Janiece Fisher
Alpharetta,United States
Summary
Dynamic Document Control Specialist with a proven track record at IPS-Integrated Project Services, excelling in automation of documents and quality control. Adept at managing operations and ensuring compliance, I effectively educate teams on best practices while safeguarding sensitive information. My strong organizational skills and commitment to excellence drive project success.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Document Control Specialist II, CM
IPS-Integrated Project Services
Cary, United States
01.2025 - Current
- Maintaining accurate and compliant documentation: Ensuring all documents are properly categorized, stored, and updated according to internal policies and regulatory standards.
- Processing and recording document revisions: Collaborating with teams to gather and consolidate data for document processing.
- Ensuring security and confidentiality: Protecting sensitive documents and ensuring proper distribution.
- Educating employees on document control procedures: Providing training and support to ensure compliance with document management practices.
- Monitoring regulatory activity: Keeping track of compliance with records and document management laws.
Document Controller, CM
IPS-Integrated Project Services
10.2023 - 08.2025
- Ensure compliance with corporate document conventions, including numbering and approvals.
- Liaise with Project Managers to establish document distribution plans for each assigned project.
- Maintain document distribution systems and schedules for assigned projects based on client, project, and contractor requirements.
- Expedite review, approval, and distribution of supplier and internally produced project documents.
- Establish and maintain electronic indices of project documents and generate reports that meet project requirements.
- Support preparation of transmittals of engineering and procurement documents.
- Arrange catalog, package, long-term storage, and disposal of project documents at the time of project closeout.
Operations Manager
Video Security Communications, LLC
Covington, United States
06.2019 - 09.2023
- Is available 24/7 as a point of contact for Supervisors, Asset Protection Officers (APOs), MSS management and Client on the Duty phone.
- Interviews, hires, and trains new APOs talent management, compensation and employee benefits, training and development, compliance, and workplace safety.
- Oversees and supervision of the daily workflow, schedules, and assignments of staff.
- Reviews monthly reports prior to distribution to Operations Manager and COO.
- Supervises the development of weekly/monthly schedules.
- Prepares and conducts training for new hires and current staff.
- Prepares and regularly updates Standard Operating Procedures (SOPs) in coordination with Operations Manager and COO.
- Ensures that security protocols are implemented at all times during all shifts.
- Conducts regular walk-throughs and security inspections (both announced and unannounced) during various hours of the day and night to account for all shifts both on weekdays and weekend days.
- Ensures all positions are filled in a timely manner by using available manpower up to and including him(her)self to limit staff overtime.
- Works a minimum of 40 hours/week spread over a minimum of 5 days a week.
- Performs other related duties as assigned.
- Shall perform work as required by the Company/Client on weekdays/weekends and may be required to work overtime.
- Shall at all times abide by the safety rules, regulations and working conditions of the Company and maintain the highest standard of professionalism and workmanship in accordance with Company Policies.
- In charge of coordinating and supervising security staff at multiple sites.
- Point of contact with the clients.
- Oversees the Daily Activity and Incident Reports.
- Ensuring that security protocols are adhered to.
- Monitor and evaluate security staff's performance.
Senior Project Coordinator
Faithful+Gould
06.2018 - 06.2019
- This was a contract job working at home Controlled 250 contractors and numbering, filed, sorting, and retrieved electronically stored and hard copy documentation produced by the project team and project stakeholders in a timely, accurate, and efficient manner.
- Liaison contact person for contractor issues, troubleshoot the problem, and coordinate resolution with cms.
- Coordinates document bids, and events between Engineering, CMs, and vendors.
- Responsible for archiving contracts, safety bulletins, procedures, and other docs in SharePoint and Excel.
- Both verbal and official communications from contractors to cms daily.
- Maintained contact lists updated for our contractors and internal 12 CM's teams which were 250 Contractors daily.
- Perform annual unit rate adjustments for incoming contractors.
- Perform data validation on rate adjustments, which was scanned into SharePoint and printed hard copies for CMs to carry on site if needed.
- Perform bid evaluations and or revised contracts. This includes comparing rates and estimating total contract costs based on assumptions of price and value of work.
- Become point administrator of our SharePoint sites, keeping them updated on a daily basis.
- Support project team and contractors daily.
- Receive, catalog, and store electronic and hard copy technical drawings, reports, and related information in an orderly manner, in line with policies and procedures.
- Allocate and control the document numbering system for the project.
- Work precisely to ensure that all electronic and hard copy filing is accurate and easily retrievable.
- Respond promptly to requests to retrieve information, information searches, and general requests for support from project team personnel.
- Accurately update information as required.
PM/CM Document Controller
Google
Council Bluffs, United States
06.2014 - 06.2018
- Assumes responsibility for performing clerical support functions (varies based upon the need).
