Summary
Overview
Work History
Education
Skills
Timeline
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Janice Scheuerman

Little Falls

Summary

Outgoing Office Manager and A/P Specialist with experience overseeing multiple tasks and managing employees successfully. Hardworking professional committed to providing outstanding customer service and assistance.

Overview

22
22
years of professional experience

Work History

Accounting Administrator

JNS-SmithChem
10.2021 - Current
  • Administered coding on all documents.
  • Customer payment analysis, tracking and updating cash deposits and report
  • Reported on status of accounts receivable.
  • Processed bank deposits and applied them to accounts receivables.
  • Tracked financial progress by evaluating accounts receivable aging report and reported findings to controller.
  • Sent out credit inquiries for potential new customers and shared results with controller.
  • collections
  • Invoicing - direct and outbound
  • enter accounts payable invoicing
  • match purchase order to material and logistics invoices
  • administrative duties/office support
  • maintain client contact information

Administrative Assistant

Wurdemann, Pinto & Co. LLC
12.2020 - 10.2021
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Obtained and verified clients' tax information while collecting appropriate documents.
  • Assisted in-house CPAs and office manager with daily tasks as needed.
  • Supported room reservations and calendar maintenance for programs, meetings and events.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.

Order Entry Specialist

S.A. Bendheim Inc., Wayne, NJ
05.2019 - 04.2020
  • Assisted customers by providing tracking information and resolving shipping or merchandise issues.
  • Created shipping and invoicing documents with accurate customer, destination and materials information to meet shipper standards and identify any hazardous contents.
  • Processed and handled customer complaints, answering questions and providing alternative solutions.
  • Double-checked customer orders and information before filling out order forms to prevent unnecessary delays and errors.
  • Kept track of client information and orders, update accounts and monitor shipments to obtain and relay real-time information.
  • Communicated with customers to verify information, fill out appropriate paperwork and carry out specified requests.
  • Informed customers by mail or telephone of order information such as unit prices, shipping dates and anticipated delays.
  • Contacted customers to collect payments and verify or add to existing information, consistently providing timely, accurate and customer-oriented service.
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.

Accounts Payable Specialist

AJM Contractors Inc., Clifton, NJ
03.2003 - 01.2019
  • Processed invoices with efficiency and accuracy, resulting in decreased discrepancies.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Entered figures using 10-key calculator to compute data quickly.
  • Input financial data and produced reports using Timberline.
  • Resolve numerous A/P inquires per day and reconciled A/P.
  • Applied mathematical abilities to calculate and check figures in accounting systems.
  • Handled trade payable documentation by reviewing month-end accruals.
  • Issue manual purchase orders, order trade & office supplies and schedule deliveries.
  • Renew tenant leases for residential & commercial properties.
  • Schedule vendor repairs.
  • Assist with various tenant issues and/or direct their calls to the appropriate party.
  • Assist controller when necessary.


Education

High School Diploma -

Paul VI Regional High School
Clifton, NJ

No Degree - Basic Accounting

Montclair Adult School
Montclair, NJ

Skills

  • Office Management
  • Employee Paperwork &Timesheet Processing
  • Payroll Administration
  • Proficient 10-Key Calculator Usage
  • Mathematical Accuracy
  • Effective Project Completion
  • Contracts and Vendor Agreements
  • Delegation and Work Assignment
  • Maintenance Coordination
  • ADP Software, SAGE 300 1717, Basic Accounting, Peachtree Accounting NT70, Timberline Gold 91, Rent Right 36, Microsoft Word & Excel, Windows OS, Lisec; CPR Certified

Timeline

Accounting Administrator

JNS-SmithChem
10.2021 - Current

Administrative Assistant

Wurdemann, Pinto & Co. LLC
12.2020 - 10.2021

Order Entry Specialist

S.A. Bendheim Inc., Wayne, NJ
05.2019 - 04.2020

Accounts Payable Specialist

AJM Contractors Inc., Clifton, NJ
03.2003 - 01.2019

High School Diploma -

Paul VI Regional High School

No Degree - Basic Accounting

Montclair Adult School

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Janice Scheuerman