Janet Stanek
Washington,PA
Summary
Experienced administrative assistant with a strong background in efficiently managing office operations and providing support to legal and medical staff. Adept at coordinating schedules, handling legal and medical correspondence, and ensuring smooth communication within the organization. Known for exceptional organizational skills and the ability to maintain a high level of confidentiality.
Overview
39
39
years of professional experience
Work History
Paralegal
The Law Offices of Kelly R. Reed, PLLC
09.2017 - 09.2024
- Open electronic file in FileVine for new clients; Obtain medical care information and insurance information from new personal injury or medical malpractice clients, create contingent contract, obtain signature for HIPAA and Hitech Letters release using VineSign (e-signing), forward medical records and bill requests to medical providers, pay invoices for same; Notify insurance companies of their right of subrogation claims and negotiate reductions in subrogation claim upon settlement; create excel spreadsheets for each client's file to cross-reference medical bills with subrogation claims; Assist lawyers with document retrieval for discovery purposes; Maintain status information on Master Case List; Initiate follow-up calls to client regarding status of medical care and/or names of new medical providers
Legal Assistant
Dinsmore & Shohl, LLP
01.2009 - 02.2012
- Drafted and/or finalized legal documents such as pleadings, discovery requests, hearing notices and proposed orders, letters, etc., in the legal fields of WV educational system, Mine Safety and Health Administration as well as general civil matters
- Assisted in real estate closings and reconciled the escrow bank account
Judicial Assistant
WV Supreme Court of Appeals, 17th Judicial Circuit
07.2005 - 12.2008
- Company Overview: The Honorable Robert B
- Stone (retired)
- Responsible for managing and scheduling complex docket for Monongalia County Circuit Court, Division 1 including, but not limited to, civil, criminal, abuse and neglect and juvenile cases; Liaison between the Court and the prosecutors, attorneys, support agencies to coordinate case management improvement; Drafting pretrial scheduling orders; typed and finalized orders; Assisting pro se litigants with regard to proper procedure; Prepare and submit abuse and neglect statistics to the Supreme Court Administrative Offices; Pulled files from clerk's office for cases to be heard, and general office purchasing
- The Honorable Robert B
- Stone (retired)
Paralegal / Office Manager
Widmer, Coombs & Gaydos, PLLC
07.1994 - 07.2005
- Draft legal documents such as pleadings, discovery requests, hearing notices and proposed orders; Meet with personal injury and/or medical malpractice clients, request medical records and bills and review of same, prepare personal injury files for settlement demand and/or trial; Draft and/or prepare deeds, wills, powers of attorney, living wills; Update weekly status reports; Maintain attorneys' calendars; Assist managing partner in accounts payable and accounts receivable; Enter attorney and paralegal time, postage, photocopy and facsimile charges in BSA Legal Billing system; Print out client's bills on a monthly basis and forward; Inventory and order office supplies and equipment; Answer phones and screen calls; Greet clients and other basic office duties
Medical Secretary
West Virginia University Medicine & WVU UHA
08.1985 - 04.1990
- Company Overview: Departments of Pediatric Cardiology, Pediatric Neurology, and Adult Neurology; University Health Associates
- Typing correspondence, clinical work-ups, manuscripts, cardiac catheterization reports, psychoeducational evaluations, memorandums, abstracts for publication, graphs and grants; Acted as liaison between the Department and Muscular Dystrophy Association; Assisted the Secretary of the Alpha Omega Alpha Honor Society; Accounting state budget and foundation accounts; Acted as Officer Manager in the absence of the incumbent office manager; Answering incoming calls and office filing
- Departments of Pediatric Cardiology, Pediatric Neurology, and Adult Neurology; University Health Associates
Office Assistant (UHA)
West Virginia University Medicine & WVU UHA
08.1985 - 04.1990
- Company Overview: Departments of Pediatric Cardiology, Pediatric Neurology, and Adult Neurology; University Health Associates
- Scheduling patients with physicians for Obstetrics/Gynecology, Pediatrics and Urology; Greeted patients; Answered main telephone lines; Patient billing using ICD-9-CM coding; Money transactions
- Departments of Pediatric Cardiology, Pediatric Neurology, and Adult Neurology; University Health Associates
Education
Medical Secretary/Medical Assistant Program -
West Virginia Junior College
Morgantown, WV06.1983
High School -
Waynesburg Central High School
Waynesburg, PA06.1982
Skills
- Document drafting and finalizing
- Administrative office duties
- Skilled communicator at various levels
- Managing confidential records and files
- Medical and legal terminology
- Microsoft Office Suite
References
Personal and/or Professional References will be forwarded upon request.
Timeline
Paralegal
The Law Offices of Kelly R. Reed, PLLC
09.2017 - 09.2024
Legal Assistant
Dinsmore & Shohl, LLP
01.2009 - 02.2012
Judicial Assistant
WV Supreme Court of Appeals, 17th Judicial Circuit
07.2005 - 12.2008
Paralegal / Office Manager
Widmer, Coombs & Gaydos, PLLC
07.1994 - 07.2005
Medical Secretary
West Virginia University Medicine & WVU UHA
08.1985 - 04.1990
Office Assistant (UHA)
West Virginia University Medicine & WVU UHA
08.1985 - 04.1990
High School -
Waynesburg Central High School
Medical Secretary/Medical Assistant Program -
West Virginia Junior College
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