Summary
Overview
Work History
Education
Skills
Work Availability
Timeline
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JANELL GOTIER-JUANDA

Denver,CO

Summary

ADMINISTRATION PROFESSIONAL

Experienced, company-oriented Administration Professional with a proven record of achievement in designing and implementing administrative strategies to align with business objectives. Expertise in managing change environments and operating in fast-paced environments. Proficient with coordinating purchase contracts and purchase order coordination and monitoring for efficiency and accurate tracking. Works effectively with cross-functional teams in ensuring operational and service excellence. History of improving processes and increasing team efficiency

Overview

25
25
years of professional experience

Work History

Office Coordinator

Center For Workforce Initiatives
Denver, CO
12.2018 - Current
  • Promoted to Office Coordinator after seven (7) months of part-time employment
  • Administrator for 2000+ members to include initial contact to the assignment of new members to program navigator.
  • Purchase of supportive resources using P-Card within approved CCD guidelines
  • Purchase goods and/or materials for department events within budget guidelines and institute guidelines
  • Submit all P-Card re-allocations using CCD Banner system
  • Developed and maintain spreadsheet tracking system for supportive services according to CCD regulations and grant funder requirements
  • Assist in maintaining internal departmental grant budgets totaling $1.3 million fiscal year
  • Initiate assembly of Purchase Requisitions and monitor progress through Purchase Order completion for each program vendor
  • Create and submit all procurement Change Order requests following Community College of Denver regulations/procedures
  • Provide administrative support for staff and CORE partners
  • Contact person for vendor inquiries concerning invoicing procedures and/or payment status using Banner
  • Receive, code and obtain authorized signatures above $3K signing authorization prior to submission to CCD fiscal department
  • Ordering office supplies
  • Interact with members by phone, email, or in-person to provide information.
  • Responsible for quarterly reporting on enrollment, demographics, and supportive service purchases and distribution

Data Entry Clerk

Center For Workforce Initiatives
Denver, CO
04.2018 - 12.2018
  • Entered alpha-numerical data into Excel spreadsheets with speed and accuracy using 10-key pad.
  • Scanned documents and saved in the database to keep records of essential organizational information.
  • Maintained databases, mailing lists, telephone networks, and other information to facilitate the functioning of the program.
  • Identified data entry errors and reported to supervisor.

Branch Administrator

NEFF RENTAL, UNITED RENTAL
Denver, CO
05.2017 - 12.2017
  • Served as member of the branch team for two (2) locations assisting the branch manager and sales team with customer management, human resources, financial and operations management
  • Key Responsibilities: Processed all credit applications
  • Daily reconciliation of customer credit card purchases
  • Customer collections, credit memos and refunds
  • Liaison between sales team and customer for information and/or complaints
  • Review and coding of monthly operating statements
  • Ordered office supplies and maintenance of office equipment

Operations Manager, Executive and Financial Assistant

Janell Gotier-Juanda, HERS- HIGHER EDUCATION RESOURCE SERVICES
Denver, CO
01.2012 - 01.2017
  • Performed accounting functions- accounts receivables, payable, and deposits utilizing two (2) computer systems- QuickBooks No-Profit version and University of Denver Banner system
  • Reconciled department P-Cards
  • Maintained $1.5 million fiscal year budgets
  • Provided customer service for program participants
  • Provided administrative and managerial support for HERS staff
  • Provide scheduling and organization of HERS Board meetings and committee activities
  • Assisted with HERS Institutes in various roles
  • Maintained schedule and travel plans for Executive Director
  • Developed a new filing system for payables for improved efficiency
  • Reorganization of QuickBooks company file to meet company objectives
  • Formulation of new office procedures for accountability of expenditures
  • Enhancement of end of month procedures to include pertinent documentation for Directors Conversion of desktop QuickBooks to the online version with a new chart of accounts

Administration Manager

NUBILT RESTORATION & CONSTRUCTION
Denver, CO
01.2004 - 01.2012
  • Design and manage procedures for administrative functions of a growing restoration business to include initial intake of jobs to client billing and collections using several computer software programs
  • Maintain and manage accounts receivables and payables for restoration company with annual sales of $3 million dollars
  • Responsible for ordering and negotiating pricing of office supplies
  • Maintain and organize employee personnel files using MS Office Suite software
  • Performed Human
  • Esources functions
  • Interface with outsourced accounting firm for monthly, yearly financial data
  • Perform monthly reconciliations of credit card and bank accounts
  • Developed management reports for ownership group
  • Contact person for company insurance needs
  • Provide leadership/training/education to Accounting/Administration team to ensure the success of all team members
  • Supervised Accounts Payable personnel
  • Key Achievements: Developed and utilized accounting procedures to track employee time, job costing and commissions using
  • UickBooks Contractor Edition 2004 through Enterprise 2011
  • Created procedures to streamline job tracking resulting in timely billing
  • Organized, implement and completed job processing software conversion for production department
  • Revised company employee handbook
  • Resolved 90% of customer service issues without monetary outlay.

Administration Manager

ECHO GEOPHYSICAL CORPORATION
Denver, CO
01.1997 - 01.2004
  • Maintained QuickBooks Pro accounting system for oil & gas geophysical processing center with annual sales of $6 million dollars
  • Prepared, monitored and maintained computerized accounts payable and receivable
  • Reconciled accounts for end of month and year reporting
  • Verified accuracy of purchase orders and vendor invoices
  • Resolved all client-oriented problem areas
  • Evaluated, prepared, and entered data for monthly payroll and commission payments using ADP and Intuit computerized payroll system
  • Supervised support staff
  • Formulated reporting system for end of month marketing/sales reports for President and corporate CPA
  • Researched, negotiated and obtained new financing or refinancing for computer hardware and software resulting in significant company savings
  • Special events coordinator for corporate office events
  • Coordinated the set-up of new office facility in Texas
  • Negotiated leasing of new office space for corporate office.

Education

Bachelor of Science - Business Administration

Columbia College
Columbia, MO
12.1989

Skills

  • Complex Problem Solving
  • Decision Making
  • Microsoft Office Suite
  • Report Preparation, Reconciliation and Analysis
  • Purchase Order
  • Adaptable and Resilient
  • Verbal and Written Communication
  • Multitasking and Prioritization
  • Budget Management
  • Honesty and Integrity
  • Contracts and Vendor Agreements
  • Office administration
  • Bookkeeping
  • Records management
  • Supply replenishment
  • Project Management
  • Expense reporting
  • Business administration
  • Office management

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Office Coordinator

Center For Workforce Initiatives
12.2018 - Current

Data Entry Clerk

Center For Workforce Initiatives
04.2018 - 12.2018

Branch Administrator

NEFF RENTAL, UNITED RENTAL
05.2017 - 12.2017

Operations Manager, Executive and Financial Assistant

Janell Gotier-Juanda, HERS- HIGHER EDUCATION RESOURCE SERVICES
01.2012 - 01.2017

Administration Manager

NUBILT RESTORATION & CONSTRUCTION
01.2004 - 01.2012

Administration Manager

ECHO GEOPHYSICAL CORPORATION
01.1997 - 01.2004

Bachelor of Science - Business Administration

Columbia College

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JANELL GOTIER-JUANDA