Janessa Andrew
Windsor,CA
Summary
Dedicated and technically skilled business professional with a versatile skill set developed through experience as an office manager, payroll clerk, benefits administrator that excels in resolving employer challenges with innovative solutions.
Overview
3
3
years of professional experience
Work History
Office Manager/Accountant
Integrity Construction Maintenance, Inc.
Sebastopol, CA
01.2021 - Current
- Complete journal entries, reconciliations and account analysis to prepare quarterly financial documents and general account management.
- Introduced internal controls to monitor critical areas of financial control and devised critical corrective actions to address risks or deficiencies.
- Prepared and filed tax returns and generated monthly reports in compliance with regulatory and organizational standards.
- Manage payroll data entry and processing for 32 employees to comply with predetermined company guidelines.
- Reduced waste and boosted productivity by restructuring finance and accounting departments.
Job Coordinator
GCCI INC
Santa Rosa, CA
02.2020 - 12.2020
- Researched and located open RFP for job opportunities.
- Went to site to walk projects open to bid on.
- Issued contracts for subcontractors.
- Maintained certificates of insurances, w-9, and lien releases for progress invoicing and payments sent.
- Assembled manuals for team usage from vendor-supplied product data sheets and submittal information.
HR Manager
Landesign Construction & Maintenance, Inc.
Santa Rosa, CA
06.2019 - 02.2020
- Monitored and handled employee claims involving performance-based and harassment incidents.
- Implemented performance review and motivational strategies to elevate HR team results.
- Implemented standardized programs and policies, driving smooth operations, employee retention and engagement.
- Managed employee disputes by employing conflict resolution techniques.
- Developed focused training programs, leadership pipeline and succession plans.
- Oversaw legal compliance with federal, state and local laws and regulations in addition to compliance with company policies and procedures.
- Processed employee claims involving performance issues and harassment.
- Guided leaders and employees on company policies, programs, benefits, and salary administration.
Office Manager
Landesign Construction & Maintenance, Inc
Santa Rosa, CA
8 2010 - 06.2019
- Developed and maintain department procedures and conduct regular audits or reviews of department team members. Maintain a work environment that supports a high level of motivation, productivity and morale while adhering to deadlines and time constraints.
- Review between 500-800 payable invoices monthly. Audit cost to quotes submitted, close out PO for purchases and confirm quantity received. Cost expenses to correct COGS and review terms to ensure prompt payment to vendor/supplier.
- Developed vendor relationships while negotiating vendor terms and discounts. Monitor and ensure timely payments ensuring receipt of negotiated discounts and applying cost and discounts to the proper accounting account. Obtain appropriate vendor lien releases through out the term of contract and ensure receipt of lien for the release of payment to the company.
- Supervise the review of supplier statements and new supplier setup and maintenance. Reconciled vendor statements and handled payment complaints or discrepancies. Ensure setup of vendor includes 1099 reporting requirements.
- Produce and distribute approximately 200-250 A/R invoices per month and maintain correspondence with customer to ensure receipt and proper reconciliation between A/R aging and customers A/R aging. Review A/R aging to ensure adequate collection efforts are made and ensure potential bad debts are accurately reported,recorded and reserved.
- Administered company insurance for workers comp, liability, auto, employee insurance benefits. Confirm distribution of COI, employee enrollments, state notification and Cobra administration. Review claims and mediate loss controls for claims.
- Oversaw the day-to-day processing of payroll for 130 employees, including review of timesheets and computing pay in accordance with FLSA.
Executive Office Administrator
Integrity Construction & Maintenance, Inc
Sebastopol, CA
2 2003 - 8 2010
- Promoted to fulfill a broad range of HR functions including, recruiting and training employees, administering benefits, overseeing disciplinary action and managing HR records. Wrote employee manual covering issues including disciplinary procedures, code of conduct, FMLA and policy and benefits information
- Brought workers' compensation program into full compliance. Instituted the IIPP, safety meetings and reduced work comp rates. Demonstrated success in negotiating win-win compromises, developed team building programs, corporate policies, job descriptions and management reports
- Provided bookkeeping/accounting. Performed bank reconciliations, generated cash management reports, posted to the general journal and general ledger, A/P, A/R, created charts of accounts. Cut checks, created bills and produced open A/R reports.
- Processed gross pay, state and federal tax withholding, social security, Medicare and other deductions for all employees.
- Processed various garnishments, including child support, bankruptcies and tax levies.
Education
Human resource Administration Certification - Human Resources
Santa Rosa Junior College
2003
Skills
- Account reconciliation
- Intuit QuickBooks specialist
- Exceptional organization
- Complex Problem Solving
- Time Management
- Human Resources
Timeline
Office Manager/Accountant
Integrity Construction Maintenance, Inc.
01.2021 - Current
Job Coordinator
GCCI INC
02.2020 - 12.2020
HR Manager
Landesign Construction & Maintenance, Inc.
06.2019 - 02.2020
Office Manager
Landesign Construction & Maintenance, Inc
8 2010 - 06.2019
Executive Office Administrator
Integrity Construction & Maintenance, Inc
2 2003 - 8 2010
Human resource Administration Certification - Human Resources
Santa Rosa Junior College