuring deadlines were met while maintaining strict attention to detail.
- Maintained a clean, organized workspace to ensure a professional and welcoming environment for both employees and visitors alike.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Enforcing and clarifying community governing documents
- Creating and generating all reports
- Maintaining non-profit status with IRS
- Work with homeowner committees to support the creation and distribution of newsletters
- Act as liaison between Managers and Vendors
- Coding and researching all incoming invoices for as many as fourteen separate communities
- Liaison with accounting team to ensure proper financials are being reported and all bills are paid in an accurate and timely manner
- Fulfillment and distribution of all mail outs, notices and reports
- All aspects of planning and coordinating of annual and board member meetings
Administrative Assistant to General Manager
Payload Magazine
06.2001 - 12.2001
- All general administrative duties
- Maintain and gather financial information for six different magazines
- Generate financial reports for all six magazines
- Maintain all business files and magazine rate information
- Handled all confidential employee information and files
- Arrange all travel for national and local managers
- Creation and upkeep of all financial and survey spreadsheets
- General and business specific research via the Internet
- Handle all Human Resource and Accounts Payable for Ohio based Magazine
- Activation and discontinuation of all telecommunication services
- Liaison between General Manager and General Sales Managers
Education
GED -
Lamar High School
Arlington, TX06.1985
Some College (No Degree) - Psychology
Tarrant County Community College
Hurst, TXSkills
- Adobe
- Project Coordination
- Accurate Data Entry
- Presentation Design
- Microsoft Outlook Proficiency
- Vendor Relationship Management
- Proficient in Microsoft Office
- Proficient in Microsoft Publisher
- Effective Organizational Skills
- Executive Support
- Office Administration
- Employee Training
- Data Entry Expertise
- Proficient Typing Skills
- Excel Proficiency
- Database Management
- Effective Time Management
- Microsoft Word Proficiency
- Microsoft Excel Proficiency
- PowerPoint
- Publisher
- Proficient in Zoom Platforms
- Access
- Outlook
- Linear
- Sentex
- SPSwin
- Doorking Gates
- C3
- Sabre
- Adobe Acrobat
- UManage
- 10 Key
- South Data
- Scheduling and planning
- Technical Proficiency
- Effective Verbal Communication
- Office Administration Support
- Efficient File Structuring
- Proficient in Microsoft Word
- Data entry expertise
- Email Management
- Document management
- Client Relationship Management
- Computer proficiency
- Effective Meeting Facilitation
- Customer relations
- Comprehensive Presentation Organization
- Clerical support
- Critical thinking
- Strong problem solver
- Attention to detail
- Microsoft Office Suite
- Team collaboration
- Professional communication
- Verbal and written communication
- Database entry
- Office administration
- Dedicated team player
- Microsoft Excel
- Inbound phone call handling
- Recordkeeping
- Documentation and recordkeeping
- Deadline oriented
- Data entry
- Records management
- Professional and mature
- Workload management
- Filing and data archiving
- Invoice processing
- Office inventory management
- Mail handling
- Microsoft PowerPoint
- Project management
- Data management
- Spreadsheets
- Filing
- Prioritization
- Customer database systems
- Multi-line phone systems
- Office opening and closing
- Client relations
- Resourceful
- Event planning
- Event coordination
- Project management experience
- Confidential document control
- Complex Problem-solving
- Internet research
- Meeting Coordination
- Office equipment maintenance
- Correspondence preparation
- Correspondence management
- Multitasking and organization
- Verbal communication
Certification
Driver's License
Additional Information
Excellent Verbal and Written Communication Skills, Board Meeting Preparation, Newsletter Creation, Vendor Management, HOA Governance, Documentation, Interpretation and Enforcement of Legal Documents, Quality Control of Customer Communications, Enforcement of Company Policies & Procedures, Microsoft Office, Leadership Amongst Peers, New Hire Training, Report Preparation, Form Design, Human resources, FedEx shipping, Fraud prevention, Problem solver, Streamline procedures, Detail oriented, Remote office, Office manager
Timeline
Administrative Assistant / Coordinator
SBB Management Company
12.2001 - 06.2023
Administrative Assistant to General Manager
Payload Magazine
06.2001 - 12.2001
GED -
Lamar High School
Some College (No Degree) - Psychology
Tarrant County Community College
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