Jannet Alvarez
Hollywood,FL
Summary
Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical and business expertise to enhance workflows. Focused on attentively assisting office staff and customers and identifying opportunities for improvement. Experienced office manager and administration professional with several years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines. Resourceful Office Manager with many years of experience optimizing office procedures and overseeing operations. Skilled in schedule management, payroll administration, and business correspondence coordination. Disciplined and systematic professional thrives in high-pressure, team-based atmospheres. Detail-oriented Office Manager experienced in overseeing and improving office services. Diplomatic and patient professional possessing creative mindset to drive needed improvements. Skilled with business correspondence, bookkeeping and project management. Well-rounded professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Punctual professional committed to satisfying customer needs and meeting office demands. Dependable office management professional brings many years of experience in administrative oversight. Self-starter and skilled team leader with history unifying staff under common goals, modeling organizational efficiency, and instilling customer service excellence. Organized Office Manager known for productive and efficient task completion. Specialize in team leadership, workflow optimization, and administrative management. Excel in communication, problem-solving, and adaptability to drive office efficiency and support company objectives. Skilled Office Manager with comprehensive experience in overseeing daily office operations, implementing effective policies for better efficiency and coordinating administrative activities. Strengths include multi-tasking abilities, strong communication skills, and proficiency in managing diverse teams. Significant contributions made to previous roles include improving organization systems and effectively handling multiple tasks concurrently under pressure. Motivational leader and organizational problem-solver with advanced supervisory, team building and customer service skills. Experience stepping into roles and quickly making positive changes to drive company success. Focused on using training, monitoring and morale-building techniques to maximize employee engagement and performance.
Overview
10
10
years of professional experience
Work History
Office Manager
Best Price Asphalt Inc
Hollywood, FL
03.2021 - Current
- Supervised staff members, organized schedules and delegated tasks.
- Coordinated meetings, conferences, travel arrangements and department activities.
- Maintained filing system for records, correspondence and other documents.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Processed payroll accurately ensuring all employees were paid on time.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Ensured compliance with applicable laws regarding employment practices.
- Conducted research projects related to new product development or marketing initiatives.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Managed, scheduled and coordinated office functions and activities for employees.
- Proposed or approved modifications to project plans.
Title Clerk
HGreg
Pompano , FL
01.2020 - 03.2021
- Verified accuracy of title documents for completeness and correctness.
- Processed applications for new titles, transfers and duplicate titles.
- Maintained records of all transactions in a computer database.
- Researched customer inquiries regarding title information.
- Coordinated with other departments to resolve issues related to titling process.
- Performed data entry of vehicle information into system for registration purposes.
- Assisted customers with questions about the titling process or fees associated with it.
- Reviewed state regulations to ensure compliance with rules and regulations governing motor vehicles titles.
- Handled payments from customers for taxes, registration fees.
- Entered lien information into the system when applicable.
- Provided assistance in resolving discrepancies between loan documentation and vehicle titles.
- Ensured that all necessary paperwork was completed correctly prior to closing out a transaction.
- Checked titles against odometer readings to verify accuracy of mileage disclosure statements.
- Scanned documents into electronic filing system according to company procedures.
- Followed up on any outstanding liens or other issues preventing issuance of title.
- Investigated lost or missing title requests.
- Generated reports detailing daily activities.
- Managed and filed paperwork to transfer vehicle ownership title from dealer to purchaser for new, used and wholesale sales.
- Maintained current DMV title regulations knowledge for each state and processed compliant paperwork regardless of states involved.
- Collected purchase funds and verified confirmed lienholder payoff before processing title.
- Processed completed and signed title documents through electronic vehicle registration program and maintained expert knowledge of computerized systems.
- Processed and maintained title files, implementing security measures to protect data.
- Maintained regular communications with clients to discuss and resolve issues.
- Evaluated documents to determine property ownership.
- Performed title searches, ordered reports, and obtained clearance documents.
- Supervised records clerks and title examiners, offering assistance when needed.
Controller
Jumbo Luxury Cars
Hollywood, FL
06.2014 - 12.2019
- Created financial reports for senior management, board of directors and external auditors in accordance with generally accepted accounting principles.
- Developed and implemented effective internal control systems to ensure compliance with GAAP, company policies and procedures.
- Analyzed financial data and generated accurate financial statements on a monthly basis.
- Reviewed journal entries for accuracy and completeness.
- Managed the preparation of budgets, forecasts, cash flow analysis, trend analysis and other related activities.
- Coordinated month-end closing process in order to meet tight deadlines.
- Monitored accounts receivable and payable activity to ensure proper reconciliation of accounts.
- Conducted regular reviews of fixed assets register to maintain accuracy of records.
- Provided support during audits conducted by outside agencies or internal audit teams.
- Ensured compliance with applicable laws, regulations and reporting requirements such as SEC filings.
- Prepared consolidated financial statements at period end close including balance sheet reconciliations.
- Maintained general ledger integrity through review of account balances and transactions ensuring accuracy of information reported in the financial statements.
- Assisted in developing best practices for overall corporate governance processes and procedures.
- Identified areas for improvement within the finance department operations and processes.
- Evaluated potential investments and acquisitions from a financial perspective and recommended appropriate action plans.
- Maintained general ledger and chart of accounts, performed complex accounting functions such as journal entry preparation, account analysis, balance sheet reconciliation and preparation of quarterly financial statements.
- Oversaw month-end closing process, prepared financial statements and managed advanced reconciliations.
- Oversaw financial reporting, accounts payable and receivable, asset coordination, account management and budgets.
- Administered payroll for employees and oversaw corporate payroll reconciliation and tax activities.
- Prepared company's financial reports and ancillary documentation in accordance with established policies and procedures.
- Developed annual budget and compared actual expenses against projected budget.
- Monitored accounting, payroll and financial reporting activities.
- Coordinated timely collections with appropriate project managers and customers to manage cash flow.
- Managed AP and AR operations, coordinating staff workflows and reviewing completed work to reduce errors.
- Managed day-to-day finance operations by working closely with accounting, accounts payable, accounts receivable and payroll staff to provide direction.
- Managed accounting, payroll, and financial reporting activities.
- Produced financial reports and audit documentation to facilitate internal and external auditing.
- Supervised month-end close processes and reconciled treasury transactions.
- Evaluated collection reports to determine collections status and outstanding balance amounts.
- Compiled, prepared, and filed federal and state tax returns in compliance with regulatory standards.
- Spearheaded and directed accounting divisions to manage fund accounting, accounts payable and accounts receivable, payroll, budget and grant accounting functions.
- Coordinated financial statement reviews to coordinate variance reporting, analysis of year-to-date and forecast performance against expectations.
- Developed complex P&L reports to inform stakeholders.
Education
GED -
GED
Hollywood01-2008
Skills
- Billing
- Vendor engagement
- Bookkeeping
- Staff hiring
- Document management
- Budget administration
Affiliations
Bookkeeper/Office manager
Languages
English
Professional
Spanish
Professional
References
References available upon request.
Timeline
Office Manager
Best Price Asphalt Inc
03.2021 - Current
Title Clerk
HGreg
01.2020 - 03.2021
Controller
Jumbo Luxury Cars
06.2014 - 12.2019
GED -
GED