Summary
Overview
Work History
Education
Skills
Accomplishments
Software
Timeline
Generic
JANET LAI

JANET LAI

San Bruno,California

Summary

As the Accounting Operations Manager at Forge, a leading platform for trading private company shares, I oversee the vendor management and accounts payable functions, ensuring compliance, accuracy, and efficiency. I have more than 30 years of progressive and successful experience in the international logistics, transportation, real estate, and FinTech fields, with a bachelor's and an associate's degree in accounting and finance.

My core competencies include accelerating the month-end closing process, providing timely and accurate financial reports, segregating the real estate properties from the operating entities, reducing the operating expenses, and implementing a procurement to pay system. I am also an expert negotiator with bank and insurance institutions and corporate vendors, with a focus on reducing operational costs, increasing revenues, and improving financial performance. I am fluent in English, Mandarin, and Cantonese, and have exceptional communication skills. I am a talent for reorganizing reporting structures, policies, and staff to achieve a positive business turnaround. I am an exceptional leader, motivator, mentor, and team builder who is goal-oriented and excels in a fast-paced, high-pressure environment.

Overview

30
30
years of professional experience

Work History

Accounting Manager

Forge Global Inc
San Francisco, CA
04.2022 - Current
  • Managed operational accounting areas including accounts payable, credit card program, employee reimbursable expenses
  • Managed and drive certain areas of monthly close process with discipline, punctuality, and accuracy including vendor payables, employee payables, operating expense accruals
  • Performed analytical reviews of assigned areas of financial statements, including fluctuation analysis
  • Managed and execute annual 1099 reporting for vendors
  • Supported internal reporting needs around vendor spend, partner with FP&A on related internal reporting
  • Partner with vendor risk management team to maintain procurement policy
  • Maintained corporate T&E policy and review expenses for adherence to policy
  • Performed as key participant in independent annual audits and quarterly reviews including supporting internal SOX audits
  • Supervised and reviewed reconciliations within assigned areas of financial reporting to ensure accurate and complete financial information
  • Supported External Reporting on certain disclosures involving purchase commitments
  • Assist with invoicing and accounts receivable
  • Manage outsourced accounts payable team
  • Assisted with tax accounting including sales & use and gross receipts/franchise taxes
  • Participated in implementation of procure to pay system.
  • Developed and implemented various procedures to improve accounting process
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
  • Investigated daily variances and corrected errors to resolve discrepancies
  • Developed and maintained system of internal controls to prevent fraud and abuse
  • Complied with established internal controls and policies
  • Created financial dashboards to provide insights into key performance indicators

Accounting Manager

Ohana Real Estate Investors
Redwood City, CA
09.2016 - 03.2022
  • Reviewed A/P entries and process check runs
  • 2nd level review on employee expense reimbursement and credit card activities
  • Responsible for intercompany expense and fee billing and collections, investment draw funding, new project cost tracking and reimbursement
  • Calculated management fees, consulting fees, development fees, and sales commissions
  • Performed quarterly reconciliation and review of B/S & P/L, with fluctuation analysis, for business entities
  • Prepared quarterly Sources & Uses for the holding company and assisted with cash projections for business
  • Prepared Business Property Statement filing
  • Tracked and managed legal entities, CT Corp, business, and compliance filings
  • Managing cash and liquidity through cash flow planning and forecasting
  • Provided accurate & timely schedules to support audit and tax procedures for business entities, upper-tier entities, and legacy investments
  • Prepared year end financials for legacy investments
  • Performed Financial consolidation on quarterly basis.

Corporate Accounting Manager/Controller

09.2006 - 06.2016
  • Supervised, reviewed, and presented daily cash flow forecast and analysis
  • Supervised and managed staff of 5 and performed all company accounting tasks and month-end reporting
  • Managed three company owned real estate properties and full charge accounting
  • Monitored cash balances and cash forecast daily
  • Oversee financial operations of 3 subsidiary companies
  • Collaborated extensively with auditors during preliminary and year-end audit processes
  • Aligned all financial activity with regulations of GAAP
  • Thoroughly reviewed financial statements and tax audits to correct any discrepancies
  • Analyzed costs and revenues to project future trends
  • Prepared information per PBC list provided by PWC for tax return purposes
  • Managed accounting operations, accounting close, account reporting and reconciliations
  • Worked with management to document and offset expense variances in their respective areas
  • Prepared financial and regulatory reports required by laws, regulations, or boards of directors
  • Prepared monthly and annual expense forecasts, including any necessary recommended action required to manage costs to achieve budget
  • Maintained all balance sheets and fixed assets schedules for parent company and all subsidiaries
  • Reconciled all monthly bank records
  • Monitored customer accounts receivable balances and established best practices to obtain goal of receivable under 30 days
  • Monthly Inventory Reconciliations for E-commerce Division
  • Participated in ongoing development of accounting policies and procedures and operational strategies including review and implementation of process and system changes
  • Provided financial recommendations and insights to management team
  • Participated in and advised on key decisions with senior management team
  • Interacted with customers and assisted in sales planning and approach
  • Managed all third-party vendors to provide best service and cost effectiveness (trucking costs and administration expenses)
  • Ensured that record keeping meets requirements of auditors and government agencies
  • Maintained good relationships with external auditors (both audit and tax) and investigated their findings and recommendations
  • Maintained good banking and insurance relationships.

Accounting Supervisor

09.1997 - 09.2006
  • Full charge bookkeeping for all subsidiaries including Accounts Receivable, Accounts payable, Journal entries, Cost and revenue analysis and financial reports preparation
  • Assisted Accounting Manager with all month end closing and year-end audit process.

Staff Accountant

11.1993 - 09.1997
  • Processed Bi-Monthly Sales report and prepared check run and applied all cash disbursements.

Education

Bachelor of Science - Finance

San Francisco State University
San Francisco
06.1993

Skills

  • Month-end reporting
  • Quarterly reviews
  • Operations management
  • Meticulous attention to detail
  • GAAP understanding
  • Audits
  • GL entry verification
  • Account Reconciliation
  • AP and AR management
  • Accounting solutions integration
  • Staff Management
  • Internal Controls
  • Collections
  • Manage Cash Flow
  • Cost Control and Reduction
  • Familiar with Account Coding

Accomplishments

  • Accelerated the month-end closing process from the 10th to the 5th calendar day of every month
  • Provide timely and accurate financial reports on operating entities and capital projects
  • Segregate the three (3) real estate properties from the operating entities to protect company interests
  • Reduced the Company operating expenses by 30% while growing revenue
  • Streamlined the work among the accounting team to reduce headcount from 9 staff to 4 staff to provide all accounting support for the U.S
  • Side
  • Successful Procurement to Pay system implementation.

Software

Oracle Netsuite

FloQast

Microsoft Dynamics GP

Quickbooks

Airbase

Timeline

Accounting Manager

Forge Global Inc
04.2022 - Current

Accounting Manager

Ohana Real Estate Investors
09.2016 - 03.2022

Corporate Accounting Manager/Controller

09.2006 - 06.2016

Accounting Supervisor

09.1997 - 09.2006

Staff Accountant

11.1993 - 09.1997

Bachelor of Science - Finance

San Francisco State University
JANET LAI