Janet Saenz
Victorville,CA
Summary
I am a highly motivated individual with 10+ years of administrative experience. Ability to learn quickly, create, implement, and maintain procedures both old and new environment, I further possess the ability to meet heavy work assignments and deadlines under strict time constraints. In additions to my strong commitment and desire to succeed in every assign task, I am able to work independently or as a team, with a unique ability to communicate effectively on all levels.
Overview
11
11
years of professional experience
Work History
Operations Coordinator
Maersk
08.2024 - Current
- Run Payroll 100+ employees weekly and bi-weekly.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Assisted in budget preparation for streamlined financial planning and forecasting.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Resolved payroll discrepancies quickly and successfully.
Administrative Assistant
DHL Supply Chain
03.2022 - 08.2024
- Supported General Manager directly
- Run Payroll for 100+ employees weekly
- Communicating daily with employees
- Answering high volumes of emails
- Coding invoices into the correct account
- Run Account Analysis
- Expenses Report
- Month End Report / Period End
- Budgeting / Forecasting
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Administrative Assistant II
Nordstrom
03.2014 - 03.2022
- Supported Manager directly on a daily basis
- Create a daily, weekly, and monthly report for production, and merit ability
- Tasked with maintaining attendance tracker up to date
- Communicating frequently with associates, keeping them updated with all new information
- Answering a high volume of emails
- Responsible for the reconciliation of Purchase Orders
- Maintained inventory of office supplies and placed orders.
Skills
- Kronos
- Beeline
- Oracle
- Markview
- Clue
- Concur
- Blackline
- Netsuite WMS
- Filemaker
- Rebus
- Workday
- Microsoft Office
- Attention to detail
- Organization
- KPI tracking
Languages
Spanish
Native or Bilingual
Timeline
Operations Coordinator
Maersk
08.2024 - Current
Administrative Assistant
DHL Supply Chain
03.2022 - 08.2024
Administrative Assistant II
Nordstrom
03.2014 - 03.2022
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