Janis Keim
Mechanicsburg,Pennsylvania
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
15
15
years of professional experience
Work History
Office Manager
Malakin Motors
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained computer and physical filing systems.
- Updated reports, managed accounts, and generated reports for company database.
Administrative Assistant
Angels On Call Homecare
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Scheduled office meetings and client appointments for staff teams.
- Created and maintained databases to track and record customer data.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
Automotive Painter
Hydrcoate Sultions
01.2019 - Current
- Achieved consistent color matching by utilizing digital paint mixing systems, resulting in uniform finishes on all vehicles.
- Collaborated with team members to complete large-scale projects, maintaining a cohesive work environment and improving overall efficiency.
- Enhanced vehicle appearance by applying high-quality paint jobs, ensuring customer satisfaction and repeat business.
- Mixed and thinned paints and other coatings to specified colors and consistency using viscometers and mixing equipment.
- Maintained a safe and clean workspace by adhering to safety protocols and properly disposing of hazardous materials, reducing workplace accidents.
- Completed complex paint jobs within tight deadlines, demonstrating exceptional time management skills and attention to detail.
Personal Assistant
Mason
09.2009 - Current
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Improved time management of the executive through effective prioritization and organization of tasks.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Displayed absolute discretion at handling confidential information.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Attended meetings, took notes and tracked action items.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
- Used discretion when handling confidential information.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Accomplished project deadlines by assisting with task completion whenever required.
Education
High School Diploma -
Home
2010
Skills
- Customer Service
- Office Management
- Organizational Skills
- Office Administration
- Excellent multi-tasking ability
- Data Entry
- Scheduling and calendar management
- Administrative Support
- Scheduling
- Staff Management
- Employee Supervision
- Staff hiring
- Administrative Oversight
- Employee Training
- Training and coaching
- Policy Implementation
- Team Supervision
- Staff Training
- Meeting planning
Timeline
Automotive Painter
Hydrcoate Sultions
01.2019 - Current
Personal Assistant
Mason
09.2009 - Current
Office Manager
Malakin Motors
Administrative Assistant
Angels On Call Homecare
High School Diploma -
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