- Talent management, compensation and employee benefits, training and development, compliance, and workplace safety.
- Assumes responsibility for assisting project accountants in following up with subcontractor and material supplier compliance issues and asking for help when needed.
- Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel, including Management.
- Assumes responsibility for ensuring that the work area is clean, secure, and well-maintained and for completing special projects and miscellaneous assignments as required.
- Use of most current templates for standard documents.
- Meet regularly with the Project Manager, Engineer, and Accountant to understand the specific needs of each job and determine where assistance is needed.
- Assistance may be in tracking submittals and RFI's, making copies, reviewing and sending out meeting.
Senior Project Coordinator
NRG Energy
Las Vegas, United States
08.2011 - 06.2014
- Assists in budget preparation and monitors budget compliance.
- Monitors activities and initiates actions that support the accomplishment of the work.
- Provides, through own experience or with the assistance of other subject matter experts, appropriate technical guidance to accomplish the work.
- Plans a job, assembles a team, and ensures the plan is effectively implemented.
- Communicates information relative to the accomplishment of the work.
- Collects and analyzes data to create documents, including reports, memos, graphs, charts, tables, etc.
- Provides feedback close to the results of task accomplishments in the development of new plans.
- Coordinates interfaces between various work groups.
- Gains cooperation and action from people not under the employee's direct control.
- Reviews and provides input on changes in the original work plan.
- Initiates/participates in continuous improvement planning and implementation in assigned areas of responsibility.
- Ensures Company resources are used in a cost-effective manner.
- Supports and emphasizes the importance of safety and environmental programs and ensures regulatory compliance.
- Recognizes problems and is proactive in helping to resolve them.
- Ensures work performed by external service providers is in support of objectives, responsibilities, and contractual agreements.
- Provides constructability process for specific projects, as appropriate.
- Approve external service providers expenditures, as required.
- Power plant environment with exposure to all weather conditions including heat and humidity.
- Requires operation of a motor vehicle.
- Work over and non-standard working hours as required.
- Requires occasional travel outside the service area.
- Requires wearing personal protective safety equipment (respirators, safety glasses, hard hat, appropriate footwear, ear plugs, etc.).
- Anticipates and accepts changes in the organization and adapts to meet the new requirements.
- Requires performing duties in all weather conditions including heat, humidity, etc.
Construction Facilities Coordinator
Parsons Corporation
San Antonio, United States
02.2006 - 08.2011
- Sustainability reporting to include Workplace Risk Assessment, Office Space Estimate (OSE), Occupancy Report, Recycling Report, and MSDS (Material Safety Data Sheets) for products used onsite.
- Telecommunications responsibilities unique to the location and project.
- Coordinate and manage vendor/service provider activities.
- Responsible for arranging for after-hours heating, ventilating, and air conditioning as needed.
- Acquire, distribute, and dispose of furniture as needed with approval from GSS.
- Region Manager. Order supplies from corporate vendors for departments/staff as needed.
- Manage off-site storage.
- Review facilities projects with GSS Region Manager for approval.
- Coordinate with 7 Construction Managers on all facilities-related matters.
- Coordinate with HR to on-board and off-board employees.
Human Resources Specialist
United States Department of Defense
Ft. Jackson, SC
03.2003 - 02.2006
- Consult with employers to identify employment needs.
- Interview applicants about their experience, education, and skills.
- Contact references and perform background checks on job applicants.
- Inform applicants about job details, such as duties, benefits, and working conditions.
- Hire or refer qualified candidates for employers.
- Conduct or help with new employee orientation.
- Keep employment records and process paperwork.
Education
Bachelor of Business Administration - BBA - Business Administration and Management, General
Georgia State University
Atlanta, GA01.2004
Skills
- Automation of documents
- Quality control
- Management of operations
Certification
- Procore Certified: Project Manager (Core Tools)
- EMEA - QMS - Project Management - Change Management
- EMEA - QMS - Project Management - Risk Management
Languages
English
Full Professional
Affiliations
Travel, Cooking, and Crafting
References
References available upon request.
Timeline
Document Control Specialist II, CM
IPS-Integrated Project Services
01.2025 - Current
Document Controller, CM
IPS-Integrated Project Services
10.2023 - 08.2025
Operations Manager
Video Security Communications, LLC
06.2019 - 09.2023
Senior Project Coordinator
Faithful+Gould
06.2018 - 06.2019
PM/CM Document Controller
Google
06.2014 - 06.2018
Senior Project Coordinator
NRG Energy
08.2011 - 06.2014
Construction Facilities Coordinator
Parsons Corporation
02.2006 - 08.2011
Human Resources Specialist
United States Department of Defense
03.2003 - 02.2006
Bachelor of Business Administration - BBA - Business Administration and Management, General
Georgia State University