Summary
Overview
Work History
Education
Skills
Software
Timeline
Generic

Janice Lopez

Project Coordinator
San Antonio,TX

Summary

Proven track record in construction operations, showcasing strong problem-solving and bilingual communication skills. Excelled in coordinating cross-departmental projects, enhancing efficiency, and achieving project completion with meticulous attention to detail and robust analytical abilities. Demonstrated ability to lead with a determined work ethic and self-motivation, achieving significant advancements in project planning and administration.

Overview

2026
2026
years of professional experience
1
1
Language

Work History

Project Coordinator

S. Watts Group
San Antonio, Texas
11.2024 - Current
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
  • Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
  • Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Reported regularly to managers on project budget, progress, and technical problems.
  • Assisted in the preparation of comprehensive financial reports for both internal and external stakeholders, providing valuable insights into project performance.
  • Streamlined invoice processing for timely payments by implementing efficient organizational systems.
  • Participate in post-project evaluations to identify areas of improvement for future initiatives.
  • Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
  • Generated weekly and monthly status reports for helpful progress tracking.
  • Maintain project-specific accounting records, including invoices, purchase orders, and payment applications.
  • Manage billing processes and ensure timely invoicing and revenue recognition.
  • Support budgeting and cost tracking activities.
  • Collaborate with project managers to review financial progress, identify variances, and implement corrective actions.

Project Administrator

Amstar, Inc.
02.2024 - 10.2024
  • Provide comprehensive administrative support to project teams; including preparing documentation, tracking and entering project budgets/expenses, and closing month billings.
  • Assist in monitoring project budgets and expenses by collaborating with project managers to ensure spending is within budgetary constraints and identify variances for corrective action.
  • Provided journal entries and performed accounting on accrual basis.
  • Assist in preparation and administration of contracts. Facilitate execution of contracts and change orders. Maintain communication with subcontractors and suppliers regarding contract compliance and documentation requirements.
  • Experienced in maintaining and organizing project files/documentation to ensure accessible, accurate and up-to-date information.
  • Collaborate with internal and external parties to ensure project timeliness. Respond to inquiries, provide project updates, and address issues or concerns promptly. Foster positive relationships and collaborate effectively to achieve project objectives.
  • Proficient with project software used to support administrative workflow. Adaptable to new implementations to ensure effective execution and project success.
  • Foster collaborative team environment by promoting open communication, resolving conflicts, and supporting team members as needed. Facilitate teamwork and cooperation to achieve project goals.

Construction Engineering Representative

Zachry Group
San Antonio, Texas
9 2021 - 12.2022
  • Oversee Civil Sitework planning and scheduling for entire site. Generate site wide progress reports and mappings for management and client. Developed comprehensive reports, enabling management to make informed decisions based on accurate data analysis.
  • Collaborate with cross-functional teams to develop path of construction for project execution.
  • Proficient in Oracle, O3, Navisworks Simulate, iDocs, E7, Qtrax, Co-Console, and Bluebeam.
  • Coordinate material purchases for all site work activities.
  • Communicate with field supervision to ensure scheduling activities were executed and completed in a timely manner.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Completed all site work MTO's and updated as necessary due to engineering revisions.
  • Generate IWP mappings and identify boundaries. Sequence and schedule activity with other departments and communicate plan of execution.
  • Support daily IWP execution and completion. Provide updates and develop new strategies to accommodate urgent deadlines and unforeseen obstacles. Streamlined internal processes for improved efficiency.
  • Exceeded performance targets through diligent work ethic and focus on results-driven tasks.

