Janet Bolt

• Assisted in preparing document to be integrated from OpenText into a new EDMS system.
• Reconciliation of master versions of documents with pdf renderings.
• Verify and/or capture required metadata attributes.
• Prepare excel spreadsheets for bulk loading.
• Conduct test loads to staging environment.
• Bulk load data to production environment.
• Provide oversight of data reconciliation activities.
• Communicate with project leadership, project team members, onsite document control and management personnel to achieve project deliverables.
• Ensure work is being performed within project guidelines.
• Prepare project status reports.
• Software immigration project. Taking documents out of Open Text and checking them so that they will be correct when they are imported to Mclaren.
• Ensured the documents are correct.
• Metata data is correct.

• Processed incoming and outgoing Supplier documents. Maintain daily activity logs, attend meetings with client.
• Input customer driven meta-data into documentation.
• Prepared and submitted outgoing documentation submittals and assists in processing incoming documentation.
• Worked closely with PM, Engineering, and other staff members for the purpose of exchanging information.
• Effective oral and written communication skills.
• Established and maintained proactive and professional relationships with all levels of personnel.
• Solid clerical and organizational skills.
• Excellent time management skills and the ability to keep stakeholders up to date if requested.
• Ability to work alone with minimal supervision but able to accept and complete task.
• Maintained spreadsheets by entering new and updated project information.
• Implemented version control protocols to ensure document accuracy and integrity.
• Responded to queries for information and access relevant files.
• Responsible for complying with data integrity.
• Systems used were Aconex and PIMS.
• Short assignment

Main contact for the client to receive and distribute the all-project documents for multiple projects. Managed the MDR and DBM. Provided administrative support for the leadership team.

• Ensure that documentation has the correct information.
• Distribute documents to clients via Procore or manual transmission.
• Created processes and procedures.
• SharePoint coordinator for multiple projects.
• Assist field contractors with inquiries throughout the projects.
• Provide outstanding customer service by providing support on technical issues.
• Coordinating internal teams.
• Identify opportunities for improvement.
• 2023-2024
• Developed and maintained comprehensive filing systems for regulatory compliance.

• Member of the technology team. Laserfiche Gold Certified. Trainer to different departments within the school district.
• Completed 6-week course and became a Laserfiche Gold Certified trainer.
• Ensured that project information and metadata were accurate.
• Coordinated with the Enterprise Document Management Project team (CFISD and DocuNav) to determine training needs of its District customers who use Laserfiche.
• Designed effective Laserfiche training programs that to meet the needs of customers.
• Developed training material for all schools in the district.
• Scheduled and conducted training sessions (1:1 and group; face-to-face, virtual, and blended; open labs).
• Supported project management personnel in ensuring projects were properly developed and executed.
• Administrator setting up new projects, giving access, resolving issues, and training.
• Short assessment

• Member of the GTM FI FASP programs team. Managed databases, tools, systems for monitoring and control of project records, personnel qualification, training, and certifications. SharePoint administrator and onboarding for all new project teams. Provided support for the leadership team and supporting field staff.
• Ensuring that project information and metadata were accurate on inspection list(s), SharePoint storage box folders were created and permissions set.
• Developed training material for home and field offices.
• Supported project management personnel in ensuring projects were properly developed and executed.
• Participated in charter development for GTM FI FASP program team.
• SharePoint Administrator responsible for setting up new projects, giving access, resolving issues, and staff training.
• Assisted engineering department with the RFI KPI tracking and verified they were completed in a timely manner.
• Obtained operation qualifications from Veriforce for contractors and maintained the database.
• Responsible for the quantitative review of field records, report completion, and turnover to technical records and drawings team.

• Guided team members in executing programs and processes while managing staffing and onboarding for all new project teams. Provided administrative support for the leadership team while managing 30 team members.
• Headed the implementation of a new document control process and related procedures using SharePoint and the WorleyParsons Electric Document Management System (EDMS).
• Developed training material for home and field offices for TransCanada.
• Supported project management personnel in ensuring contracts are properly developed and executed.
• Traveled onsite to educate and direct 400+ TransCanada field staff, contractors, subcontractors, and other key project personnel on the document control process, project procedures, and software.

• Promoted to provide guidance and support team members in document control and programs/processes. Supported project management teams in ensuring contracts were understood and properly executed.
• Directed the implementation of a new document control process for TransCanada.
• Created processes and procedures for the GXP and MXP projects using SharePoint.
• Trained dozens of field clerks and other key project personnel at seven field sites on the document control process, project procedures, and software.
• Conducted and led Pre-PHMSA audits at all sites, ensuring all documented information was accurate and complete while briefing site personnel on what to expect during the audit process.

• Reported directly to the CEO while providing administrative support to the CEO, Contracts Director, Supply Chain, and Project Management teams. Provided technical support for field personnel, clients, and the Lake Mary office staff.
• Served as a primary point of contact for clients and internal staff, providing all needed information and assistance.
• Supported all levels of the organization while overseeing document management, office administration, reporting, training and development, and field coordination.
• Organized the return of assets and DOT/Non-DOT documents, ensuring project files were accurate and complete.
• Anticipated potential schedule or priority delays and initiated plans for alternative action as needed.
• Created and maintained comprehensive project documentation, origination charts, plans, and reports.
• Tracked assets across six spreadsheets, three compressor stations, and three-meter stations.
• Managed and maintained two warehouse inventory reports, cost reports, and budgets.
• Directed training for 400+ utility, welding inspectors, construction managers, and field staff; onboarded new hires and ensured they completed the required training, paperwork, and equipment issuance.

• Delegated assignments for administration, document control, and vendor management while overseeing policies, processes, and procedures, employee performance evaluations, training, and staff development.
• Ensured project deliverables met client requirements and aligned with ISO 9001 quality standards.
• Created procedures and improved processes focusing on shared services, engineering, office administration, and project management. Developed new methods and controls for document storage and archiving.
• Scheduled projects, oversaw document control, and maintained compliance with corporate procedures.
• Revised and published a Project Shared Services Manual for all employees.
• Evaluated and arranged skill training for the Shared Services staff.
• Planned and coordinated corporate events that ranged from 2 to 500 attendees.

• Prepared requested documents, certificates, and IDs to ensure clients received appropriate service and insurance coverage. Streamlined distribution to reduce costs and developed a call script to improve information gathering. Trained team members on new policies and best practices.
• Developed tailored client service solutions to enhance customer satisfaction and retention.
• Collaborated with internal teams to streamline service delivery processes for improved efficiency.
• Managed and resolved complex client inquiries, ensuring timely responses and effective issue resolution.

• Hired new employees for the grand opening of a new store and served as regional trainer for new managers. Oversaw performance reviews, loss prevention, inventory control, cash office operations, customer service, and new hire orientation.
• Led operations team to optimize inventory management and ensure stock availability.
• Mentored staff on best practices for customer service and operational efficiency.
• Implemented process improvements that enhanced workflow and reduced errors.