Janet Gatero
Acworth,GA
Summary
Highly organized, self-motivated, dependable and detail-oriented Administrative assistant with more than 10 years' cumulative experience. Demonstrated ability to meet deadlines and work goals through effective candidate sourcing and screening by working effectively within a team to improve workflow and productivity
Overview
19
19
years of professional experience
Work History
IP Administrative Assistant
MGIP
02.2022 - Current
- Provide administrative support to assigned attorneys by preparing and organizing documents and invoices for each case
- Preparing and filing domestic patent applications, extensions of time, preliminary amendments, payment of issue fees and other filings
- Sending correspondence to the client ensuring compliance with firm procedures for any filings done
- Draft routine and case specific client correspondence
- Inputting attorney billing and preparing client invoices via the firm's accounting software
- Conduct document searches as well as properly file documents in the firm's database
Stay at Home Mom
Home
10.2018 - 01.2022
Administrative Assistant to the General Manager
Serene Caterers Limited
12.2006 - 10.2018
- Authorizing orders placed to suppliers on a weekly and monthly basis
- Raising purchase orders for office stationery and equipment
- Maintaining a comprehensive list of suppliers with contact details and their current prices and verifying suppliers amounts due at the end of each month
- Preparing suppliers' payments and updating the suppliers' records accordingly
- Purchasing and preparing tender documents and submitting them begore the deadline when applying for catering tenders
- Maintaining the company payroll and making wage payments
- Performing a physical stocktake every quarter and updating the company assets register
- Remitting employee statutory deductions to the relevant bodies before the deadline
- Handling employee disciplinary cases according to company policies, code of conduct and labour laws
- Drafting official letters and preparing quotations as requested for clients, preparing documentation for tendering of catering services, maintaining payroll records on an Excel spreadsheet, maintaining the employee attendance register, paying out wages to the employees etc
- Banking cash/revenue received from daily sales at the company cafeterias.
- Doing basic bookkeeping, that is, maintaining stock records and the revenue and expenses records.
HR Consultant
Adept Systems Management Consultants
05.2005 - 09.2006
- Carrying out interviews as required by the client for various positions from both the public and private sectors
- I have been on the interview panel for various positions such as HR Manager, Brand Manager, Marketing Manager, IT Director, Program Assistant, Graduate Trainees, Accountant and Secretary among others
- Involved in restructuring of the client's organization which involved drafting and review of job descriptions, full recruitment for new positions created and a review of the Employee Handbook and HR policies and Departmental skills analysis, Maintaining and regularly updating the company Human Resources (CV) databank
- Administering and analyzing psychometric and other technical tests to candidates on behalf of the clients
- Writing up reports to clients (interview files) and invoicing them on completion of the work assignment
- Reviewing and placing job advertisements in the local newspapers and online on job websites
- Carrying out other administrative tasks, for example, send mandatory statutory deductions returns via e-mail, draft official correspondence with clients and purchasing office stationery
- Maintaining office equipment such as the printer and photocopier by ensuring that they are serviced regularly and as scheduled
- Keeping custody of the office petty cash box and write up weekly reports on the cash expenditure.
Education
Bachelor of Commerce - Human Resources Management
University of Nairobi
Skills
- Organizing
- Task prioritization
- Deadline oriented
- Attention to detail
- Written and Verbal Communication
- Report Writing
Timeline
IP Administrative Assistant
MGIP
02.2022 - Current
Stay at Home Mom
Home
10.2018 - 01.2022
Administrative Assistant to the General Manager
Serene Caterers Limited
12.2006 - 10.2018
HR Consultant
Adept Systems Management Consultants
05.2005 - 09.2006
Bachelor of Commerce - Human Resources Management
University of Nairobi