Summary
Work History
Overview
Skills
Education
Technologyskills
Timeline
Generic
Janiece Dunning

Janiece Dunning

Houston,TX

Summary

Experienced executive assistant with a proven track record of providing comprehensive administrative support to upper-level teams. Skilled in efficiently managing calendars, preparing reports, and coordinating meetings. Recognized for delivering excellent customer service and possessing strong problem-solving and communication skills. With over fifteen years of measurable accomplishments across various industries, including insurance, entertainment, education, and public service, adept at quickly adapting to different corporate cultures and policies. Thrives in changing and high-energy environments, capable of effectively accomplishing objectives. Demonstrated written, verbal, and polished presentation skills enable comfortable communication with individuals at all levels within an organization. Also proficient in remote work.

Work History

Executive Assistant to MPD Assistant Chief

METRO
01.2022 - Current
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for MPD Assistant Chief, Lieutenants and Sergeants.
  • Organized and coordinated conferences and monthly meetings.

Administrative Assistant (Contract)

PIMCO
01.2020 - 01.2021
  • Initiated and provided administrative and senior management support activities and projects
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Prioritized complex issues resolution and addressed inquiries involving a high volume of executive communications, including phone calls, emails, letters, and visitor interactions
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Prioritized and accommodated unexpected events and assignments
  • Facilitated appointment calendars, meeting schedules, and travel itineraries
  • Maintained confidentiality and professionalism in discussions, correspondence, and documents
  • Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
  • Processed and validated expense reports.

Senior Administrative Assistant

Ricoh USA
01.2016 - 01.2020
  • Directed support processes for five senior managers and eight warehouse supervisors and managers
  • Expedited activities with cross-functional teams to meet established timelines and implemented administrative systems, procedures, and policies
  • Engaged vendors and navigated contractual relationships for warehouse supplies
  • Managed sourcing and purchasing processes and reconciled invoices in cooperation with Accounting
  • Authorizer for Facility Security and Safety Coordinator responsibilities
  • Oversaw logistics for local town halls, CPR training, and Ricoh Health Screening events
  • Achieved +$11.5K savings by auditing invoices and vendor contracts, resolving service issues, and streamlining inventory processes
  • Validated Ricoh’s alignment with Customs-Trade Partnership Against Terrorism (C-TPAT), including training of security personnel on essential policies and procedures.

Executive Administrative Assistant

Fox Film Entertainment Group, Inc.
01.2012 - 01.2016
  • Carried out employment and labor relations assignments for executives working on litigation proceedings
  • Maintained confidentiality in all discussions and for correspondence and documents
  • Researched labor laws and investigated grievances
  • Attended and recorded minutes for labor relations executives and finalized contracts and agreements
  • Managed, prioritized, and addressed demanding daily communications, including phone calls, emails, letters, and visitor interactions
  • Facilitated the calendar of appointments and meetings with cross-functional departments
  • Managed travel itineraries and processed expense claims
  • Enabled consistent labor relations processes by developing union contracts and agreement templates.

Executive Administrative Assistant

Corinthian Colleges, Inc.
01.2006 - 01.2011

Executive Administrative Assistant

KCBS – CBS Television
01.1998 - 01.2002

Overview

27
27
years of professional experience

Skills

  • Excellent Judgment
  • Documents Management
  • Proofreading & Editing
  • Active Listening
  • Confidentiality
  • Proactive Self-Starter
  • Vendor Contracts
  • Attention to Detail
  • Event Planning & Management
  • Travel Arrangements
  • Expense Tracking
  • Workflow Analysis
  • Records Management
  • Sourcing and Procurement
  • Presentation Creation and Editing
  • Customer Services
  • Sales and Marketing
  • Legal Support
  • Safety and Security Administration
  • Expense Reporting
  • Customer Service
  • Office Management
  • Information confidentiality
  • Meeting planning
  • File Management
  • Calendar Management
  • Travel Coordination
  • Event Coordination
  • Maintaining Schedules
  • Document Preparation
  • Spreadsheet tracking
  • Meeting Support
  • Spreadsheet Creation
  • Business Correspondence
  • Schedule Management
  • Administrative Support
  • Executive Support
  • Meticulous attention to detail
  • Customer Service-Oriented
  • Phone Etiquette
  • Professional and mature
  • Strong Problem Solver
  • Filing and data archiving
  • Excel spreadsheets
  • Presentation Development
  • Schedule & calendar planning
  • Multi-line phone proficiency
  • File Organization
  • Videoconference preparation
  • Mail handling
  • Task Delegation
  • Appointment Setting
  • Mail Management
  • Microsoft Office
  • Honest and Dependable
  • Travel Arrangement Coordination

Education

No Degree - Business Administration

Goldenwest College
Huntington Beach, CA

Technologyskills

  • MS Office (Outlook, Teams, Word, Excel, OneNote, PowerPoint)
  • Vizio
  • Lucid Chart
  • Concur
  • SharePoint
  • Oracle (Purchasing)
  • Zoom
  • WebEx
  • Adobe Acrobat
  • Tableau

Timeline

Executive Assistant to MPD Assistant Chief

METRO
01.2022 - Current

Administrative Assistant (Contract)

PIMCO
01.2020 - 01.2021

Senior Administrative Assistant

Ricoh USA
01.2016 - 01.2020

Executive Administrative Assistant

Fox Film Entertainment Group, Inc.
01.2012 - 01.2016

Executive Administrative Assistant

Corinthian Colleges, Inc.
01.2006 - 01.2011

Executive Administrative Assistant

KCBS – CBS Television
01.1998 - 01.2002

No Degree - Business Administration

Goldenwest College

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Janiece Dunning