Janice Simpson
Georgetown,KY
Summary
Driven and resourceful executive administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Resourceful, proven ability to work independently or as part of a team with strong attention to detail.
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
16
16
years of professional experience
Work History
Project Accountant
HMB Professional Engineers
04.2024 - Current
- Process billing documents in accordance with contract terms, client requirements, and company policies.
- Review AR reports with project managers to ensure complete and efficient billing workflow.
- Coordinate with Project Managers to verify billable hours, expenses, and project progress.
- Maintain accurate billing records and support audits and financial reviews.
- Create and manage new project projects to ensure proper tracking and billing
- Fleet management to include vehicle registration renewals, mileage logs, insurance documentation, and fuel card management.
- Back up support for Accounts Payable
- Back up support for HR.
Executive Assistant
Valkyre Stud
02.2022 - 04.2024
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Used advanced software to prepare documents, reports, and presentations.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Created expense reports, budgets, and filing systems for management team.
- Assisted in recruiting, hiring and training of team members.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Created new hire and termination documents for payroll.
- Prepared vendor invoices and processed incoming payments.
- Deposited checks and worked with accounting supervisor to determine coding and prepare related entries.
Legal Billing Specialist
STOLL, KEENON, & OGDEN PLLC
04.2021 - 02.2022
- Prepare, distribute, and edit pre-bills following Firm policy
- Apply retainer and prepaid funds as directed by attorneys
- Execute complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)
- Review and distribute accurate bills with supporting documentation as required
- Research and respond to inquiries regarding billing history requests
- Create new billing documents (billing schedules, analyses, etc.) as needed
- Manage non-billable accounts following Firm policy
- Assist with managing scheduled rate changes, including calendaring and communicating changes to clients/attorneys
- Research and respond to inquiries regarding billing issues
- Communicate billing requirements to ensure client costs are being processed correctly
- Investigate questionable client costs and recommend actions to resolve discrepancies
- Interact and communicate effectively with attorneys, staff, and clients
- Utilize billing and other software programs (CMS Excel, Word) to perform duties and Maintain compliance with all company policies and procedures
- Maintain Deadline report for Timekeepers and monitoring timeliness of time entries by Timekeepers
- Identified, researched, and resolved billing variances to maintain system accuracy and currency.
Accounting Assistant
KATHERINE JOHNSON, CPA
08.2017 - 04.2020
- A/P, A/R, Payroll, General ledger postings, and Invoicing
- Develop & deliver monthly, quarterly, and annual reports
- Analyze cost control, provide timely and frequent information that supports financial goals and objectives
- Onboarding of all new employees for clients including employment processing, compensation & benefit administration, and employment recordkeeping
- Process payroll, electronic deposits, and employee pay adjustments
- Perform workman's compensation audits
Operations Manager/Executive Assistant
JCB Architect
01.2016 - 03.2019
- Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement
- Manage staff, preparing work schedules and assigning specific duties
- Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary
- Determine staffing requirements, and interview, hire and train new employees, or oversee those personnel processes
- File business taxes
- Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records
- Accounts receivable/Accounts payable
- Processed travel expenses and reimbursements for executive team
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Scheduler
COMMONWEALTH SLEEP AND REHAB/ST. JOSEPH EAST PAIN MANAGEMENT
03.2010 - 07.2015
- Answer telephones and direct calls to appropriate staff
- Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations
- Greet visitors, determine purpose of visit, and direct them to appropriate staff
- Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records
- Receive and route messages or documents, such as laboratory results, to appropriate staff
- Interview patients to complete documents, case histories, or forms, such as intake or insurance forms
- Complete insurance or other claim forms
Education
High School Diploma -
KENTUCKY TECH
LEXINGTON, KYundefined
MADISONVILLE COMMUNITY COLLEGE
MADISONVILLE, KYHigh School Diploma -
LEXINGTON COMMUNITY COLLEGE
LEXINGTON, KYSkills
- Executive support
- Accounting
- Expense reporting
- Bookkeeping
- Payroll processing
- Invoice management
- Document preparation and record management
- Confidentiality and discretion
Timeline
Project Accountant
HMB Professional Engineers
04.2024 - Current
Executive Assistant
Valkyre Stud
02.2022 - 04.2024
Legal Billing Specialist
STOLL, KEENON, & OGDEN PLLC
04.2021 - 02.2022
Accounting Assistant
KATHERINE JOHNSON, CPA
08.2017 - 04.2020
Operations Manager/Executive Assistant
JCB Architect
01.2016 - 03.2019
Scheduler
COMMONWEALTH SLEEP AND REHAB/ST. JOSEPH EAST PAIN MANAGEMENT
03.2010 - 07.2015
undefined
MADISONVILLE COMMUNITY COLLEGE
High School Diploma -
LEXINGTON COMMUNITY COLLEGE
High School Diploma -
KENTUCKY TECH