Janet Alvarez
Middle Village,NY
Summary
Results-driven Human Resources Payroll Manager known for exceptional productivity and efficiency in task completion. Specialize in payroll processing, benefits administration, and compliance management. Excel in communication, leadership, and problem-solving to ensure seamless HR operations and employee satisfaction. Proficient in Timberline and Adobe software.
Overview
23
23
years of professional experience
4
4
years of post-secondary education
Work History
HR/Payroll Manager
Sirina Fire Protection Corp.
Garden City Park, NY
07.2015 - Current
- Supervised payroll team, ensuring timely execution of payroll processes.
- Ensured accurate wage calculations, including overtime, bonuses, and shift differentials.
- Tracked vacation accruals and sick leave balances for compliance with policies and regulations.
- Maintained payroll records in accordance with applicable laws and standards.
- Monitored state and federal tax changes to guarantee correct withholding calculations.
- Process new hires, terminations, salary changes, deductions, garnishments, and other personnel transactions in a timely manner.
- Prepare the annual W-2 and 1095 forms for employees.
- Administered 401(k) and health insurance plans.
- Process certified payrolls through LCP Tracker, Emars, Elation, CRS, eComply, Wrap portal Aaon, and Points North.
Payroll Administrator
Judlau Contracting, Inc.
College Point, NY
04.2014 - 07.2015
- Process and print payroll for over 600 union and non union employees in Timberline.
- Review and balance payrolls before and after they have been uploaded in MJob time.
- E-verify new employees.
- Submit Direct Deposit for office employees.
- Set up new hires, direct deposit, 401K deductions, Child Support and Levy's.
- Identify, resolve and/or escalate payroll issues that may arise.
- Ensure that all internal controls and procedures are followed.
- Prepare weekly reports for union locals 1, 12, 14, 15, 638, 580, 79, 740 and NYCDDC.
- Report union employees remittances to their union local.
- Process union payments through Timber Scan and Accounts Payable.
- Reconcile union payments, garnishments, 401K and taxes against the general ledger.
- Complete all correspondence for various government agencies.
- Report employee verification to various financial institutions.
- Facilitated successful internal and external audits through sound and thorough documentation.
- Prepared certified payrolls.
- Pay weekly, monthly and quarterly taxes.
- Report all new hires through Atrix.
Accounts Payable/Payroll Manager
Matrix Mechanical Corp.
Long Island City, NY
05.2002 - 02.2014
- Handled the processing, distribution, accuracy verification and maintenance of a large volume of invoices, interfacing extensively with all vendors and suppliers.
- Reviewed all inventory purchase orders, packing slips and invoices to ensure correct pricing was extended.
- Regularly reviewed/analyzed effectiveness and accuracy of accounts payable activities/controls and worked to address all problems in a timely manner.
- Managed and setup new vendors, including payment terms and credit applications in Timberline software.
- Prepared final/partial lien waivers and tax exempt certificates.
- Reviewed that all insurance and Worker's Comp certificates were updated to avoid construction delays.
- Reconciled vendor statements and handled payment complaints and discrepancies on a weekly basis and tracked status of invoices and check requests.
- Ensured all payroll information and records were maintained in accordance with union and non-union statutory requirements.
- Prepared, provided and supported documentation for union reports.
- Processed weekly payroll for 200 employees, including bonuses, garnishments, child support, 3rd party sick, 401K deductions and year-end adjustments payroll.
- Set up new employees, deductions and union rates in Timberline software.
- Evaluated time sheets for accuracy of regular and overtime hours.
- Prepared quarterly taxes (940, 941, NYS45, MTA).
- Completed employee employment verifications and unemployment paperwork in a timely manner.
- Analyze and resolve union audits.
- Assisted the Billing Department with AIA monthly requisite.
- Maintained jobs through implementation of monthly budget revisions and job costing analysis.
Education
Bachelor of Science - Accounting And Finance
Puerto Rico University
Arecibo, PR 08.1989 - 05.1993
Skills
- Internal Auditing
- Labor law compliance
- Tax regulation expertise
- HR policy development
- General ledger reconciliation
- Multi-state payroll management
- Unemployment benefits administration
- Year-end procedures
- Certified payroll processing
- Timberline proficiency
Timeline
HR/Payroll Manager
Sirina Fire Protection Corp.
07.2015 - Current
Payroll Administrator
Judlau Contracting, Inc.
04.2014 - 07.2015
Accounts Payable/Payroll Manager
Matrix Mechanical Corp.
05.2002 - 02.2014
Bachelor of Science - Accounting And Finance
Puerto Rico University
08.1989 - 05.1993
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