Janet Negron
ET Flooring Contractors, LLC
Stuart,FL
16
years of professional experience
Results-driven Construction Operations Manager with over 20 years of experience in overseeing office and administrative functions for commercial contracting firms. Expertise encompasses accounting, business development, and procurement, with a focus on cultivating strategic industry relationships. Committed to enhancing operational efficiency and driving impactful results in high-pressure environments.
Work History
Executive Assistant /Finance Manager
5 Years 2 Months- Managed all financial cycles, including accounts payable, accounts receivable, bank reconciliations, insurance, and audits, ensuring high accuracy and financial integrity.
- Expanded revenue opportunities by developing and scaling strategic relationships with new general contractors (GCs) and owners, enhancing project pipeline.
- Expanded revenue opportunities by developing and scaling relationships with new general contractors (GCs) and owners.
- Developed and implemented new office procedures that streamlined operations and increased proficiency.
- Analyzed and resolved complex material and project issues through creative problem-solving techniques, reducing potential project delays.
- Established and managed ongoing relationships with local vendors to drive best pricing practices and enhance procurement efficiency.
- Increased professional and industry visibility by engaging with key business leaders at ABC/ASF events.
- Managed and tracked all project product submittals using PROCOR platform, ensuring compliance and clear communication.
- Managed executive schedules, ensuring alignment with organizational priorities and efficient use of time.
- Streamlined communication processes between departments, enhancing collaboration and information flow.
- Led office supply management initiatives, reducing costs through vendor negotiations and inventory controls.
- Handled confidential and sensitive information with discretion and tact.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Streamlined cash flow management by optimizing accounts receivable and payable processes.
- Reviewed documentation and identified financial discrepancies where applicable.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
Data Entry Specialist (Remote-Temp)
6 Months- Processed and verified high volumes of accounting data with a high degree of accuracy for ADT Security, aiding in critical financial processes using Oracle ERP.
- Resolved 25+ company-wide inquiries daily, providing team leads with accurate information to streamline operations.
- Resolved customer issues on inquiry calls by efficiently accessing and updating data, enhancing customer satisfaction.
- Utilized Microsoft Excel for data organization and management, expediting accounting-related tasks.
- Maintained strict data security protocols to protect sensitive client and security data from unauthorized access.
- Processed high volumes of data entries with accuracy and attention to detail.
- Streamlined data entry procedures, reducing processing time while maintaining quality standards.
Accounts Payable/Receivables
5 Years- Processed and managed high-volume weekly payments to vendors, consistently exceeding $200K.
- Implemented a client-centric approach to collections, enhancing communication and relationships with clients.
- Revamped the Invoice/PO system using Sage 300, reducing processing time.
- Processed and managed weekly vendor payments exceeding $200K, ensuring timely disbursements and maintaining strong vendor relationships.
- Reconciled corporate credit card statements for 20 executives, ensuring spending was accurate and compliant.
- Conducted internal audits on various projects, identifying discrepancies and ensuring compliance with financial policies.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
Event Manager
3 Years 1 Month- Coordinated logistics for events, ensuring timely setup and breakdown processes.
- Developed event timelines, managing schedules to optimize workflow and resource allocation.
- Collaborated with vendors to secure services and negotiate contracts effectively.
- Managed budgeting for multiple events, maintaining expense tracking and cost control measures.
- Executed marketing strategies to increase event attendance through targeted outreach initiatives.
- Trained junior staff on event planning procedures, enhancing team performance and efficiency.
- Oversaw post-event evaluations, gathering feedback to improve future event execution and planning.
- Established strong relationships with stakeholders to enhance collaboration and support for events.
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Implemented innovative event themes and designs to create memorable experiences for attendees.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Established relationships with key stakeholders, fostering long-term partnerships for future collaborations.
- Increased client satisfaction by consistently delivering well-executed events within budget constraints.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
- Oversaw logistics for multi-day events, including accommodations, transportation, and scheduling.
- Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Developed marketing materials and promotional campaigns to maximize event attendance and visibility.
- Coordinated florists, photographers, and musicians for events.
- Managed event logistics from conception to completion, ensuring every detail contributed to event's success.
- Developed and executed risk management plans to anticipate and mitigate potential issues, ensuring seamless event progression.
- Utilized feedback from attendees to refine and improve event offerings, solidifying organization's reputation for excellence in event management.
- Fostered strong relationships with sponsors, elevating caliber and financial support of events.
- Boosted audience satisfaction with meticulous attention to detail in event programming and speaker selection.
- Enhanced team collaboration by developing comprehensive communication plans that kept all stakeholders informed and engaged.
- Coordinated with vendors to secure high-quality services, ensuring memorable event experiences.
- Streamlined event planning processes by implementing efficient project management strategies.
Education
- Business & Finance Management
- Marketing & Business
Real Estate License
Skills
QuickBooks
Sage 300
Budgeting & Cost Control
AR / AP
Bank Reconciliations
Financial Reporting
Analytical & Critical Thinking
Microsoft Office
Attention to detail
Adaptability
Professionalism
Interpersonal Skills
Credit Card Reconciliations
Timeline
Executive Assistant /Finance Manager
ET Flooring Contractors, LLC
06.2021 - CurrentRead More
Data Entry Specialist (Remote-Temp)
ADT Security Inc
12.2020 - 06.2021Read More
Accounts Payable/Receivables
Lotspeich Company LLC
08.2014 - 08.2019Read More
Event Manager
4KIDS of South Florida
09.2010 - 10.2013Read More
University of Memphis
from Business & Finance Management
Read More
University Alabama
from Marketing & Business
Read More
Broward College
Real Estate License
Read More