Janel Stephenson

I am a pro-active, results oriented in Office and Project Administrator with over twenty five years of proven, broad-based and progressively responsible experience in office management. I have a proven ability to work collaboratively with all levels of staff in a diverse workforce, cross functionally fostering mutual trust and respect. I am able to see the big picture without losing focus on the details and have the ability to maintain composure under difficult circumstances.

Experienced with providing empathetic and supportive companionship. Utilizes effective communication and interpersonal skills to build trust and rapport. Strong understanding of clients' needs and adaptability to changing situations.

• Procore
• RealPage Vendor Credentialing
• Oracle PQM/TQM
• Bluebeam
• MS Office Suite: Word, Excel, PowerPoint, Outlook, Publisher, Teams
• Textura Billing System
• VX Suite

Manage all aspects of office including liaise with building management, vendor selection and management to ensure organizational effectiveness and efficiency, Handle the acquisition and maintenance of office equipment and supplies, Coordinate and facilitate company events and meetings, Assist managers and executive team with a variety of administrative duties, including telephone support, document preparation, generating reporting, mass mailings, and other office management functions, Coordinate space planning and workspace assignments, As the primary safety contact for staff, developed training and managed office safety and emergency plans, Perform multiple projects concurrently and meet fluctuating deadlines as outlined, Meet demanding schedules and successfully managed multiple, often conflicting timelines, Work with corporate IT to manage telephone and other communication systems, Provide support to upper management during merger and acquisition initiatives, Maintain regional data and knowledge base information for construction group, Work directly with Project Manager, Schedule technician and or subcontractors for projects with homeowners or HOA, Contract review for completion and accuracy, Issue and track work and change orders, Schedule inspections for various trades, Monitor project budgets, billings and purchase orders to ensure project financials are maintained., Work directly with material suppliers/vendors to secure materials, Secure project insurance(s) as necessary, Collaborated with external auditors, providing data and assistance with periodic audits, Specialized report creation and generation, Labor tracking and expense report management, Ensure EEOC Information is accurate and up to date, Maintain and update all job files: closed and paid in full, Coordinate between site team and the accounting team to support accounting duties, such as cost coding, subcontractor pay applications, monthly draw requests and general communication with corporate accounting department, Managed Accounts Payable/Receivable and expense control procedures including bank and account reconciliation, cash receipts, disbursements, finance charges, billings, invoicing, purchase orders, Reconciled monthly credit card statements, Complete prequalification process for new subcontractors, Ensure completion of tax affidavits