JANETTA "Jai" WILSON
Oxnard,CA
Summary
Detail-oriented administrative professional with strong organizational skills, providing comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings Handles multiple projects simultaneously with a high degree of accuracy.
Overview
22
22
years of professional experience
Work History
Project Management Coordinator
Amgen (TechTru-Up)
Thousand Oaks, CA
08.2021 - 08.2024
- Act as document coordinator in Quality to manage controlled documents within electronic repository, including maintaining metadata and managing workflows
- Trained on Amgen’s R&D structure, initiative/projects, R&D approach to controlled document management, required electronic systems and Quality processes (process modeling, metrics and document strategy)
- Maintain SharePoint Online sites and other electronic systems/document repositories
- Perform operational activities such as running, cleaning, formatting and organizing data searches/reports using Excel
- Contribute to and/or lead departmental projects
- Work independently to QC documents according to template/style guide.
- Coordinated cross-functional teams to ensure smooth execution of complex projects from inception to completion.
Document Control Specialist
Midnight Manufacturing
Thousand Oaks, CA
08.2020 - 08.2021
- Coordinate change control activities with all departments to implement and maintain document management and control process
- Organize and archive documents by scanning, copying, physically and/or electronically filing
- Participate in efforts to ensure FDA and ISO 9001-2015 audit-readiness and helping in resolution of documentation issues
- Maintained version control for all documents, ensuring most recent updates were in circulation at any given time.
- Maintained document control system and updated work instructions, procedures and associated databases.
Quality Document Control Administrator
BIRNS, Inc
Oxnard, CA
08.2019 - 06.2020
- Promoted culture of accountability and quality assurance by fostering an environment in which adherence to established document control procedures was consistently prioritized.
- Created/revised procedures and work instructions
- Safety Coordinator: Safety Walk-through, Training and Records Management
- Processed and maintained Corrective Actions, Deviations and periodic review of SOPs
- Filed and maintained deviations, training records, and other quality system documentation
- Maintained and assigned training records.
- Ensured accuracy and completeness of critical documents by conducting thorough audits on a regular basis.
Executive Assistant
Amgen (Lendlease)
Thousand Oaks, CA
10.2015 - 04.2019
- Managed project contracts, purchase orders, requisitions and budget
- Organized and executed department meetings, client events, celebrations, and training sessions
- Served as point of contact for projects, including external customers
- Managed project related files and documents; ensured proper filing of both hard and electronic copies
- New Hire On-boarding and Training
- Managed complex calendars, travel arrangements and other administrative duties as assigned such as recording minutes, office supplies orders, and completing expense reports.
Department Specialist
QC Microbiology Baxter Bioscience
Thousand Oaks, CA
08.2013 - 10.2015
- Processed, filed, and archived laboratory documentation, including protocols, reports, and training documents
- Improved department efficiency by streamlining processes and implementing new organizational systems.
- Entered training data records into system, and produced ISOTrain reports
- Developed, tracked, and updated department performance metrics, spreadsheets, and graphs
- Training Coordinator - Training records data entry and maintains and tracks training status of department
- Organized, scheduled, and coordinated department meetings, events, and activities.
Executive Assistant
St. John's Regional Medical Center
Oxnard, CA
05.2010 - 07.2011
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Responsible for accounts payable and accounts receivable, and submitted edits into payroll system as needed
- Handled and resolved complaints/concerns from community, patients, and medical /administrative staff.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Executive Assistant - Human Resources
City of Ventura
Ventura, CA
03.2008 - 05.2010
- Maintained complex and highly confidential electronic and hard copy files including official personnel files and records; ensured accurate filing procedures were followed
- Managed calendars, travel arrangements, meetings, and conferences for Executive Director of Human Resources and Staff
- Researched, complied, and analyzed data for special projects including subpoenas
- Acted as Record Retention Coordinator, Awards and Recognition Coordinator, and Training and Development Program Coordinator.
Document Control Specialist/Administrative Coordinator
Amgen
Thousand Oaks, CA
10.2002 - 10.2007
- Organized work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files as necessary
- Compiled and coordinated promotional material for submission to FDA
- Format and edited Departmental Memos, FDA Letters, and other Documents
- Increased efficiency with implementation of electronic document management systems for easy access and retrieval.
- Organized Meetings, Special Events, and Team Building Activities
- Identified areas of weakness and recommended or implemented process improvements.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Streamlined document control processes by implementing efficient organization and filing systems.
- Conducted training sessions for new employees on document control procedures, ensuring consistency across departments.
- Managed complex calendars, scheduled audio and video conferences, travel arrangements, international and domestic expense reports
Education
Associates Degree in Liberal Studies -
Oxnard College
Oxnard, CABachelor's in Theology -
St. Paul Seminary & Bible Institute
Oxnard, CASkills
- Fluent in Microsoft Office
- Event/Calendar Management
- Event Planning and Execution
- Executive Support
- Electronic Document Management
- Budget and Contract Management
- Quality Control
- Exceptional Presentation Skills
- Project Planning
- Multiple Priorities Management
- Project Coordination
- Flexible and Adaptable
- Problem-Solving
- Attention to Detail
Timeline
Project Management Coordinator
Amgen (TechTru-Up)
08.2021 - 08.2024
Document Control Specialist
Midnight Manufacturing
08.2020 - 08.2021
Quality Document Control Administrator
BIRNS, Inc
08.2019 - 06.2020
Executive Assistant
Amgen (Lendlease)
10.2015 - 04.2019
Department Specialist
QC Microbiology Baxter Bioscience
08.2013 - 10.2015
Executive Assistant
St. John's Regional Medical Center
05.2010 - 07.2011
Executive Assistant - Human Resources
City of Ventura
03.2008 - 05.2010
Document Control Specialist/Administrative Coordinator
Amgen
10.2002 - 10.2007
Associates Degree in Liberal Studies -
Oxnard College
Bachelor's in Theology -
St. Paul Seminary & Bible Institute