JANETTA "Jai" WILSON
Oxnard,CA
Summary
Detail-oriented administrative professional with strong organizational skills, providing comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings Handles multiple projects simultaneously with a high degree of accuracy.
Overview
22
22
years of professional experience
Work History
Project Management Coordinator
Amgen (TechTru-Up)
08.2021 - 08.2024
- Act as document coordinator in Quality to manage controlled documents within electronic repository, including maintaining metadata and managing workflows
- Trained on Amgen’s R&D structure, initiative/projects, R&D approach to controlled document management, required electronic systems and Quality processes (process modeling, metrics and document strategy)
- Maintain SharePoint Online sites and other electronic systems/document repositories
- Perform operational activities such as running, cleaning, formatting and organizing data searches/reports using Excel
- Contribute to and/or lead departmental projects
- Work independently to QC documents according to template/style guide.
- Coordinated cross-functional teams to ensure smooth execution of complex projects from inception to completion.
Document Control Specialist
Midnight Manufacturing
08.2020 - 08.2021
- Coordinate change control activities with all departments to implement and maintain document management and control process
- Organize and archive documents by scanning, copying, physically and/or electronically filing
- Participate in efforts to ensure FDA and ISO 9001-2015 audit-readiness and helping in resolution of documentation issues
- Maintained version control for all documents, ensuring most recent updates were in circulation at any given time.
- Maintained document control system and updated work instructions, procedures and associated databases.
Quality Document Control Administrator
BIRNS, Inc
08.2019 - 06.2020
- Promoted culture of accountability and quality assurance by fostering an environment in which adherence to established document control procedures was consistently prioritized.
- Created/revised procedures and work instructions
- Safety Coordinator: Safety Walk-through, Training and Records Management
- Processed and maintained Corrective Actions, Deviations and periodic review of SOPs
- Filed and maintained deviations, training records, and other quality system documentation
- Maintained and assigned training records.
- Ensured accuracy and completeness of critical documents by conducting thorough audits on a regular basis.
Executive Assistant
Amgen (Lendlease)
10.2015 - 04.2019
- Managed project contracts, purchase orders, requisitions and budget
- Organized and executed department meetings, client events, celebrations, and training sessions
- Served as point of contact for projects, including external customers
- Managed project related files and documents; ensured proper filing of both hard and electronic copies
- New Hire On-boarding and Training
- Managed complex calendars, travel arrangements and other administrative duties as assigned such as recording minutes, office supplies orders, and completing expense reports.
Department Specialist
QC Microbiology Baxter Bioscience
08.2013 - 10.2015
- Processed, filed, and archived laboratory documentation, including protocols, reports, and training documents
- Improved department efficiency by streamlining processes and implementing new organizational systems.
- Entered training data records into system, and produced ISOTrain reports
- Developed, tracked, and updated department performance metrics, spreadsheets, and graphs
- Training Coordinator - Training records data entry and maintains and tracks training status of department
- Organized, scheduled, and coordinated department meetings, events, and activities.
Executive Assistant
St. John's Regional Medical Center
05.2010 - 07.2011
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Responsible for accounts payable and accounts receivable, and submitted edits into payroll system as needed
- Handled and resolved complaints/concerns from community, patients, and medical /administrative staff.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Executive Assistant - Human Resources
City of Ventura
03.2008 - 05.2010
- Maintained complex and highly confidential electronic and hard copy files including official personnel files and records; ensured accurate filing procedures were followed
- Managed calendars, travel arrangements, meetings, and conferences for Executive Director of Human Resources and Staff
- Researched, complied, and analyzed data for special projects including subpoenas
- Acted as Record Retention Coordinator, Awards and Recognition Coordinator, and Training and Development Program Coordinator.
Document Control Specialist/Administrative Coordinator
Amgen
10.2002 - 10.2007
- Organized work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files as necessary
- Compiled and coordinated promotional material for submission to FDA
- Format and edited Departmental Memos, FDA Letters, and other Documents
- Increased efficiency with implementation of electronic document management systems for easy access and retrieval.
- Organized Meetings, Special Events, and Team Building Activities
- Identified areas of weakness and recommended or implemented process improvements.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Streamlined document control processes by implementing efficient organization and filing systems.
- Conducted training sessions for new employees on document control procedures, ensuring consistency across departments.
- Managed complex calendars, scheduled audio and video conferences, travel arrangements, international and domestic expense reports
Education
Associates Degree in Liberal Studies -
Oxnard College
Oxnard, CABachelor's in Theology -
St. Paul Seminary & Bible Institute
Oxnard, CASkills
- Fluent in Microsoft Office
- Event/Calendar Management
- Event Planning and Execution
- Executive Support
- Electronic Document Management
- Budget and Contract Management
- Quality Control
- Exceptional Presentation Skills
- Project Planning
- Multiple Priorities Management
- Project Coordination
- Flexible and Adaptable
- Problem-Solving
- Attention to Detail
Timeline
Project Management Coordinator
Amgen (TechTru-Up)
08.2021 - 08.2024
Document Control Specialist
Midnight Manufacturing
08.2020 - 08.2021
Quality Document Control Administrator
BIRNS, Inc
08.2019 - 06.2020
Executive Assistant
Amgen (Lendlease)
10.2015 - 04.2019
Department Specialist
QC Microbiology Baxter Bioscience
08.2013 - 10.2015
Executive Assistant
St. John's Regional Medical Center
05.2010 - 07.2011
Executive Assistant - Human Resources
City of Ventura
03.2008 - 05.2010
Document Control Specialist/Administrative Coordinator
Amgen
10.2002 - 10.2007
Associates Degree in Liberal Studies -
Oxnard College
Bachelor's in Theology -
St. Paul Seminary & Bible Institute
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