Craft Representative

Zachry Group
01.2018 - 08.2019
  • Ensured accurate and up to date documentation distribution was available and assisted in craft information submittal process.
  • Reviewed all time sheets, foremen reports, and supplemental time sheets for accuracy prior to submittal. Verified all hours, cost codes and work descriptions, and made corrections and revisions when necessary.
  • Supported payroll, cost management, change management, and other departments with critical documentation and assisted with craft discrepancies.
  • Scheduled and verified scaffold shipments. Assisted with scaffold material requests and off-rent material. Created pull sheets and kept material documentation up to date for company and subcontractor.
  • Coordinated with cross-functional teams to develop deadlines and objectives to ensure project timeliness and completion.
  • Collaborated with multiple vendors to place site-wide material orders to ensure material availability throughout the duration of the job.
  • Created and posted material requisitions and Field Material Requests for critical consumables and supplies. Provided supporting documentation and specifications to management and procurements teams. Maintained material spreadsheet for tracking and scheduling purposes.
  • Created and posted employment requisitions, and assisted in recruitment process with hiring office.
  • Assisted with daily progress process and system entry. Maintained and updated progress for multiple vendors to provide daily activity and production reports. Coordinated with field and management teams to capture and resolve scheduling discrepancies
  • Created and completed turnover packaging for department. Collaborated and assisted subcontractors with data collection for client submittals.
  • Organized and maintained life line paperwork. Created Reliance calculation sheets for all life line forms. Provided lists and totals to field, warehouse and safety departments. Kept all paperwork up to date and filed.

Craft Administrator

Zachry Group
03.2015 - 08.2016
  • Developed material requisitions including the estimation of quantities and cost of materials.
  • Collaborated with all crafts in the scheduling and managing of procurement/material purchases on a regular basis.
  • Assisted engineering and cost management through review and revision of time sheets, cost codes, and supplemental work sheets.
  • Analyzed and provided progress report updates to ensure project completion and deadlines were met throughout.
  • Managed critical quality control documentation.
  • Maintained completion packages up to date in company software for client approval.
  • Devised spreadsheets to track scaffold production and overall man power throughout the duration of the job for the company and subcontractors.
  • Constructed spreadsheets to oversee, track and locate rebar material for the site.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Participated and completed company training to understand the fundamentals of blueprints.
  • Established an organized filing system that streamlined document retrieval and reduced misplaced files.

Legal Assistant

The Law Offices Of J. A. Garcia
05.2014 - 02.2015
  • Completed electronic filings, initiated billing statements, and managed firm administrative matters.
  • Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Scheduled appointments, court appearances, and depositions for busy law firm.
  • Filed court documents and legal pleadings with court clerk on behalf of attorneys.
  • Responded to client inquiries to provide accurate legal advice and offer assistance.
  • Conducted legal research, compiled and organized evidence and identified relevant legal articles and statutes to use for legal proceedings.
  • Established excellent communication skills in person, via telephone, and email.
  • Gained in-depth knowledge in drafting and translating letters and legal documents.
  • Highly skilled in writing reports to assist lawyer in preparation for trials.

Craft Assistant

Zachry Group
07.2012 - 02.2013
  • Gained extensive knowledge of construction materials, methods, and tools through tool inspection and distribution to various crafts.
  • Constructed spreadsheets to aid supervision in scheduling of craft deadlines.
  • Established comprehensive field knowledge through interactions with supervision and co-workers.
  • Monitored material throughout site to ensure accurate quantity for upcoming jobs.
  • Engaged in understanding of construction specifications and blueprints through on job training with supervisors.
  • Updated and organized blueprints and specifications to ensure u-to-date documentation.
  • Completed time sheets for various crafts and aided in verification of progress measurements
  • Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
  • Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
  • Optimized resource usage by managing inventory levels, ordering supplies, and maintaining equipment functionality.

Education

Bachelor of Applied Technology - Operations Management

Palo Alto College
San Antonio, TX
05.2001 -

Skills

Strong time management with ability to multi-task

Excellent analytical skills

Bilingual; Fluent in English & Spanish

Strong communication; both verbal and written

Self-motivated with strong interpersonal skills

Strong decision-making and problem-solving

Excellent organization skills with high attention to detail

Documentation management

Task prioritization

Multi-project coordination

Adaptability and flexibility

Software

Microsoft Office

Oracle

Co-Console

Navisworks Simulate

IDocs

E7

Qtrax

O3

Bluebeam

Sage 100

AutoDesk Build

Timeline

Project Coordinator

S. Watts Group
11.2024 - Current

Project Administrator

Amstar, Inc.
02.2024 - 10.2024

Craft Representative

Zachry Group
01.2018 - 08.2019

Craft Administrator

Zachry Group
03.2015 - 08.2016

Legal Assistant

The Law Offices Of J. A. Garcia
05.2014 - 02.2015

Craft Assistant

Zachry Group
07.2012 - 02.2013

Bachelor of Applied Technology - Operations Management

Palo Alto College
05.2001 -

Construction Engineering Representative

Zachry Group
9 2021 - 12.2022

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