Overview
Work History
Education
Skills
Timeline
Generic
JANE MADARANG-VIERNES

JANE MADARANG-VIERNES

Los Angeles,CA

Overview

33
33
years of professional experience

Work History

SECRETARY/ADMINISTRATIVE ASST.

Subic Bay Metropolitan Authority
09.2005 - 02.2024
  • Receives, reads, sorts, determines the action required and distributes all incoming correspondences to cognizant supervisors and employees, especially those that need immediate action. Maintains logbook of all incoming and outgoing correspondences.
  • Receives and records all procurement documents such as request for PPMP/APP Amendments and inclusions and other documents.
  • Prepares monthly Daily Time Records (DTR) of PPMD Personnel. Checks, reviews, and ensures that corresponding leave application is attached.
  • Prepares summary of attendance for submission to the Office of Senior Deputy Administrator for Support Services.
  • Maintains Personnel 201 files and updates bulletin board posting.
  • Consolidates the Procurement Division’s monthly accomplishment report.
  • PPMD’s representative to the SBMA Coordinators for Human Resource Related Matters (CHRMM).
  • Other Duties: Coordination Section/ Account Officer
  • Receives Purchase Orders/Contract Agreements from the Purchasing Section and coordinate with the winning suppliers/contractors for contract implementation.
  • Validates status of the Purchase Orders/Contract Agreements from the Receiving Section and assists in coordinating the required documents to the end-users.
  • Handles requests for contract amendments and expedites processing of documents needed based on the end-user’s recommendation.
  • Consolidates procurement documents and forward procurement packages to Accounting Department for payment processing.
  • Performs other related duties as may be assigned.

ADMIN ASSISTANT

Corporate Air Inc.
11.2002 - 06.2004
  • Timekeeper & monitors attendance of employees;
  • Computes personnel’s working hours/days for payroll computation;
  • Petty cash custodian and in-charge of cheques releasing;
  • In-charge of office supplies (inventory/monitoring);
  • Monitors billings sent to the Head Office for the preparation of cheque payment;
  • Provides clerical assistance to the Maintenance Director & Manager, & Flight Operations Officer;
  • Purchaser of Admin and Maintenance supplies as urgently needed;
  • Perform liaison works for the company; process renewal of SBMA Permits and Licenses;
  • Transacts business in the banks as needed;
  • Prepares employer/employee documents for SSS/PhilHealth/HDMF (Pag-ibig)
  • Perform HR functions/attend meetings on Policies and Procedures/Compensation and Benefits and receive applications and prepare schedules of job applicant’s interview; orient the newly hired employee about the policies and procedures of the company.

ADMINISTRATIVE OFFICER

Aerotech Industries Phils., Inc.
10.2000 - 07.2002
  • Liaison Officer/personnel for securing licenses/permits for: Alien Employment Permit (AEP) & Special Clark Working Visa (SCWV) for Foreign Personnel; Aerotech’s Permit to Operate (PTO)
  • Permanent representative to the CIAC Security ASC regular Meetings;
  • Coordinator for CIAC Security/Access procedures for personnel (ID/Access pass Requirements), vehicle passes, VIP/Guests’ access, & as required Pass In/Pass outs for goods;
  • Handle the Building Maintenance & Pantry Supplies Procurement/stocking/monitoring (monthly supply budget based on allowable & required items to be provided);
  • Handle the procurement, storage, inventory keeping, releases/distribution, & monthly monitoring of office supplies;
  • Responsible for the maintenance of all office equipment such as computers & printers, etc.
  • Front lines Secretarial Activities:
  • Coordinate visits of guests, associates, etc for Security/Clearance
  • Access to CIAC/AIPI; Set-up coordination of meeting/visit/tour inspection of facilities with authorized
  • To perform/coordinate submission/secure the following in relevant government agencies such as Quarterly SSS Report & PhilHealth Corporation on Employees Contribution; TIN application/submission of documents to BIR; Report/monitoring of Employees Leave of Absence.

Billing Clerk/Customer Service

Freeport Cable, Inc. (Cable TV)
09.1998 - 08.2000
  • Received calls for cable services; issue job order for new subscribers/disconnection/reconnection for technicians outside plant; checked and update all subscribers billing for the period; prepares/print monthly billings, sort and prepare receiving copy for distribution; follow-up payments of cable subscribers especially for the company.

ACCOUNTING CLERK

Geahin Int’l. (Subic), Inc.
02.1998 - 09.1998
  • Act as Liaison Officer at the same time process SBMA Permits and Licenses; Employees’ SBMA entry/exit pass request and other documents needed for the pass & ID;
  • Coordinates with all SBMA Offices, prepares vouchers for the company’s payables, issue checks for payments and let approved by the Senior Project Manager;
  • Review all individual petty cash replenishments of ex-pats, petty cash custodian, prepares payroll for Geahin employees and other accounting documents;
  • Responsible to all issued, transact business in the bank.

Accounting Clerk

Crown Pacific (Subic) Int’l. Ventures Corp.
03.1991 - 12.1997
  • Prepare needed documents for monthly remittances like taxes (BIR), Pag-ibig, & SSS; checked accounting logbooks if updated;
  • Disbursing of cheques, monitor paid & unpaid accounts from suppliers;
  • Prepare & liquidate shipments’ summary of expenses; received faxed-in copy of pay slips & payroll breakdown for review;
  • Record income & expenses to the books;
  • Schedule monthly meetings of the accounting staff/clerks;
  • Submit approved minutes of the accounting staffs’ meetings to the Officer-In-Charge for forwarding & comments of the management; transact business in the bank, if there’s any (deposit sales, withdraw budget for shipments’ processing).

Education

Bachelor of Science - Banking and Finance

Magsaysay Memorial College
San Narciso, Zambales

Associate - Business Administration

International American University
Los Angeles, CA

Skills

Expose in accounting, administrative and general office management

Timeline

SECRETARY/ADMINISTRATIVE ASST.

Subic Bay Metropolitan Authority
09.2005 - 02.2024

ADMIN ASSISTANT

Corporate Air Inc.
11.2002 - 06.2004

ADMINISTRATIVE OFFICER

Aerotech Industries Phils., Inc.
10.2000 - 07.2002

Billing Clerk/Customer Service

Freeport Cable, Inc. (Cable TV)
09.1998 - 08.2000

ACCOUNTING CLERK

Geahin Int’l. (Subic), Inc.
02.1998 - 09.1998

Accounting Clerk

Crown Pacific (Subic) Int’l. Ventures Corp.
03.1991 - 12.1997

Associate - Business Administration

International American University

Bachelor of Science - Banking and Finance

Magsaysay Memorial College

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JANE MADARANG-VIERNES