Self-motivated accounting and administrative professional offering a strong work ethic and determination to complete tasks in a timely manner. Accurate and detail-oriented with extensive bookkeeping and clerical knowledge.
Overview
23
23
years of professional experience
Work History
Administrative Assistant
Boyd County Public Library
04.2023 - 10.2024
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Entered employee timesheets to be delivered to accountant for payroll processing.
Made bank deposits and verified daily cash sheets for accuracy.
Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Maintained inventory of office supplies and placed orders.
Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
Managed filing system, entered data and completed other clerical tasks.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Assisted coworkers and staff members with special tasks on daily basis.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Senior Processor
Marathon Petroleum
03.2013 - 07.2015
Initial member of a team assembled to centralize a newly created Accounts Payable Department at the Marine Division, Analytical and Financial
Supported transition from APW to SAP, drop from MPC to Hardin Street Marine, in addition to several SAP upgrades
Analyzed current AP process flow and created new processes in order to minimize vendor payment turnaround time
Used SAP to correctly credit invoices to appropriate accounts in order to facilitate accurate budgeting, process check request and perform analytical research on accounts
Wrote Accounts Payable SOP's and created a new AP Employee Desk Manual
Increased revenue by catching coding errors, double payments to vendors, validating invoices by rates, etc
Which totaled over $70M in savings, earning 2 merit awards
Processed an average of 500 invoices per month
Calculated figures such as discounts, percentage allocations and credits
Reduced time and costs and increased efficiency by introducing new accounting procedures
Admin & Accounting Professional
Manpower
04.2011 - 03.2013
Various Assignments
AK Steel - Administrative Assistant
April 2011 to August 2011
Marathon Petroleum - Administrative Assistant, Payroll, AP Processor
November 2011 to March 2013
RAD Building - November 2011 to January 2012
Marine Division - January 2012 March 2013
Organized files, developed spreadsheets, faxed reports and scanned documents
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists
Verified that information in the computer system was up-to-date and accurate
Compiled statistical information for special reports
Identified and resolved system and account issues
Collaborated with other administrative team members, human resources and the finance department on special projects and events
Provided logistical support to visiting executives in coordination with other Executive Assistants
Handled and distributed all incoming and outgoing mail
Wrote and distributed meeting minutes to appropriate individuals
Assisted with payroll preparation and entered data into cumulative payroll document
Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties
Responded to employee inquiries regarding payroll and timekeeping
Reduced time and costs and increased efficiency by introducing new accounting procedures
Calculated figures such as discounts, percentage allocations and credits
Researched and resolved billing and invoice problems
Processed an average of 500 invoices per month for a large-scale organization
Payroll Processor
Manpower
05.2010 - 02.2011
Accurately processed data, validation and transmission for weekly payrolls
Managed payroll and time and attendance systems
Responded to employee inquiries regarding payroll and timekeeping
Prepared and maintained support documentation
Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies
Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties
Verified that information in the computer system was up-to-date and accurate
Accountant
Williams x3
05.2008 - 06.2008
Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines
Bank Reconciliations
Preparation of 941 payroll deposit report
Preparation of TNSUI report
Preparation of monthly Sales Tax report
Provided monthly accounting documents (i.e
Balance Sheet, Profit & Loss, General Ledger and Cash Report)
Credit Administrator
Delek US
04.2007 - 02.2008
Cash Application to customer accounts from incoming wire and ACH Deposits
Bank Deposit preparation
Lockbox Deposit application
Collection of all past due accounts
Handled customer account inquiries
New customer credit file prep
Obtained Bank & Trade references and Dunn & Bradstreet Reports for each customer file
Accounts Receivable Coordinator
Pan American Electric
09.2005 - 04.2006
Monthly Sub-Contract Billing
Set-up new job accounts and files
Prepared Month End Reports
Sub-Contract preparation
Collections
Performed administrative duties as needed
Purchasing Assistant / Payroll
Manpower
03.2002 - 03.2005
Long Term Assignment at Calgon Carbon Corporation, Catlettsburg
Prepped invoices for payment
Dealt directly with vendor invoice inquiries
Assisted Sr
Buyer with all purchasing functions
Performed all Payroll functions as needed
Education
Excel, AP
Various
Accounting -
Liberty University
01.2012
Skills
Accounts Receivable
Accounts Payable
Collections
Payroll
Administrative Assistant
Customer Service Rep
Complex problem solving
Strong communication skills
Effective time management
Expert in customer relations
Proficient in SAP
Great Plains knowledge
Accomplishments
Researched and resolved billing problems that had been previously missed saving millions of dollars in overpayments.
Earned 2 merit awards for outstanding performance.
Received multiple awards for accuracy in data entry.