Janine Newport
Chanhassen,MN
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
6
6
years of professional experience
Work History
Office Coordinator
ORIJIN STONE
03.2020 - Current
- Warmly welcome clients to Showroom; providing information and directions to clients/vendors; handle incoming calls promptly and directing to proper personnel
- Assist clients, contractors with material selection, proposals, payments, estimated delivery, resolve inquiries in a timely manner
- Provide advanced administrative support such as correspondence, meeting agenda, presentations, contracts, sales order and assist with executive projects
- Oversee office and executive calendars, schedule meetings, provide meeting reminders, time management reminders, meeting preparation and organization, prepare travel logistics
- Company event planner for internal meetings, celebrations, external client visits, trade show exhibits
- Maintain an organized office environment; create efficient and ergonomic work stations, maintain proper supplies and tools,, monitor and schedule building maintenance, review vendor contracts
- Work with outside IT Team for new employee setup, company moves, terminations, audio visual needs
- Assist HR with confidential administrative tasks such as timecard audits, benefits renewal, performance evaluations, employee recognition, train and onboard new staff, create company internal newsletter,
- Lead and promote company wellness initiatives and positive work culture
- Monitor employee and building safety procedures, assist with safety training, complete First Report of Injury
- Review and audit company credit cards, company and travel expenses
- Continually check processes for efficiency and cost savings
Office Assistant/AP Assistant
Pella Northland
02.2019 - 11.2019
- Efficiently handled incoming mail, phone calls, and visitor inquiries
- Kept office supplies well organized and sufficiently stocked
- Oversee overall office space, office equipment, future office expansion, coordinate office moves
- Work with IT Group for new hire setup, office moves and expansion
- Maintain departmental confidential files
- Audit company credit card usage, travel expenses and purchases
- Process financial documents including contracts, vendor invoices and weekly check runs
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines
- Supported executive staff with reports, presentations, and meeting materials
- Assist HR with talent acquisition and onboarding
- Coordinate travel for executive's and manager's
- Planned company and marketing events
- Fostered positive work environment, coordinating team-building activities and maintaining clean and organized office space
- Monitored and facilitate company safety procedures
Education
Business General -
Normandale College
Business Retail Management -
J.R. Powers
Floral Horticulture -
Koehler & Dramm
Skills
- Microsoft Office Applications
- Administrative Coordinations
- Effective Communication
- Informed Decision Making
- Client Relations
- Project coordination
- Calendar Management
- Senior Leadership
- Meeting and Event Management
- HR Administration Assistance
- Strong Work Ethic
Timeline
Office Coordinator
ORIJIN STONE
03.2020 - Current
Office Assistant/AP Assistant
Pella Northland
02.2019 - 11.2019
Business Retail Management -
J.R. Powers
Floral Horticulture -
Koehler & Dramm
Business General -
Normandale College
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