Janie Rodriguez

Answer phone calls and assist campus/department as needed

Answer emails form internal and external

Proficient skills in MS Word, Excel, Power Point, Access, Procurement Applications, Job- related Multimedia Tools and Electronic File Management

Enter requisitions as needed for Purchasing Department and Warehouse

Prepare Consent Agenda for Board Items monthly

Review payroll for for the Purchasing Department and submit for approval

Schedule Bid Opening and other Meetings for Department bids

Review and document Donation Acceptance Form for the District

Log all invoices for major maintenance in excel

Upload the invoice in Business Plus

Assist Department with budget transfer and budget amendment

Maintain Cooperative Vendors Binder

Enter work orders as needed for Department

Process change orders for the requisitions as needed

Send extension letter and award letter as needed

Assist Buyers with RFB, RFQ, and RFP

Assist Buyers with processing contracts

Buyer over Instructional, Activity Fund, Reimbursement and Travel
Prepare the Instructional bid and other bids as needed
Bid Tabulations for instructional bid
Review all requisition for Activity fund, reimbursement and Travel
Change order as need
District Travel for the District with the exception of Student travel
Reconciled JPM Morgan credit card statement
Worked with Travel Agency for Airfare
Misc. items given by Director

Assist Buyer with bids, contracts, change order, purchase orders, mail outs of letters and bids and any assistance Buyers needed
Review all requisition on workflow for ship to and vendor information
Assisted buyers with BidEase
Misc. items as assigned
Answered phone calls and emails

Scheduling of crew and manager for a total of 30- 40 employees
Hiring
Provided PO's to Sysco orders and other vendors as needed
Payroll for all staff
Review invoices before submitting
Deposits
Monthly inventory for profit or loss