Summary
Overview
Work History
Skills
Certification
References
Timeline
Generic

Janine Whitehead

Boynton Beach

Summary

Dynamic administrative professional with extensive experience at the School District of Palm Beach County, excelling in payroll processing and compliance management. Proven track record in budget preparation and data management, coupled with strong organizational skills and effective problem resolution. Adept at enhancing operational efficiency and supporting staff through meticulous financial reporting and professional communication.

Overview

2025
2025
years of professional experience
1
1
Certification

Work History

Confidential Administrative Assistant

School District of Palm Beach County
West Palm Beach
03.1990 - 01.2025
  • Provided confidential administrative support to administrative staff and all employees, including hiring, payroll, medical leave, and all needed paperwork and forms.
  • Ensured compliance with all applicable legal regulations related to confidentiality of information. Composed correspondence, memos, reports, presentations, and other documents.
  • Scheduled and coordinated meetings, in-service classes, events, and appointments on a schoolwide electronic calendar, as well as several other employee calendars. Sent calendar invites to employees if information pertained to them.
  • Managed daily office operations, ensuring efficient workplace functionality.
  • Assisted with the onboarding of new employees by creating new job postings, sorting, and selecting resumes for review, and scheduling interviews.
  • Reviewed incoming emails, faxes, and correspondence for distribution to the appropriate personnel. Answered all incoming phone calls for administrative staff, and delegated information. Forwarded calls to administration as needed.
  • Organized and maintained filing systems for sensitive documents.
  • Created spreadsheets to track the daily attendance of employees and contracted teachers (substitute teachers) for uploading payroll data into PeopleSoft.
  • Proofread content for typo-free emails, documentation, and all correspondence.
  • Worked remotely, and attended online meetings and in-service classes. Uploaded documents for distribution to other district departments, i.e., letters, forms, manuals, calendars, spreadsheets, etc.

School Treasurer

School District of Palm Beach County
West Palm Beach
  • Assisted with the preparation of annual budget reports, and submitted purchase orders.
  • Prepared monthly bank reconciliations and general ledger entries.
  • Ensured timely payment of vendors and creditors, as well as closing out purchase orders, through regular follow-ups.
  • Maintained compliance with all applicable federal, state, local regulations regarding finance operations.
  • Provided support during the annual budgeting process by gathering data from various departments.
  • Reconciled accounts with statements and invoices on monthly basis, investigating, and resolving discrepancies to maintain records accuracy.
  • Oversaw month-end closing process, prepared financial statements and managed advanced reconciliations.
  • Managed day-to-day finance operations by working closely with accounting, accounts payable, accounts receivable and payroll staff to provide direction.

School Treasurer

School District of Palm Beach County
West Palm Beach
  • Updated existing databases with new information as needed. Responsible for entering all student data for incoming students.
  • Compiled, sorted, and verified accuracy of data entered into database.
  • Performed data entry tasks accurately and efficiently.
  • Created all necessary student reports for administration and teachers.

Skills

  • Payroll processing
  • PeopleSoft HRMS
  • Data management
  • Budget preparation
  • Compliance management
  • Office administration
  • Financial reporting
  • Problem resolution
  • Time management
  • Strong organization
  • Proofreading
  • Report generation
  • File management
  • Critical thinking
  • Staff management
  • Detailed meeting minutes
  • Professional communication
  • Computer skills
  • Meeting scheduling

Certification

  • Licensed, bonded, and insured Florida Notary

References

References available upon request.

Timeline

Confidential Administrative Assistant

School District of Palm Beach County
03.1990 - 01.2025

School Treasurer

School District of Palm Beach County

School Treasurer

School District of Palm Beach County

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Janine Whitehead