Janet Furtado
San Jose,CA
Summary
Efficient, accurate, and detail-oriented Executive Assistant with 15+ years of experience supporting Executives and VP’s. My attention to detail and desire to streamline processes has made me a passionate assistant that takes ownership and makes a meaningful impact.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Executive Assistant to Head of Frontier Tech
Silicon Valley Bank A Division Of First Citizens
2022.08 - Current
- Supporting Head of Frontier Tech and Head of Client Solutions with 8 direct reports and 25 support staff while also providing assistance to other departments as needed.
- Managing complex executive calendars, scheduling meetings and appointments, and coordinating travel arrangements.
- Handling confidential and sensitive information with discretion and tact.
- Working with senior management to initiate new projects and assist in various processes.
- Organizing client CEO dinners and events.
- Processing high travel expenses and reimbursements.
- Processing all sponsorships and purchase requisitions.
- Organizing and coordinating conferences, weekly, and monthly meetings.
Coordinating team-building events, lunches, and other events as needed.
Executive Assistant to Head of Strategy
SVB
2018.01 - 2022.08
- Supported Head of Strategy & Innovation, Head of Strategy, and Head of Corporate Development with 6 Directs and 40 support staff while managing a team of 2.
- Assist Project Managers on projects around acquisitions and investments.
- Work on heavy confidential information.
- Manage team of Senior Administrative Assistants.
- Manage multiple complex calendars.
- Schedule 40+ meetings/week.
- Balance several projects while meeting deadlines.
- Process purchase requisitions.
- Work closely with C-Level Assistants.
- Coordinate all travel, passports and visas (Domestic and International).
- Review, prepare and approve expense reports for 20+ individuals.
- Onboard new hires and Contractors.
- Attend meetings 5x/week to stay informed.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant to CAO
SVB
2013.01 - 2018.06
- Support CAO, Head of Tax, Head of Sourcing & Procurement with 9 Directs and 80 support staff.
- Manage multiple complex calendars.
- Balance several projects while meeting deadlines.
- Work closely with C-Level Assistants.
- Coordinate all travel, passports, and visas (Domestic and International).
- Process expense reports, invoices, and approvals.
- Process onboarding for new FTEs and Contractors.
- Coordinate team events including team-building and celebratory events.
- Scheduled appointments and handled calendars for senior leadership.
- Seamlessly interacted with colleagues to plan and complete special. projects.
- Prepared presentations, materials, and documentation for use executives in meetings and engagements.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Senior Administrative Assistant to Real Estate
Comerica Bank
2005.01 - 2013.01
- Provided executive-level administrative support to Vice President of Retirement Services
- Administrative Assistant to Retirement Service Division which manages 200+ accounts with over two hundred million dollars
- Liaison between all impacted departments to ensure proper communications and reporting practices
- Collaborated with departmental managers on monthly master reports to facilitate accurate and timely writing, editing, and preparation of final copy for distribution
- Directed business relations and distribution of company literature to stimulate client interest and sales leads
- Prepared quarterly reports for review client's CFO and CEO
- Large project coordinator for Senior Management projects
- Supported Executives with administrative tasks, as needed
Education
High School Diploma -
Mount Pleasant High School
San Jose, CA1997
Some College (No Degree) - Business And Office Adminsitration
Mission College
Santa Clara, CASkills
- Microsoft Office (Excel, Word and PowerPoint)
- Google Suites
- Scheduling (Outlook, Microsoft Teams, Zoom)
- Workday
- Coupa (Expense Management)
- Project Management
- Training and Onboarding
- Travel Arrangements
- Project Management
- Multitasking Abilities
- Problem Solving
- Event Coordination
Accomplishments
- Outstanding Performance 2013, 2014, 2015, 2016, 2018, 2020
- CoStar Above and Beyond Award in 2010
Volunteer
Volunteer at The Portuguese Band of San Jose and City Team
Languages
Portuguese
Limited Working
Spanish
Elementary
Certification
Notary # 1947363
Timeline
Executive Assistant to Head of Frontier Tech
Silicon Valley Bank A Division Of First Citizens
2022.08 - Current
Executive Assistant to Head of Strategy
SVB
2018.01 - 2022.08
Executive Assistant to CAO
SVB
2013.01 - 2018.06
Senior Administrative Assistant to Real Estate
Comerica Bank
2005.01 - 2013.01
High School Diploma -
Mount Pleasant High School
Some College (No Degree) - Business And Office Adminsitration
Mission College
Notary # 1947363
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