Janelle Zumwalt

• Coordinated executive schedules and prioritized meeting requests for senior leadership.
• Managed communications between executives and external partners efficiently and professionally.
• Organized company events, ensuring all logistics and materials were in place.
• Developed office procedures to enhance operational efficiency across administrative tasks.
• Collaborated with cross-functional teams to streamline project workflows and deadlines.
• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Answered telephone calls from customers or clients providing assistance where necessary.
• Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
• Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
• Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
• Coordinated meeting and work schedules for staff teams and executives.
• Scheduled appointments for executives with external parties such as vendors or suppliers.
• Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
• Greeted visitors warmly upon arrival at the office premises.
• Assisted in developing policies and procedures pertaining to office administration matters.
• Managed all aspects of catering needs for special events hosted by the organization.
• Facilitated communication between senior management and staff.
• Monitored inventory levels of office supplies and placed orders when necessary.
• Coordinated multiple schedules using online calendaring system.
• Managed daily office operations and ensured smooth workflow across departments.
• Trained new staff on office procedures and company policies.

• Coordinated executive schedules and prioritized meeting requests for senior leadership.
• Managed communications between executives and external partners efficiently and professionally.
• Organized company events, ensuring all logistics and materials were in place.
• Developed office procedures to enhance operational efficiency across administrative tasks.
• Collaborated with cross-functional teams to streamline project workflows and deadlines.
• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Answered telephone calls from customers or clients providing assistance where necessary.
• Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
• Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
• Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
• Coordinated meeting and work schedules for staff teams and executives.
• Scheduled appointments for executives with external parties such as vendors or suppliers.
• Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
• Greeted visitors warmly upon arrival at the office premises.
• Assisted in developing policies and procedures pertaining to office administration matters.
• Managed all aspects of catering needs for special events hosted by the organization.
• Facilitated communication between senior management and staff.
• Monitored inventory levels of office supplies and placed orders when necessary.
• Coordinated multiple schedules using online calendaring system.
• Managed daily office operations and ensured smooth workflow across departments.
• Trained new staff on office procedures and company policies.

Engineering Control Document Technologist

• Support CA NW Engineering community with the Engineering Authorization (EA) release process utilizing several information management tools (PRIME & PDM Link).
• Process, upload files, create reports, manage databases for EA's and specification documents, both on the classified and unclassified networks.
• As the EA & specification SME, educate new engineers and early-career staff to help them understand the EA requirements, procedures and processes.
• Updates engineering documents, such as drawings, reports, and specifications, for an assigned program; processes engineering change orders; and administers identification, control, and accounting activities for systems, components, and equipment, in accordance with requirements.
• Analyzes proposed changes in product design to determine effect on documents such as drawings, test specifications, and manuals, and ensures that all documents have required approvals.
• Backup for creating, updating and processing Material Lists (MLs).

Office Management Administrator June 2013 - April 2017

Manager Support:

• Manage calendar for department managers and staff
• Answer all incoming phone calls in manager(s) absence, provide response to caller if possible, route calls if necessary, or take messages and follow-up with manager
• Organize all meetings – prepare meeting materials, conference room reservations, and VTC coordination and set-up.
• Take meeting minutes at all staff meetings
• Track all action items
• Travel arrangements to include air, hotel and car

Staff Support:

• Travel and expense reports
• Meeting coordination – including conference room reservations VTC coordination and meeting materials
• Process purchase requisitions

• Executive Administrator for the VP of WW Sales, VP of Sales Americas and VP of Asia Pacific.
• Administrator for Americas Sales Team
• General Administrative responsibilities include:
• Manage Execs’ calendars and schedule meetings
• Coordinate international and domestic travel arrangements including air, hotel, car, restaurant, and other reservations.
• Prepare and submit expense reports for Execs.
• Maintain business cards and contacts database
• Maintain department organization charts
• Sales Support responsibilities include:
• Review and verify travel policy compliance for all expense reports submitted to the supported VPs before signature.
• Generate required agendas and presentation materials for customer meetings.
• Prepare Excel-based Weekly WW sales forecast and compile weekly status reports.
• Prepare correspondence and all required internal paperwork such as purchase orders, vacation time requests, overtime requests, etc.
• Manage sales team events as needed, including annual worldwide sales conference.
• Manage personnel requisitions, space planning and budgets.
• Manage and maintain Customer Contact list for WW sales team.
• In the case of remote offices, coordinate collection of contacts from local administrator.
• Prepare the sales department’s annual raise spreadsheet.

• Supported President and CEO
• Maintained calendar and managed email for President
• Attended weekly Executive meeting, take minutes and circulate among Executive team
• Attended weekly Commercial Solar meeting and update Solar tracking spreadsheet with any new dates and upcoming jobs
• Lead management – search on-line databases and qualify potential new commercial solar jobs
• Maintained Marketing and Sales intranet document depository
• Processed expense reports and purchase requisitions

• Supported VP of Worldwide Marketing and Sales
• Supported VP of Corporate Marketing
• Maintained calendar and managed email for VP WW Marketing and Sales
• Scheduled all aspects of travel for VP’s and direct reports
• Coordinated department to include hotel, literature and menus
• Coordinated yearly Sales kick off meeting
• Lead management – daily lead assignments to sales force and uploading to on-line database
• Maintained and updated Marketing intranet
• Processed payment requests, expense reports, and purchase requisitions

• Supported VP of Worldwide FAE Organization, May 04 – Sept 07
• Supported VP of Worldwide Channel Sales – Oct 07 – July 08
• Maintained calendar for VP
• Scheduled all aspects of travel for VP and direct reports
• Scheduled and coordinate all aspects of department meetings within company budget guidelines, including hotel, literature, menus, and entertainment
• Monthly maintenance of worldwide Master Distributor FAE list
• Maintained master Outlook email alias’s for entire Sales organization, worldwide
• Coordinated bi-yearly FAE certification training including troubleshooting account issues for Distribution FAEs and updating Certification database with attendee information
• SumTotal LMS admin maintaining all Altera and Distribution FAE accounts
• Created Super Licenses for all Distribution FAEs, worldwide
• Ordered and tracked all no change orders for FAEs, worldwide
• Ran quarterly design win reports for Human Resources using Excel and company database
• Tracked shared budgets with distributors for vendor fairs
• Worked with vendors to order and manage design of all FAE awards, certificates, and giveaways
• Processed payment requests, expense reports, and purchase requisitions

• Supported the SVP NA Sales, an office of 10 FAEs and Regional Managers,
• Coordinated travel arrangements, on-site and off-site meetings, processed expense reports, office supplies, shipping, mail, and office equipment maintenance
• Coordinated all office activities between Dallas office, corporate office, reps and distributors
• Created and maintained customer sites in FOX
• Maintained Southwest account list including forecasts and revenue population
• Built reports as needed using data from various sales and opportunity databases through Hyperion, Actuate and Discoverer tools
• Monthly and Quarterly management presentation and sales reports
• Processed and followed up on no charge orders using various customer service Oracle based systems
• Expedited, prioritized, and tracked sales orders using Oracle and web based systems
• Served as liaison between sales rep, distributor, and Xilinx corporate office