JARÉ CERVANTES
West Hollywood,CA
Summary
Experienced professional adept at providing top-tier executive support and coordinating events across various sectors, including legal, entertainment, and luxury hospitality. Skilled in managing complex schedules, travel planning, and enhancing social media presence. Known for maintaining confidentiality, offering outstanding organizational skills, and excelling in fast-paced environments. Demonstrated success in improving operational efficiency and communication.
Overview
11
11
years of professional experience
Work History
Executive Assistant / Events Coordinator
Scali Rasmussen, P.C. and Villa Ardore
Los Angeles, CA
12.2023 - Current
- Delivered comprehensive executive support, ensuring CEO's focus on strategic growth across the law firm and luxury hospitality business (Villa Ardore).
- Collaborate with CEO, Project Manager and Marketing Director to execute projects and partnerships that have steadily increased brand awareness and clientele.
- Keep CEO's schedule running smoothly by proactively managing his calendar, which includes frequent international travel.
- Coordinated over 15 national and international conferences, enhancing brand representation and stakeholder engagement."
- Lead planning and coordination for exclusive events, fundraisers, and galas on behalf of Villa Ardore and the Firm, focusing on maximizing cross-over opportunities between companies in terms of clientele and brand awareness.
- Find opportunities to build and strengthen relationships with clients, press, vendors, and partners, which includes professional and thoughtful communication, prompt follow-ups, and providing excellent customer service.
- Enhanced guest communications by developing a sales protocol with personalized email templates and effective sales techniques.
- Successfully coordinated an international wedding and press trip at Villa Ardore by effectively executing planning tasks and communicating with the Villa Manager to plan activities and transportation for guests.
Personal Assistant
Angela Levin, Celebrity Makeup Artist
Los Angeles, CA
11.2022 - 12.2023
- Provided support to the principal with both business and personal tasks, including running errands, managing dynamic onset work schedule, scheduling appointments, booking travel, packing for trips, handling gifting, accounting, and filing.
- Demonstrated efficient task completion through effective prioritization and detailed to-do lists, often working independently.
- Uphold the highest standard of discretion and professionalism while working with celebrity clients.
- Successfully executed several paid social media campaigns with luxury beauty brands, including Chanel and Dior, featuring A-list clients during the 2023 Award Season by creating and posting content per brand guidelines.
- Planned and created Instagram content with principal, leading to an impressive 20% growth in followers within six months.
- Proactively managed home renovation by communicating with vendors on orders and services, tracking budget and expenses, shopping for furnishings, and documenting completed tasks per the contract.
- Boosted principal's work efficiency by creating set bags and organizing large amounts of makeup supplies.
Event Coordinator / Assistant to CEO
Spire Connection
Los Angeles, CA
09.2022 - 12.2023
Co-Owner / Nutritionist
Heroic Strength
West Hollywood, CA
09.2018 - 12.2023
Executive Assistant - Human Resources Department
City of Sunnyvale
Sunnyvale, CA
05.2016 - 07.2018
Senior Administrative Assistant - Information Technology Department
City of Sunnyvale
Sunnyvale, CA
12.2014 - 05.2016
Administrative Assistant - NOVA Workforce Services
City of Sunnyvale
Sunnyvale, CA
01.2014 - 12.2014
Education
Bachelor of Arts - Sociology
Sonoma State University
Skills
- Strategic Planning
- Event Coordination
- Project Management
- Budget Management
- Stakeholder and Employee Engagement
- Effective Communication
- Exceptional Organization Skills
- Complex Travel Planning
- Advanced Technical Skills
- Social Media and Content Creation
Languages
English
Native/ Bilingual
Spanish
Limited
Timeline
Executive Assistant / Events Coordinator
Scali Rasmussen, P.C. and Villa Ardore
12.2023 - Current
Personal Assistant
Angela Levin, Celebrity Makeup Artist
11.2022 - 12.2023
Event Coordinator / Assistant to CEO
Spire Connection
09.2022 - 12.2023
Co-Owner / Nutritionist
Heroic Strength
09.2018 - 12.2023
Executive Assistant - Human Resources Department
City of Sunnyvale
05.2016 - 07.2018
Senior Administrative Assistant - Information Technology Department
City of Sunnyvale
12.2014 - 05.2016
Administrative Assistant - NOVA Workforce Services
City of Sunnyvale
01.2014 - 12.2014
Bachelor of Arts - Sociology
Sonoma State University