Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
AdministrativeAssistant

Janetta Blevins

Argillite,KY

Summary

Self-motivated accounting and administrative professional offering a strong work ethic and determination to complete tasks in a timely manner. Accurate and detail-oriented with extensive bookkeeping and clerical knowledge.

Overview

23
23
years of professional experience

Work History

Administrative Assistant

Boyd County Public Library
04.2023 - 10.2024
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
  • Entered employee timesheets to be delivered to accountant for payroll processing.
  • Made bank deposits and verified daily cash sheets for accuracy.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Maintained inventory of office supplies and placed orders.
  • Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Senior Processor

Marathon Petroleum
03.2013 - 07.2015
  • Initial member of a team assembled to centralize a newly created Accounts Payable Department at the Marine Division, Analytical and Financial
  • Supported transition from APW to SAP, drop from MPC to Hardin Street Marine, in addition to several SAP upgrades
  • Analyzed current AP process flow and created new processes in order to minimize vendor payment turnaround time
  • Used SAP to correctly credit invoices to appropriate accounts in order to facilitate accurate budgeting, process check request and perform analytical research on accounts
  • Wrote Accounts Payable SOP's and created a new AP Employee Desk Manual
  • Increased revenue by catching coding errors, double payments to vendors, validating invoices by rates, etc
  • Which totaled over $70M in savings, earning 2 merit awards
  • Processed an average of 500 invoices per month
  • Calculated figures such as discounts, percentage allocations and credits
  • Reduced time and costs and increased efficiency by introducing new accounting procedures

Admin & Accounting Professional

Manpower
04.2011 - 03.2013
  • Various Assignments
  • AK Steel - Administrative Assistant
  • April 2011 to August 2011
  • Marathon Petroleum - Administrative Assistant, Payroll, AP Processor
  • November 2011 to March 2013
  • RAD Building - November 2011 to January 2012
  • Marine Division - January 2012 March 2013
  • Organized files, developed spreadsheets, faxed reports and scanned documents
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists
  • Verified that information in the computer system was up-to-date and accurate
  • Compiled statistical information for special reports
  • Identified and resolved system and account issues
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events
  • Provided logistical support to visiting executives in coordination with other Executive Assistants
  • Handled and distributed all incoming and outgoing mail
  • Wrote and distributed meeting minutes to appropriate individuals
  • Assisted with payroll preparation and entered data into cumulative payroll document
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties
  • Responded to employee inquiries regarding payroll and timekeeping
  • Reduced time and costs and increased efficiency by introducing new accounting procedures
  • Calculated figures such as discounts, percentage allocations and credits
  • Researched and resolved billing and invoice problems
  • Processed an average of 500 invoices per month for a large-scale organization

Payroll Processor

Manpower
05.2010 - 02.2011
  • Accurately processed data, validation and transmission for weekly payrolls
  • Managed payroll and time and attendance systems
  • Responded to employee inquiries regarding payroll and timekeeping
  • Prepared and maintained support documentation
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties
  • Verified that information in the computer system was up-to-date and accurate

Accountant

Williams x3
05.2008 - 06.2008
  • Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines
  • Bank Reconciliations
  • Preparation of 941 payroll deposit report
  • Preparation of TNSUI report
  • Preparation of monthly Sales Tax report
  • Provided monthly accounting documents (i.e
  • Balance Sheet, Profit & Loss, General Ledger and Cash Report)

Credit Administrator

Delek US
04.2007 - 02.2008
  • Cash Application to customer accounts from incoming wire and ACH Deposits
  • Bank Deposit preparation
  • Lockbox Deposit application
  • Collection of all past due accounts
  • Handled customer account inquiries
  • New customer credit file prep
  • Obtained Bank & Trade references and Dunn & Bradstreet Reports for each customer file

Accounts Receivable Coordinator

Pan American Electric
09.2005 - 04.2006
  • Monthly Sub-Contract Billing
  • Set-up new job accounts and files
  • Prepared Month End Reports
  • Sub-Contract preparation
  • Collections
  • Performed administrative duties as needed

Purchasing Assistant / Payroll

Manpower
03.2002 - 03.2005
  • Long Term Assignment at Calgon Carbon Corporation, Catlettsburg
  • Prepped invoices for payment
  • Dealt directly with vendor invoice inquiries
  • Assisted Sr
  • Buyer with all purchasing functions
  • Performed all Payroll functions as needed

Education

Excel, AP

Various

Accounting -

Liberty University
01.2012

Skills

  • Accounts Receivable
  • Accounts Payable
  • Collections
  • Payroll
  • Administrative Assistant
  • Customer Service Rep
  • Complex problem solving
  • Strong communication skills
  • Effective time management
  • Expert in customer relations
  • Proficient in SAP
  • Great Plains knowledge

Accomplishments

  • Researched and resolved billing problems that had been previously missed saving millions of dollars in overpayments.
  • Earned 2 merit awards for outstanding performance.
  • Received multiple awards for accuracy in data entry.

Timeline

Administrative Assistant

Boyd County Public Library
04.2023 - 10.2024

Senior Processor

Marathon Petroleum
03.2013 - 07.2015

Admin & Accounting Professional

Manpower
04.2011 - 03.2013

Payroll Processor

Manpower
05.2010 - 02.2011

Accountant

Williams x3
05.2008 - 06.2008

Credit Administrator

Delek US
04.2007 - 02.2008

Accounts Receivable Coordinator

Pan American Electric
09.2005 - 04.2006

Purchasing Assistant / Payroll

Manpower
03.2002 - 03.2005

Accounting -

Liberty University

Excel, AP

Various
Janetta Blevins